Tip:
Highlight text to annotate it
X
Doug Thomas: Well, with mobile devices and tablet amok, it's still amazing that occasionally,
you need the old fashioned business card. If you're at a conference, it's still the
quickest way to get information from somebody. If you're a business and someone just wants
your address, you need them at the counter. Or maybe more importantly, you want that free
lunch at your favorite restaurant. You want to throw your card into the fish bowl. There's
ways to make quick business cards for a small business, if you're starting it up, a special
project you need a card for, or just something at home and we're going to show you how to
do that in Word and in Publisher today. We'll just kind of dig right in here.
Doug Thomas: So when you open up the new products, like Word 2013, you get this new screen. Your
Recent Documents are on the left hand side, and there's a vast array of templates that
you can use and look through. You can also search for ones. Now one of the things with
business card that you need is the special paper and they come from a whole bunch of
different areas. You can get them from your neighborhood business store. I have some old
Avery labels I found in my office. The important thing with this is a number usually that you
find on the box, or even the paper itself will have a number. It's usually perforated.
These are some old cards I made at one point. They're perforated so they can easily peel
out once you're done with them and print them. Look at that. It still comes out. I made this
card three years ago and it still works. So that's the paper that you need. And let's
say for Avery, their number is 5371. Doug Thomas: Now for labels, it's a little
trickier, since labels come in many shapes and sizes. Business cards, in the United States
at least, are usually three and a half by two, so that's kind of a standard issue. So
I type in that Avery number and here's things that have that name in it, and a lot of them
are dealing with business cards. Now I'm going to choose this business card here and just
click on it, and it's going to open up a template for me. Actually, it's going to show me this
first page here, so I can go through the templates and see which one I want. Let's do something
a little more formal. Since I got a note on the Linked In site today, we need to do more
professional looking things, so I'm not going to use the little plant. I'm going to use
this one here, and it's going to open this template.
Doug Thomas: Now when you have the new version of Office, you sign in and information's already
there. That's how my name is already populated on this card. Also, with some new templates,
as I type in some of the information here at the top-- let me make this a little bigger
here, so you can see what I'm doing. So there's these fields, and just in each field, I'm
going to type something. Let's see, web address, I'll skip later. And as you notice, as I type
this information-- I should cut and paste this so I don't have to type with everyone
watching-- you can see that it's being populated on all the other cards. The newer templates
have that. Not all templates will have that on Office.com, but new ones that were built
for Word 2013 in this manner have that. Doug Thomas: If you don't have that, I'll
show you what you need to do. It's pretty simple. So one of the things that is a really
good design feature on business cards is not to put every single piece of information that
you want on the card. Let's say I don't need to have my web address here. Let's say I'm
a business. If I right click on a field, it's called a controlled content field, there's
actually an instruction here when I write on the right hand side, I can remove that
content field and now it's gone. Doug Thomas: Now also, you might want to emphasize
things and make them bigger. Like let's say I want to really emphasize my company name,
Office Webinar. I can color it, or let's make it a little bigger here. That kind of stuff,
as you see, does not populate on each of the cards that we're working on this template.
This would work even if you're using an old template where you have to cut and paste.
Basically, all you need to do is take this information, copy and then paste it there.
You can take several moments, and you can see how this is working. Then I would take
this whole row, cut and paste it into the next row. So that's how you can work with
this in Word. Doug Thomas: Now one of the things about business
cards that you want to do especially is look at this blank real estate on the back. You
have a blank card. If you're a business, you could put a coupon there, you could put other
information. I once sold you Beta players and rented you VHS tapes. On the back of the
business card, I would put down top 10 videos you haven't heard about that you should watch.
So that was a little added bonus. In fact, I started doing volumes of cards. People would
say, "I need volume two, Doug" and I'd have to go find volume two.
Doug Thomas: So the way to use the back of the card, we're going to open up a new template
here. So we're going to go to File and click New. I'm sorry, I'm just going to start with
a blank here, and this would be the same again. This is Word 2013. The same thing would happen
on Word 2010. I'm going to go to the Mailings tab here at the top here and click on that.
This is where you would get envelopes and labels. So you click Labels in the upper left
hand corner and again, having that number on your labels is a good thing to have. We're
going to go down here to the Options menu and click on that and look at all the different
types of label vendors I have here. I mean, there's companies I haven't even heard of
here. They probably do tons of business. So you can pick that one. Let's stick with Avery.
And then inside the Avery, look, there's all these different numbers. So I'm going to find
this 5371. It's probably doing nuts on the rendering. I've got to find it here, 5371.
That will bring up this blank label. So again, if I was working on a label, or you just want
to use a blank card and not have any of those ornamentations we were doing, you want to
make your own, you can do that. Doug Thomas: So here I have this template
for videos and I can start typing my information. Now again, if I want to start a blank card,
I can do it blank this way and I have my template for these labels that will print out on my
printer. But at the same time, if you want to do the back of the card, there's a trick
here if you want to use a different part of the real estate. So I have to tap in the table
and then that's when this contextual tab appears, Table Tools. You can see it on the right.
I click out of the box, that disappears. And so here I can do Text Direction and I can
pick which direction it's going. So if I want to pull it this way, let's say I want to do
top ten webinars, and I can list them here and it will print vertically on that. Once
you print this, you print it once, get it out and then depending upon your printer,
usually you flip over the sheet and print it on the other side and that's how you can
do it. Doug Thomas: So one of the new elements of
the new version of Office is something called Apps for Office. For Word and Excel, PowerPoint,
if you're on Exchange 2013, you can get ones for Outlook that give you added features.
I've read some of the reviews. A lot of people think this is the cool feature that Office
will have. I'll show you at Office.com where to find those. You basically insert Apps for
Office in the Insert tab and then you can find them. So here I have a couple already.
I've loaded a dictionary from Merriam-Webster, a Britannica researcher and an Avery template.
So this is another way you could work with Avery templates. You could click on this and
insert. And then on the right hand side is where the app appears. It's kind of the same
thing we've done before, but I didn't have to do all that searching. I can just enter
the product key number here, which is 5371 and there it appears and I just press the
Next key. It also gives me some designs if I want to. Let me just put that one. Again,
it prepopulates this. Doug Thomas: So it's a little different area.
We'll do some more work with Apps for Office as they get there, but let me show you where
they are on our site. If you go to Office.com, in the Store, which is at the top of the page,
there's featured apps that we have there. You can search for them, and again, like with
any app area, it will just keep on growing and growing and you can make your own apps
also, if you want to load them into the Store. It's just a new thing for Office and we can
get you some more information about that. But you'll find dictionaries here. There's
some other bits with Dropbox Imports, LinkedIn, LegalZoom, Twitter, all these different apps
you can get and you install them in Office. We can send you some links to that. So that's
a new feature for Word 2013 and other products with the new Office.
Doug Thomas: Now I'm going to introduce you to Publisher here. We're going to go a little
late today. Publisher, the first thing I'm going to do is all templates in the new version
of Office, there's this tour. I'm just going to click on this. So if you want to know more
about a product that you're working with, you can click this tour and take it. So one
of the things that Publisher does is, it gives you some of those desktop publishing tools.
Let's say I'm going to work with some pictures. I'm going to go to Insert, Online Pictures
and I'm going to search Office.com. I could search online also. Let's look for some more
skiing pictures. This will look at Office.com, where these are royalty-free images. I'm just
going to grab four or five here and insert them.
Doug Thomas: And if you notice, they're going to go on the right hand side. They're not
going to go in my document. They're going to go in what's called the scratch area. And
as I move through my document, they stay there. So I just went down another page and it stays
there. And I can easily change this. If I don't want this snowman, I click on the middle
and there's a little tiny image that appears. If I move that over to this picture, the picture
changes automatically, so I can swap pictures out easily.
Doug Thomas: So it's got some more powerful tools. All of the picture and text effects
that were in Word are now in Publisher. That's new for this year. We can go through some
of those in the Q&A if you'd like to see some of these great tools. One of them here they
have for Publisher is you can apply a background if you want to very quickly, tile background.
Doug Thomas: So let's go into some of the business stuff for Publisher. So I hit File
and one of the things that Publisher has is Edit Business Information. You can put information
in for many businesses, many people. You can do this for several ones. There's a pull down
screen. I've already prepopulated this with the information for if I was making a card
for the Office webinars. What I can do now is I can open up certain templates and it
will prepopulate. Let me show you. I'm going to click New, I'm going to click Built-In
Templates. Many online, but many of them built-in. Let's go with something like Letterhead. Okay,
I have a gallery of a whole bunch of different types of letterhead that I can use. You can
see some of them. I click on one, you'll see it appear in the upper right hand corner,
what it looks like. This is called Axis. I can also change the colors. I can do this
now or later, but there's-- maybe it looks like a hundred different colors. So I can
change it, so I can make it look more colorful, or if you're getting away from color. And
then when I create it, there is my letterhead that brought in an icon, all my information.
Let me close up on the bottom here and show you that. It brings all that information automatically.
Doug Thomas: So again, if you were going to start off and get a series of publications
for your new business, let's just do this right away. You can see where I'm going with
this. New, let's say I want envelopes. I pick Axis. I'm going to do this really fast. And
there's an envelope, premade with the colors, the same look and feel as my last one. And
of course, the last thing I'll do is let's go and make a business card. So New, Built-In
Templates. I'm going pretty fast, I know that. Business Cards. I'm going to find this Axis
one down here and Create. Doug Thomas: And there it is. I can go and
design this card now. I can work with the fonts differently. I can try a different style.
I can do all of that in the Page Design tab. I can change the colors right away. You can
do all that very quickly with Publisher. Doug Thomas: We can show more of Publisher
in the Q&A if you want. I kind of went through that pretty darn quickly. I just wanted to
show you the print thing here, to show you that it will print multiple copies of that.
So kind of a quick and dirty version of making business cards in both Publisher and Word,
and we can dig into a little bit of that if you want to on the Q&A.
Doug Thomas: But all the references for this, how to make a business card in Word and Publisher
you can find at aka.ms/card123. The home page for the Office webinars is at aka.ms/offweb.
Doug Thomas: Next week we'll be talking about margins and spellings in Word and we will
certainly talk about the new Office 365 Home Premium that's out. If you want to talk about
that, we can do that in the Q&A. But for now, thanks for everyone here today and thank you
for joining this Office 15 Minute Webinar.