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[MUSIC PLAYING]
DEBBIE LIU: Hey, everyone.
Debbie and John here.
Welcome back to The Apps Show.
JOHN MERRIFIELD: Now Android phones
are obviously Googled up.
But if you're using an iPhone or iPad,
you still have the same access to the Google suite of tools.
DEBBIE LIU: So today, we're going
to talk about Google Apps for Work on your iOS device.
JOHN MERRIFIELD: But first, the news.
Have you ever wondered why there's
so many birthdays on your calendar
that you've never added?
Well, we have good news for you.
DEBBIE LIU: The birthday calendar can now
be removed from My Calendars.
You can also control whether birthdays from Google+ show up.
Lately, Google for Work has really
been investing in mobile.
JOHN MERRIFIELD: This episode is for people
that use the Google Apps for Work platform on their desktop,
but might not use it on their iOS device.
DEBBIE LIU: So one big difference
here is that these apps don't come pre-installed on iOS.
You have to go to Apps Store and download them yourself.
JOHN MERRIFIELD: If I search Google in the Apps Store,
you can see just how many apps there are-- Google+, Maps,
Earth, Gmail.
DEBBIE LIU: But first, we'll show you Drive.
Just like any other type of device,
you can access all of your cloud-stored files here.
JOHN MERRIFIELD: And if you install Docs, Sheets,
and Slides, you'll be able to edit and collaborate on these.
DEBBIE LIU: If I open Drive, I can see all my folders
and files.
If I want to edit, say, this spreadsheet, which
is where I record my expenses, it'll open the Sheets app.
If I don't have that app installed,
I'll be able to view the file but not edit it.
So to input into a cell, I just double-tap it,
and the keyboard will come up.
Let's cut and paste this formula by putting my finger on a cell
and holding it there.
I get some editing options, so I'll select Cut.
Now I do the same on a cell I want to paste into and paste.
It might not be ideal for managing large spreadsheets,
but it's great for quick input, note
taking, or checking up on some info.
JOHN MERRIFIELD: Next, we'd like to show you
the Google App, which is Google Search
plus a personal assistant called Google Now.
It's the app with the G logo, and it's already
installed on this device.
You can use it for search, either by typing or speaking.
This is great.
And it will also deliver you all sorts of useful information.
If you're a Google Apps for Work or Education user, when
you first log on, you'll get an error message
unless your administrator has enabled your domain for Google
Now.
DEBBIE LIU: Google Now is a really handy program.
It uses your location, calendar details, emails,
even the speed of your movement to deliver
pertinent information in what we call Google Now cards.
In the Google App, swipe up from the bottom of the screen.
Here you can see the cards that the app
thinks are relevant to me now.
Here's the weather at this location, stocks,
and time to home.
JOHN MERRIFIELD: The app will deliver cards
based on your location, time of day, or even your schedule.
It also provides urgent updates like public alerts,
unusual traffic, and it will remind you to leave
on time for your appointments.
DEBBIE LIU: The thing to remember about these Google
Now cards is that you don't exactly make them.
Google Now learns what you're interested in
and creates them for you.
JOHN MERRIFIELD: On each card, there's an eye symbol.
And if you touch that, it'll ask you
if you want to see that kind of card.
The app will learn from your responses.
You can help it along by setting up the kind of cards you want.
Hit your profile icon, and under Google Now, you
can switch on or off things like events nearby or flights.
If you touch Gmail, you can ask the app
to scan your emails for info about your hotel, flight times,
and so on.
So if you're traveling, when you arrive,
it'll suggest how to get to your hotel and how long it'll take.
DEBBIE LIU: If you poke around in Settings,
you'll see just how many different kinds
of relevant info it can show you.
JOHN MERRIFIELD: Also I don't know if you noticed,
but there's a new Calendar app for iOS.
DEBBIE LIU: You sure seem excited.
JOHN MERRIFIELD: I actually am excited,
because you can set that information
to feed to Google Now.
DEBBIE LIU: When you're running from meeting to meeting,
this is a huge asset.
In Google Now Settings, touch Traffic,
and you can set your normal transportation mode.
If you set it to public transit like I do,
Google Now will automatically tell you about bus routes.
JOHN MERRIFIELD: Now I could definitely use that,
but let's take a closer look at the Calendar app.
On the left, there are three lines.
Touch those to get a list of all the calendars
that will be displayed.
You can switch them on or off by touching the squares.
You might be surprised to see all your calendars
from your Apple iCal.
This saves you from having to copy events over.
If you only want to see calendars from your Google
account, go to Settings, then down to Manage Accounts,
and under iPhone or iPad, switch off Default. Now go back,
and Done.
And when I touch the three lines again,
you'll see that the iCal calendars are gone.
To see month, touch the name of the month
at the top, then swipe backward and forward through time.
To change the layout of what you see, touch the three dots
and select Schedule, Day, or Three Days.
People using Google Apps for Work
often still use the Apple Mail app on their devices.
Now this can be tough, because multiple inboxes and labels
don't translate very well.
DEBBIE LIU: And now that the Gmail app
has been thoroughly updated for iOS,
we suggest you use that instead of iOS Sync.
JOHN MERRIFIELD: You can have up to five different email
accounts on this app.
DEBBIE LIU: And you can manage all the labels
for those accounts.
JOHN MERRIFIELD: Another great feature
is you can set up notifications that you can preview emails
on a locked screen.
Go to Settings, Notifications, and scroll down to find Gmail.
Touch it and choose what kind of lock screen notification
you want, None, Banners, or Alerts.
Banners go away automatically, but alerts
will stay on the lock screen.
Then you can slide on the notification,
and it'll take you right to Gmail itself.
I switch this on when I'm expecting an email that I just
can't miss.
DEBBIE LIU: Another feature for iOS Gmail
is the ability to attach Drive files to your emails.
In Gmail, touch the paper clip, then choose Insert from Drive.
Find the file you want and select it.
It'll open, and you touch the paper clip again.
Put in an email address, and then
touch the paper plane to send.
This means you can send large Drive files really quickly.
JOHN MERRIFIELD: Well, that's it for this week.
And next week, we're focusing on how to collaborate and edit
in Docs, Sheets, and Slides.
DEBBIE LIU: iOS and Android users all welcome.
Thanks for watching, and we'll see you next week.
JOHN MERRIFIELD: Don't forget to subscribe.
So this episode is all about how you can reduce your power
consumption, use your phone as an internet tethering device,
and some other cool tips.
DEBBIE LIU: Like how to back up your photos in case
you lose your phone.
JOHN MERRIFIELD: That is a good tip.