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If you've ever used Microsoft's PowerPoint, then the Storyboard View should be
something that's familiar. And as the first of the views that I'm going to
cover, it allows you to work with the overall project from sort of 50,000 foot standpoint.
Imagine that you have printed out your slides and laid them on a table. Well,
one of the first things that you might want to be able to do, for example, is
grab a slide and reorder it. So I'm going to take this one, which is slide C,
and just change it. So now it's right after slide A. In fact, I can do this
with multiple slides by Shift+Selecting and then dragging the entire group of slides.
There are other project level things that I can do from the Storyboard View.
For example, if there is a slide in the mix that I just don't like, I can
select it and I can delete it. Now Captivate is frequently going to show you a
little dialog box to ask you to stop and thing about what you are doing.
And if these dialog boxes become cumbersome or annoying, you can always ask them not
to appear again. I actually like them because as in the heat of the moment,
I tend to get a little bit sloppy and sometimes I do things that maybe I
shouldn't have done like, for example, delete a slide.
So I'm going to leave that there. And I'm actually not going to delete this
slide, because maybe what I really want to do is just hide the slide.
For example, if I have a presentation that has some slides in it, and it's an
overall deck that I use for a larger presentation, but I want to create a
subversion or a mini version of that, it's convenient to be able to simply
select a slide as I have done here and then click Hide.
When I publish this presentation, the slide won't be visible. Yet I won't have
to create two copies of Captivate projects in order to have this. In other
words, I can very quickly repurpose a presentation by hiding or, if I want to,
showing the slide within my deck. And then the final thing that I might want
to do speaking repurposing is if I have several slides that I want to copy or
duplicate, I can Shift+Select them, I can copy them, and then I'll click the slide
after which the new ones are going to appear, and I'll choose Paste.
But I'm actually going to undo that, because there is a quicker way.
If I'm comfortable with Captivate, and I hope you will be as a result of watching all
of these lessons, I know that I can Shift+Select the slides that I want and I
can right-click on them. In fact, in many places in Captivate I can right-click
on things to operate on them, and it's a little bit more efficient to
right-click and then choose Copy slide and then I'll just paste the slides.
Or if I'm a real power user, I'll go ahead and undo that. What I'll do is I'll
Shift+Select the slides that I like and simply duplicate the slides.
And of course as an extreme power user, I'm going to learn the Ctrl+D key command.
It's something that I use frequently within Captivate, because Captivate allows
me to reuse work very, very quickly as opposed to reinventing the wheel.
So by selecting a slide or two or even a larger group of slides, holding the
Ctrl key down and typing D, I have repurposed a lot of work very quickly.
Then of course I can go ahead and update whatever content I need to.
So that's the Storyboard View, it's a very convenient way if you'd to work at
your project at the project level.