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IT CONSOLIDATION TALKING POINTS
• The purpose of this video is to provide you with a quick overview of the IT Consolidation
initiative currently underway across the Executive Departments
• This is a major initiative with hundreds of participants and eventually many more who
will be impacted.
• Over the next few minutes I will explain: o Why IT consolidation is important
o What IT consolidation is o How we are implementing it across the Executive
Department
• . I hope you will find this helpful.
WHY • The current state of the Commonwealth’s
technology has evolved over decades. Across the departments and agencies we have a massive
patchwork of technology -- 183 data centers with every kind of equipment you can imagine,
over 100 phone systems, and 24 different email systems.
• As a result, IT staff spend too much time and scarce resources fixing what’s broken,
maintaining hundreds of internal firewalls and developing interfaces for us to talk to
each other.
• A year ago, IT and business leaders recognized that our current IT management approach is
unsustainable and identified consolidation as the #1 priority in the Commonwealth’s
IT Strategic Plan
• Simply stated, our IT environment is too complex, too difficult to maintain and impossible
to secure.
WHAT • In February, Gov. Patrick issued EO510
calling for IT Consolidation and defined the three major components:
• It requires the 1. appointment of SCIOS with authority over
IT budgets and resources 2. consolidation of 4 IT services at the Secretariat
level: desktop, Helpdesks, web content, applications 3. consolidation of 4 IT services at the CMW at ITD
• The Commonwealth’s new IT model aims at achieving 3 simple goals: To make our IT
environment more: 1. Efficient – through standardization
2. Effective – requiring and elevating strategic IT planning with SCIOs and enabling Sec to
align resources with their business priorities 3. Information Secure – enabling a secure IT environment
HOW
• The EO calls for “substantial completion” by Dec. 2010 – a very aggressive timeline!
• Our work plan is divided into 4 phases –
o Phase 1 – HI Level Planning -- completed on July 1
appointed SCIOs developed a high level secretariat plan created from 8 Secretariat Plans
o Phase II – Detailed Planning (July – Sept)
IT inventories Staffing models
Consolidation playbooks Streamlining and standardizing our charge
back model.
o Phase III - Implementation (Oct – Dec 2010)
Begin implementation of each of the 8 consolidated services in series of waves.
o Phase IV – Benefits Realization …. continue to measure benefits
focus on enhanced service delivery.
• At this point, In Phase II we have 60 working groups and over 400 people involved
in IT consolidation and no doubt more will be involved in the future.
That’s very quickly the Why – What and How
• We have the
right plan thanks to the many hours of thought by an extraordinarily collaborative working
group • We’ve made huge progress, and, of course.
• There is much more to do
If you have ideas on how we can make this as successful as possible – send them my
way or ask your CIO how you can get involved.
Thank you for listening and we look forward to hearing from you.