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The NIHMS (or, NIH Manuscript Submission system) enables publishers, authors, and principle
investigators to submit manuscripts for processing and archiving in PubMed Central.
Here are the four main stages: Submission, document conversion, author approval, and
presentation in PubMed Central. We'll cover the submission process in this video.
Submitting a manuscript starts with logging into the NIHMS by one of three main routes:
the NIH & eRA Commons route, for NIH intramural and extramural investigators; the HHMI route,
for Howard Hughes Medical Institute investigators; and My NCBI, which can be used by anyone,
regardless of affiliation.
I’ll click on “Proceed”, then on to the My NCBI log in page, but pay attention
to this note and be sure to use the same log in route for all visits to the NIHMS.
After logging in you will see your manuscript list divided into five tabs that indicate
the current status.
I’m going to start a new submission by clicking the "Submit New Manuscript" button. This displays
an overview page, and lets you know what information you should have on hand to successfully complete
the process. Clicking on the text next to these question marks opens a box with help
text. I’m ready to proceed, so I’ll click “Continue.”
The first step is to enter the journal name and article title. These tabs provide three
ways to enter this information. The manual method includes a journal title suggest list
that will appear when you start typing. I’ll type science and choose “Science (New York,
N.Y.)”, then type the article title.
If you want to search PubMed and import the journal and title names, use the “Lookup
article” tab. Or, you can import from your Bibliography in My NCBI, if you have added
the citation there.
The next step involves entering the supporting award information. You can search by the PI's
last name, and/or by the grant ID number.
Please take note of the proper grant number format, since that will affect the results
of your search. I'll proceed by entering a last name, then by clicking Search.
If multiple results are returned in your search, they are only listed as suggestions. You must
check the box next to the relevant grant before you can search for the next grant or move
on to the next stage. Once you finish linking funding support for the manuscript, you are
ready to upload files.
Click on the "choose file" button next to the appropriate type, and select the file
on your computer.
I'm also going to load a Figure file. Be sure to include a label for your file here. You
can add additional rows for the various types as needed using the corresponding links under
the upload area. Once you have selected all of the files you want to upload, click the
"Upload Files" button. When upload is complete, click Next: Summary.
A summary page displays an overview of the information you provided in the previous steps.
A PDF-receipt of the files you just uploaded is now generated, and you can review that
now, or, as I will demonstrate, on the next page. You can also go back to any of the previous
steps to modify information as needed. Click "Next: PDF Approval" to proceed.
The PDF Approval stage provides a final summary of the provided information. After reviewing
the PDF-receipt, click this check box to confirm that the submission contains all of its figures,
tables, and referenced supplemental materials. If you wish to designate another party to
review the submission, do so here, and input the author's name and e-mail address. Otherwise,
choose the appropriate release delay for your manuscript.
Here you are asked to read and accept the submission statement to confirm that you have
the necessary authorization to provide the submitted materials, that you are an author
of said manuscript, and that your submission does not violate any agreements you may have
with the journal.
This completes the first part of the submission process. Over the next few weeks, your manuscript
will be converted to the PMC archival format. Once that process is complete, you will be
notified by email so that you can review the converted manuscript.