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Doug Thomas: With that sound, something new started at Microsoft on October 26. This is
a Surface device. It is a Windows on RT device and with this you get the tiles you've probably
seen in many an ad or the marketing or maybe you have Windows 8. This is a version of a
Windows-type environment called Windows RT and this Surface now for sale runs this Windows
RT device. There will be another Surface for sale that's going to be a little thicker,
a little bigger coming out in January that will run like your laptops and PCs right now,
but you can put your own software on and all that. This Windows RT device you cannot put
on additional software, but you can add more functionality through the Windows Store and
getting apps, many of the for free, many of them just for a buck or two that you could
add and add functionality as Surface grows in popularity.
Doug Thomas: And one of the big things though that you do get included on Surface that's
built in is versions of Office. It's called Office Home and Student 2013 RT Preview. We'll
explain what all those words mean in just a second. Basically you get PowerPoint, Excel,
Word and OneNote 2013 on the device, it's called an RT Preview and we'll show you that.
I have it here on this device. And when you get the Surface, it will open up in a preview
environment, but you will be able to do a Windows update and get the full version sent
to your Surface computer. That's what we're going to talk about today in this Office Webinar.
Doug Thomas: Now I'm going to close the Surface here and work on this other device that we
have set up. So ARM devices are a type of device that is very portable, has great battery
life, also it works with this kind of system with dealing with apps and so to speak. So
the Surface is another ARM device. There are several ARM devices that are out there. All
of them come with Office Home and Student 2013 RT Preview. So let me just get into that
and open up Word here. Now if you have done the preview for Word 2013 or you've seen one
of our webinars, this is going to look very similar. Most of this is the same that you'll
find in the next version of Word when it comes out for PCs and desktops, but there's a few
differences and we'll talk about those at the end of the webinar and we have a full
Q&A about the differences between each of those.
Doug Thomas: So let me just show you here around if you haven't seen this screen before.
So when you open up Word or any of products in the next version of Word, you just don't
get a blank document. You get this screen here. On the left-hand side are your recent
documents. In the middle is a collection, a gallery of templates that you can choose
from. If you're online you can get even more from Office.com. And in the upper right-hand
corner here is important. That's how you sign in with Office. That's an important element
and we'll talk a little bit about that in just a moment. But let me just go ahead and
open up a document here. Now this is an ARM device that I could use my hands and I'll
use some of the touch gestures for this demo because we have so many cameras locked down.
I might use an external keyboard here or a mouse, but everything you would be able to
work with your hands and I'll show you some of those differences really quick.
Doug Thomas: So this is a traditional view of your Office document in kind of a print
view and you can kind of scroll and look through it there, but with this version of Word 2013,
we have a new what's called reading view. And it doesn't reformat your document, your
document stays the same, it just redoes it for- for your viewing pleasure I was going
to say. It reformats it so you can read more clearly. The type will get bigger. You'll
be able to inverse the print. Let's say you're on an airplane, you can actually make white
print on a dark background if you want to. And that's all done here in the reading pane.
Now again, I have this navigation pane open. If I close that, it reformats everything again
so I have a different view of how I'm reading it.
Doug Thomas: Now if you have something small in your document like this pie chart here,
it's kind of small to see, if you click on it, and I'm going to just double-click with
my finger, it blows it up into a bigger area so I can see it. In fact, I can get it even
bigger if I wanted to. So images, graphics, pie charts, things like that, tables, you'll
be able to see in this reading view a lot clearer. Now automatically the ribbon is hidden
on this that you don't see it. If you notice, there are some dots here in the upper right-hand
corner. I'm going to click on that. So there's a couple of different ways you can control
the ribbon here. You can auto-hide it, which it was on before, you can show the tabs or
you can show the full ribbon, your preference of what you want to do.
Doug Thomas: And actually there's two ribbons here. Let me show you. If you go to the upper
left corner here you see there's a little picture of a hand. I'm going to click on that.
And I can optimize the ribbon for touch or for mouse. So here's the mouse ribbon and
it's really the traditional ribbon that we've seen in Word 2013. So if you're working with
a mouse- now you could touch those, but the icons are pretty small. So I could go over
here and optimize commands and the ribbon and we'll show a couple of commands later
of how it's a little more spaced out, you have a little more room and so that works
with these devices where space is kind of premium. So again, I can just go ahead and
auto-hide the ribbon and I have a full screen now to work with.
Doug Thomas: Let me go over here. I'm going to open up another document here. So I'm going
to go back to- I'm going to bring the ribbon down and go to file and go to open and let's
open up this document. So one of the things that you will see is when you're opening with
documents, they'll tell you where you are and where you've been the last time you were
there. So Office remembers your documents so it gives you little reminders in case you
come to a document, let's say you went to lunch and you came back and it's a 50-page
manuscript, it will automatically tell you where you can go. I don't have it up here
on the live screen, but if you look at the slide, that's the little welcome back sign
that you'll get. And that happens for documents. Now the way that works is it remembers your
documents on your device, but now we're going to talk about multiple devices and kind of
this version of the computers that we're in these days.
Doug Thomas: So this is a tablet I have, I have a desktop down in my office and I have
a laptop I carry around. I could save the documents on each of those devices, but if
I go between devices, I'm not going to be able to figure it out, I'm not going to keep
the current version and that's why I'm going to save these things to SkyDrive. SkyDrive
is free; you can go there right now and sign up. You get seven gigabytes of free storage.
And if you don't do anything else with this webinar, I tell people go there and sign up.
If you have a Hotmail account, an Xbox Live account, you already have a SkyDrive account
waiting for you and you can get seven gigabytes of storage. If I save it to SkyDrive, the
Cloud, so to speak, I could grab this document and I could get it from any of my devices.
So it doesn't matter what device I'm on, I'll have it. Even a Windows phone and other devices
for mobile, you'll be able to get your documents that way also. So saving to the Cloud is a
big thing that we're doing with this version of Word and Word travels with you. So the
Word of the devices remembers my settings, remembers my custom dictionary and it will
remember where I was in a document. So if I stopped on the tablet and three days later
picked it up on my desktop, it would remember that I was on page fifty or whatever I am
on that manuscript. Doug Thomas: So this is SkyDrive and it's
also optimized for touch. I have these big tiles for folders or documents. In fact, some
of them are color-coded, green for Excel, blue for Word. There's a more traditional
view here if you want to see it that's a Windows view that again kind of shows you your documents
if you want to do it that way. You can still touch this but it's a little bit tighter.
But you can also see who has shared your documents. Sending people documents that you have on
SkyDrive has a huge amount of benefits and that includes sharing including coauthoring.
You could work on this document at the same time. Now I could find this information inside
of Office, I could also show it right here in SkyDrive that I'm sharing this document
with Anna Blaze, that's her real name, no, and gives me information. I can also stop
the sharing right away if I want to if I suddenly want to keep it secret. You can send people
links to the document whether they are sharing the document or you just want them to view
it. Doug Thomas: Okay, so let me open up a document
here. So let's say I wanted to share a document with somebody. And what I'm going to do, I'm
going to send them the link to my document in SkyDrive. And so what they'll do is they'll
open this up in a web app and they can work on this document in a web app and review it
or if they want to edit it, they can do it there. They can edit the document two different
ways. They could edit it in the web app and they could do it online in a browser, they
don't even have to have Word, or if they have Word they can get the full functionality and
click on that. So that's the great thing about sending something in SkyDrive. You're not
sending attachments across the universe and gigabytes and gigabytes and megabytes and
megabytes of storage, you're storing it in one place, one copy and then people can share
and edit it, multiple people can share and edit that document. They can work on it on
their own devices the way they want to do it either with a web app or with editing in
Word. Doug Thomas: Okay. Let me cut back. I'm going
to show a few things about the touch features here on our documents. So let me go back into
a document here and show you some of the touch features on that. So if I'm not dealing with
a keyboard or whatever, I can deal on touch. Now if I want to work on this document, let's
say I touch here and I get this circle, we'll let the people see that. Now you're not going
to see this on the slide deck, but with the circle you can drag it and get the information
that you want, the text that you want to work with. And then I just kind of pull my finger
and I get this menu again formatted for touch so I can bold, cut, insert text, underline
text, do all of that with touch. If I need a keyboard, there are onscreen keyboards.
In fact, there's a couple of different keyboards here. Here's a traditional keyboard, there's
also a split keyboard that you can just work with your thumbs on either side, and you can
also use pen and ink with this ARM device or mobile devices- I'm sorry, devices that
have touch. So if you ever get a Windows 8 PC that has touch, you'll get these same tools
with Word. So again, you can input that way with the onscreen keyboards if you want to.
Doug Thomas: A couple of the things with Windows 8 in general, to go through the information
that you're working with, you kind of swipe with your left thumb to the left and it kind
of goes through the different screens you have open at the same time. If you're swiping
with the right, you get what are called charms. Charms immediately connect you to things that
you would like to get to like your settings or to search. You can do that at any page
with these charms on the right-hand side and that's going to be on all Windows 8 or Windows
RT devices you'll get those charms running the Windows.
Doug Thomas: Let me go and talk a little bit about- I'm going to go here into- talk a little
about Home Office Student 2013 RT. We have a couple of pages. I had Office.com on it
and I have links to them in the blog so you can read more about what this version of Office
is and what it's not. Basically again, a lot of the full functioning I just showed you
there we've been previewing for months for the copy of Word that will appear on other
computers. And the most of what you get is the same whether you're dealing with an ARM
device or once you get the Office for your PC or laptop down the line.
Doug Thomas: So we have some information here about how to get access in the Cloud, the
optimize for touch and pen devices here and then there's an FAQ that I'll drill into.
I just said drill into. That's computerized talk here. I have kind of a slow connection.
The FAQ kind of goes through how you get updates. As I said, when you buy your service you'll
get this 2013 RT Preview and then you'll be able to update to the full versions of Home
and Student 2013 RT. Down here in the FAQ we will have- so here's the full list of what
is not on this version of Office that would be on the full version of Office that you
would get for your desktop or PC or if you're previewing right now. Some of this stuff for
an average writer, an average user of Office may not be a huge importance. For example,
macros, add-ins and forms, custom programs are not available and that's just because
again the electronics are going to be different from an ARM device to a full PC. Some of the
features for sending e-mail are going to be different. You can send your attachments,
you just can't do it the way you normally have done it in Office with Office, even Office
2010, but there is ways to do it on an ARM device and we go through what that is. The
way you synch with SkyDrive's going to be- there's ways to do it, there's just not all
the ways that's available on a PC, other things like Equation Editor, there's some grammar
checking for certain languages that are only available in about a dozen languages for this,
not the full complement of dozens and dozens that we usually have. There are some other
things here you can go through like an ActiveX control, which I don't even know what that
is, some things with audio and video recording with OneNote. So that's all spelled out in
the FAQ. But again, most of what you get with Office is a lot of this stuff that's previewing
for most people you can get right now included for free when you buy a Surface.
Doug Thomas: So a lot of information there. We will have references and we'll get the
full video up later this week at aka.ms/rt123. If you want a full schedule of upcoming webinars,
we have a couple more special ones that we won't have four cameras and Bruce won't be
running around the entire fifteen minutes. You can find that at aka.ms/offweb.
Doug Thomas: Next week on the Office 15-Minute Webinar, we're doing the holiday show. That
time of year's coming and we have some gift ideas and also talk about how to- we'll show
you how to personalize an invitation template for your upcoming holiday party that we hope
you invite us to. That does it for this week on the Office 15-Minute Webinar.