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Hello everyone, this is a tutorial on how to create a form using the Google Drive Productivity
Suite. So as you can see on the screen, I've already logged into my Productivity Suite.
If you haven't already done so, you'll want to start a Google account. You simple do that
by directing your browser to drive.google.com. drive.google.com and if you already have a
G-mail account or if you have a Google Apps for Education account, you simply put in your
information and you should be able to start one up right away. Of course if you don't
have a Google account you need to start up a Google account, but all of the links are
present there for you. You can simply sign up for a new account.
The interface that you are currently looking at is the Drive interface. This is precisely
what you will see if you log in once you have your Drive account started up. What you are
not going to have, of course, is the San Diego County Office of Education emblem. You'll
probably have your own school district's emblem if your school district subscribes to the
Google Apps for Education program. If they don't, you'll simply see the Google icon or
something that has to do with Google in the upper-left-hand corner.
So how do we create a form? Well, it's a simple process and yet it just takes a little getting
used to. So step one is to simply click the Create button found in the upper-left-hand
corner. So when you click the Create button a drop down menu pops up for you and asks
you what kind of a Drive file would you like to start. Would you like to create a spreadsheet,
a presentation or would you like to create, as you can see, a form? So you simply choose
the Form selection which then loads up the Form interface. The first thing you'll want
to do is title your form. So in this case, we're going to call it Test Form. Then you'll
want to certainly go through and select the theme for your form. By default you get this
one. Of course there are several different kinds. There is Argyle, there is Blue Birds,
Cookies and my personal favorite is the Header Blue, but I'm also fond of the Letterhead
theme as well. So in this case, why don't I just go ahead and choose the Letterhead
theme. You can choose any one of these that you'd like to and you can always switch back
at any point. So you choose your theme and you click on
OK and you're now in the form editing interface. So if you have an Apps for Education account,
that is you have an enterprise level Google account in your school district or at your
school, you're going to have a couple of these settings established for you up top. For example,
because we are using Google Apps for Education here at the office, in this case as you can
see, we have an option for us to require everybody to log-in with their SDCOE account. Of course,
because I want this to be a public form, I'm going to go ahead and uncheck that. And of
course it double-checks to make sure that I know what I'm doing. It's asking me, "Are
you sure?" This means that anybody can actually use this if you uncheck that. And I say yes
it's ok, I want the public to be able to use it.
So the next thing you'll want to do is start adding your questions. So, it's very simple.
You just type in the question. As you can see it's referred to as a question title,
but that just means "what's the question." So in this case I'll say "What is your name?"
That will be the main question. Now, directly underneath it I have an option to put a help
text - something that might, for example, reiterate the understanding of what the question
is. Some people, for example, use the help text to put the question in an alternative
world language; some people might put parameters like we want you to write your first name
first and then your last name. But it's just a help text that would go directly underneath
the question. In this case, I'm going to go ahead and type in First Name, Last Name - so
they can see the convention. Next, you'll see that they're asking for the type of question
you want this to be. By default, this starts off as a multiple choice question, but you
can click on it and as you can see you have many different kinds of questions that you
can pose. And in this case, since I want the learner to be able to simply type in their
name, I'm just going to single out this text line. So, they get one line of text. Now,
notice that I could have chosen the paragraph text which takes it from one line to multiple
lines. But in this case it's just their name, I'm going to go ahead and select the single
text line and I'm going to require that the user answer this question before they submit
the form to me. I simply click on Done, and there's my first question. If I want to add
more questions, I simply click on Add Item. At the right-side-down triangle next to Add
Item will ask you what kind of question is it that you want to add. Maybe next I want
to ask a multiple choice question. For example, in the title I will type in What is 2 X 2?
and then directly beneath it, I'm going to leave the help text field open. But here are
my options for what the possible answers could be: 4, maybe the answer is 6, now maybe the
answer is 40. Now I can also choose to select the Add Other
box in which case, the person who is completing the form can actually just type in their own
answer regardless of the three choices that are provided. I'm going to go ahead and make
that available to them. Again, I'll require this question and I'll click on Done and there
is my second question. Now, you'll notice that the questions have
a little red asterisk next to them and that tells the learner that this particular question
is required; you must complete this response before you can submit it.
Now your task is going to simply be to go through and create your questions.