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Hello everyone. We're going to have a little bit of a demonstration we will have some tran18
get into managing some submissions. We wanted to build free to ask questions throughout
anywhere you have them and we will try to answer them in real-time. What we learned
about the federal government more agencies are looking to capture ideas and information
from the public that helps them decide what to do with data and the type of technical
sluices they're looking for and they're starting out ideation phases and we found that we could
create an ideation platform in this WordPress site solution. I will take you right to it.
It is very easy and this verifies that you are a federal employee you can use your PIV
card or your easel-username and password. And I like using my PIV card when available
and it associates your account with the agency where you work. So you create a challenge,
you will see this at the top, create a new challenge, your challenge is and the agency
in the page that you have. We built this to be a seamless experience with our challenge-with
our challenge.gov site safety click on the top left button that will take you back to
challenge.gov and while you are in this area it is for federal agency users only. The public
will not see these pages that the fine three ago to publish your challenge will take the
URL and you can list it have promoted from your websites and all of your social media
things like that but for now: we can get in to see these materials on the Challenge.gov
platform is if you are a signed in federal employees and we're going to take you through
the steps of creating a new challenge. You had your organization and you are going to
choose a title one thing that we have asked for your title is that you keep it between-keep
it between 3 to 6 words keep acronyms out of it. This is very public facing Aslan languages
and portends a you have a one or two sent-sentences taglines that call people to action and describe
what you want them to do. And the text we are using is off of a challenge that is live
and we borrowed some of that so it is simple to fill in the blanks you have a tagline and
then you can add in your description of what the challenge is trying to accomplish what
the solution looks like that can look more detailed and what is great about this is you
can also add in media links and if you have created a bid via that you want people to
share, show them what you do, you will take the video URL from YouTube or to have a share
on another public site and you will copy that into the text right here. I will show you
on YouTube or you can find this. On the YouTube page, there is a but towards the middle that
says share. And when you see that, a lot of times people think we need to embed it. The
two embedded, users need to share the video take the URL right here off of this line.
And that is the one you're going to insert right into the text box. To not use the add
media for your videos. We are not supporting video, we are supporting text and logos would
like to add a logo here and we have some in our media files already bark and upload one
for my computer. This is simple as you would attach any type of file layouts when you have
that, you can put in a caption explaining what it is, your alternative text is for screen
readers or other accessibility devices and your description is for the internal media
library description of what that is. So I'm going to select that and you want the challenge
to be hosted on challenge sites.USA .gov you will use your category for ideas and we're
going to put in their list of partners that we are partnering with, HHS and EPA on this.
We could do that. You want to include your rule that this is where you have done your
work ahead of time to make sure you have cleared all of the rules with your office of General
Counsel these are the official rules that will be used through the challenge because
this is a highlight description and there is a way to take this first page we are not
ready to publish it yet. >> I'm going to go to drastic see the ones
in draft and [Indiscernible] logo for demonstration purposes only and I'm going to click on edit
challenges to the right and I can continue with the tab on a submission to include our
terms and conditions a lot of copying and pasting and had to enter and describe the
instructions to create a valid submission and any parameters they would need to have
in order to be eligible for the prize. >> You don't have to save the save earlier
and save often and get to the next tab and put in the prize name, put it grand prize
and you could determine if it is a cash prize and you can have a cash prize or types of
incentive prizes that gives you the option you are not doing a cash prize you do not
need to write it we are not giving a cash prize, you can write in what the incentive
arises and the amount.--You can write it with the incentive prize in, the amount of the
description that is good to explain what that is and later when you have a winner determined
you will be able to enter the winner's name that would be affiliated with the enterprise,
their solution title link and a description and if you want to add more prizes you click
the button to add more prizes seats have a number of prizes and categories. Most popular,
voters choice, first, third and how you like to name that. It shows what you want to have
displayed at right now we have prizes that when you have winners, and you can toggle
back sure the winners. And I am clicking to save it. And going to judging. You can put
in your criteria and the description of that criteria in the percentage sometimes he wanted
to [Indiscernible] to get that 20% weight. They may have the judging criteria usability
creativity voters choice if you want to add multiple aspects of judging criteria this
repeater button for adding more criteria would work perfectly fine. If you want to show the
percentages on challenge, you can click a button to show that it was given to the judges,
a lot of times I gets people excited about the doing a crowd sourcing composition is
seeing who is going to be judging and looking at it, who's going to make it a [Indiscernible]
and putting your judges name and address will not be public in the time-honored position
and he can choose if you want to show their title and organization. So also it really
helps the type of work that we do with open data and open government initiative, to be
very clear about who your judges are so people have an idea about who they're trying to impress
the hell that furnishes entails. With this should be working towards and I am also would
say in draft, we are going along, given the questions while we're in the sections, please
put them into the chat box. I am moving over to the tab before date. And this is the phenomenal
level of detail to have full disclosure of for what you want people to know for deadlines
and submission dates. So we could pick a calendar date today. We will start accepting submissions
today will stop accepting them on the 28th. And you can choose a time to recommend that
you don't and challenges at midnight or on weekends but the big influx of submissions
is going to come within a couple of hours of those deadlines and you want to have it
stacks. Once the submissions are and we will the public voting start and we will E public
mood for one week. And the judging will also start on that day. And we will let the judges
have a couple of weeks. To do their judging. When you go to choose your day to announce
the winner, please move that announcement date at least a week or two out from under
judging has been completed because you need to verify wonders and make sure everything
is on the up and up legally with everyone who provided their entries in any kind of
clearances. Today so we are going to put that at the end of April to make that announcement
so you plenty of time for the office of General Counsel for the program managers to make that
work. Now that I have created this, the key is like any other challenge platform or use
the right upfront what it is that is happening. There is your logo, something eye-catching,
and ideations of people now what you are looking for and one or two sentences of what action
I need to take in the problem when trying to solve and right at the top, the key dates,
do you have that perfectly in line? The prizes that will show up. Your description. And let
me refresh that. This story right here is the URL but it will show as a video of the
houses in-with the judges and what to enter. When you publish a discussion board, an area
to manage solutions people can see the rules and when you're ready to add your solution,
who will click over to the other tab and there is the ability to edit this challenge. I am
comfortable with this as it does right now I will go back and edit the challenge and
make this public as he gets he would it looks like on a published page. The Sicily is above
to scroll being draft and publish, budget the challenge. And here is. So, our discussion
board allows us to communicate with any of these solvers and the one of the public. If
you could name another SQ buyer challenge, that-you could put that into the discussion
area and share that with everyone. >> So we have a question or a solution about
the solution but the sin and submit the comment and it will show for administrators, I will
show your first initial and last name when you submit a comment or when you respond to
one. And then we can do a reply and we are going to do it threaded instead of adding
to the discussion, and submit there. And what you will see is that Scioscia the original
as Scioscia the replies, you can open out out to see more of those details.
>> I will give you an example of one that is live right now and how this is a seamless
experience at Challenge.gov. You're looking at the Challenge.gov page. And this is a challenge
that is currently on site. And here is the White House office for Asian Americans and
Pacific Islanders and other challenge and they have a video it here. Seek see how that
works the main description. The criteria, how to enter and their rules. It is a simple to use
tool, very thorough. In that I have discussions or solutions yet. If I was interested in submitting
a solution, I could simply go here and fill out my name, e-mail, submission title and
submission text and include any link and you can also let your people who are submitting
files of many to accept terms and conditions in order to officially submit. So why don't
we take a break right now and check in for any questions before we keep going into more
detail? >> It looks like there are questions.
>> We have two questions ever anyone else, we are going to the set a quick pace but feel
free to enter your questions on the right-hand side. The first question is in a sourcing
forum listening ideas to the public that-effective by the-researcher. To make your running game-running
a challenge in price competition that is what you are doing under the American conflict
act. You are not asking for people to submit personal information or collect. We are usually
trying to solve a very specific problem and ideation challenges are not open survey and
this is collecting information, no, this is where you work your office of General Counsel
to make sure what you're doing is a legitimate crowd sourcing competition and not a surveyed
and it doesn't follow to the paperwork reduction act.
>> This is an interesting question, clearly is this challenge platform internals related-agency.
Only open to ways of my own agency. Student this is if of increasing tool. If you cruise
the here and duly shared URL with people internally, that was work as hard sharing but everything
is searchable by search box so there is no expectation of privacy. Also the mandate of
funded and how this works, this is for external public facing crowd sourcing competition.
It we discourage the other uses of that at this time. We hear from a lot of people that
you want some internal ideation tools there is a community of practice that we can put
you in touch with you can learn more about what tools are available for that type of
work but technically it could be done policy wise please don't. Are there any other questions?
>> We have a few more. This is a question not specifically tied to a platform but a
general question was addressing. He recommended not ending a challenge at midnight, why is
that? >> You need to have your technology stacked
at the time you are going to have the most use of her pages and I don't think most of
us the federal agency are staffed to be working night shift. We should have her mission to
have technical support and he would, look for managing the new department to do that.
In the middle of the day, usually. Zero West Coast Ed Otsuka and and it is always good
to have a team of people at the last few critical hours answering questions or had-or having
the ability to fix it something goes wrong at 5 min. until midnight is kind of energy.
Food not want to challenge jurors to be liable for any certain issues with people saying
they could submit an losing eligibility. Cynic thinks. Here's a question regarding-how do
you obtain a ID, my office is unfamiliar with this?
>> Max.I would be-Max. OMB .gov anyone who is a photoplay can repeat requests is a sign
of their available set you up. >> Okay. Questions regarding terms and conditions,
this person asks if there is an option to get accept terms and conditions pop up as
a scroll screen so people have to definitely view the terms before checking the box?
>> No. No. We will take feedback like that into consideration for another iteration of
this but we have been running these platforms for years and of all the ones we have, people
have found, they are liable to click click that they agree to those terms, and their
publicly available on a page, they are available anywhere you post them at you talk about your
challenge so you have to put some on your respondents and solvers to read those terms
if they agree to them. >> A question that I can answer basically
a person asked for more information about the ideation community of practice. That is
something we could have included a follow-up e-mail you receive after the webinar. It looks
like one last-what if any categories of challenges by outside the scope of using this tool?
>> What types of challenges are not supported by this tool, if any?
>> Technically, this tool comes a port any type of challenge, creative challenge, video
challenge, if you want to use this for different challenges, talk with us because there are
areas of platforms with expertise if you're interested in doing a software or technical
challenge our relationship on the platform is that is where we host and have our scientific
and technical software to oranges posted because there is a built-in community care and we
can work with you on finding a platform that meets the needs of the sulfur audience you're
trying to reach. But this platform can pretty much handle anything that is the routers of
sending a submission and enough live. And they keep rolling in. Thank you for your questions.
Are the terms and conditions customizable or do they stay the same?
>> We will customize those. On the go back and to edit a challenge. All of these parts,
you're going to put in. Under submissions, you filament terms and conditions, we do not
provide those. We have terms of use for the site that you have to have terms and condition
of crowd sourcing, Titian. >> I think that wraps up the questions. I
think we're going to show people how to-how outside person would submit a solution. Is
that correct? Great. >> I've going to go into another browser so
we can submit a solution. And you so really what is cool about this, when you are receiving
submissions whoever is set up with this challenge can-whoever said this challenge is going to
have a submissions delivered directly to you. And we shows up at the bottom of terms and
conditions. I'm going to click to set-select that. I did not type in my name and people
can use a username to you. A lot of times the terms and conditions elected president
criteria, then he makes his shipper that share information with you in order to qualify to
be a winner. And I'm going to check my e-mail and I will show you are that it is up. I have
semi-files open to peer for this. And you will see-I have so many files open to prepare
for this. >> And you will see that this should show up right in my e-mail. But
it hasn't so I will go back. So once you have that submission you can go to manage your
challenge and manage solutions and you can put the title in here and I am going to put the text in here and
I am going to add in the image so one of the key things about solutions, if you are adding
an image, you want to take it out of the media library. You don't want to upload files, it
won't let you grab something off of a computer. You want to have it added into your media
library and [Indiscernible] the internal. You may want to [Indiscernible] or something
and there are two things you can do, you can say I'm not ready to make this public, I will
click to have it hidden anything on all of your submissions hidden until you are able
to make this public you will create the solution and receive a solution. There it is. Imagine
a holistic ways to say phenomenal five-star rating system. I would give it five and what
you see is that it gives to the description and it is one of average five ratified. As
more people go to vote you can determine somebody is the most books have urges EU to this. The
plug-in you're using what to-on several of the public vote on each solution one time.
And if your IT people need some background, we can share the information about how for
this app, collecting IP air and cookie but it is a collective anything else, just for
the voting mechanism and in your solution, look at that did more detail and if people
want to discuss things around us, you can do that and what we recommend is because of
his ideas and proposals that people are submitting so there'll be discussion that you plan to
have moderation around your general discussion and moderation around your comments. These
are all very intuitive: the blanks. Just click and out something. When you're signed in,
you can do all this material and anybody from your agency, can see from our agency, these
are the challenges that are happening. Are there other questions right now? This has
pretty much taken us through the whole platform showing you something that is published, showing
you how to get the details, we will have some materials that can show you the materials
you're going to need and all the terms that you will have drafted before you use this
tool so we can get anything you need to get you started. Any questions?
>> Looks like we have one. That is very kind. As a thank you for developing. He says thanks
for developing the solution that looks great. We have said you all think it is great when
you use it. We think it is awesome. >> We really love how this is a seamless experience
between the Challenge.gov and Challenge.sites.usa.gov so from a user standpoint you are looking
on Challenge.gov anytime you create a challenge it looks like there in the same place and
it is just a beautiful user experience to be able to engage and participate for the
agencies to provide an extreme level of detail what you are asking the public to do and being
very transparent about what your processes and we ask that when you are planning these,
to give us a heads up and ask any questions that you need in as much as you can for these
pages, especially the top part of your data, use plain language and be extremely brief
and provide background and detail and information behind the scenes in the lower part with those
details. >> One thing I wanted to note, we had come
across while talking with people regarding this, just be aware that Challenge.sites.usa.gov
is separate from Challenge.gov. It will not automatically post your challenge to Challenge.gov
so when you receive your URL make sure you go to Challenge.gov and linked from Challenge.gov.
It will not be an automatic experience. Stephen very helpful. Thank you for sticking with
us today. We like short webinars and would like to show you things quickly and easily
and we are available to answer questions at any time. We have the slider going to share
with you later for alignment between the agency and what your crowd sourcing competition is
that if you have questions this is the right now number of ways to get touch with us. We
have twitter, we have a Facebook page Thursday challenge list serve if you are on the list
serve you are allowed to post questions and discussions of anyone I group revenue challenges
Challenge.sites.usa.gov. Thank you so much for your time and interest I would look forward
to connecting with you off and on.