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How to Send a Calendar Invite in Outlook. Let everyone know when and where your meeting
will be by sending a calendar invite using Microsoft Outlook. You will need and microsoft
outlook account. Step 1. Open Microsoft Outlook. Go to the File menu, and select New. Click
Meeting Request to open the meeting request form. Press Control plus Shift plus Q from
anywhere in Outlook as a shortcut to the Meeting Request form. Step 2. Fill in the subject
line of the form with a clear but concise statement of what the meeting will be about.
Enter the location for your meeting, or click Rooms to choose from a list of available spaces
if your workplace is connected using Microsoft Exchange. Step 3. Select your desired start
and end times for the meeting. Check the All Day Event box if you are scheduling a full-day
meeting. Make a meeting private so that others can't see your subject and location. Go to
the Options group in the Meeting tab. Click Options then click Private. Step 4. Go to
the Meeting tab. Click Scheduling Assistant in the Show group. This opens a tool to check
the availability of your meeting attendees. Step 5. Click Add Others, and select attendees
for the meeting using your address book. Designate the people who absolutely must attend the
meeting as Required. Mark others as Optional. Click OK. Step 6. Check the availability of
all your desired attendees. See the Suggested Times list for other options when most of
your attendees will be able to attend. Change the time for your meeting by clicking on the
best suggested time or by manually picking a time from the grid calendar. Create one
calendar invite to cover all instances of a recurring meeting. Go to the Options group
in the Meeting tab, and click Recurrence to select how often this meeting will take place.
Step 7. Click Send to send your invitation via e-mail to all of the scheduled attendees.
Know that, with everyone in one place at one time, any issues can be more readily resolved.
Did you know Julius Caesar introduced his own calendar around 45 BCE. to better align
the months with the lunar cycles and the seasons. The Julian Calendar uses 365 days, 12 months,
and a leap day every four years.