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Hello and welcome Janet Beckers here with your wonderful WebTV tip of the week.
Today I’d like to talk to you about a really simple solution for when you are running a
virtual team that allows you to systemize.
So first of all I’d like to give a great big shout out to Angela Sands; I’ve got
a link down below so you can go and check her out.And the reason I’m shouting out
to Angela is I asked a question on Facebook for people about just an organizing of a virtual
like an online operations manual because I was finding that ours is getting too big and
we were finding it a bit difficult to find things as our team grew. And how did I get
to stop some people accessing some things and other people being able to access those;
just simple logistics. And Angela very kindly spent some time with me on the phone; answered
my questions straight away.
So the problem, if you are developing checklists and systems on ‘this is the way that we
do this, this and this in my business’.When you bring a new person into your business,
you want them to be able to access some of those but you don’t want them having the
keys to the castle to start with. And you want to make it so that’s very easy to be
able for people to find those new things; those step by steps and how to understand
how does it fit in with everything in your business.
Easy if you are running an office, you just have an operations manual. If you’re not
running it in that way, if you have a virtual team, how do you do it?
Well this is the solution that we came up with and that was using Dropbox. Now we use
basecamp for communicating with our team and that’s what we were previously using to
put all of our procedures in.But it doesn’t have that lovely folders underneath folders
underneath folders which makes it easy for people to see this relates to this relates
to this. Dropbox, and I’ve got links down below for that, works out really well because
you can just create that folder structure on your computer, it will automatically go
up to Dropbox and you can decide which of those folders you’regoing to share with
what team members. So, for us this is been a really good solution
because it’s simple and allows people to search and I have got control as the business
owner over who gets to access what and when. So I’d love to hear from you.Is this something
you used?
Have you found another solution that is simple? I’m sure that there’s quite a few different
ways out there for you to be able to share these resources easily and cheaply with a
growing virtual team.So love to hear from you.Have you got another solution that you’ve
used that’s worked? Have you had any problems that you’ve been able to solve in different
ways? I’d love you to be able to hear and I know
there are going to be people watching this video.
They’re going to be watching your comments because if they haven’t got this problem
now it’s not going to be long before they’ve got that as soon as they bring on one person
to help them in their business. Love to hear what you want to say as well.
Link your comments down below.
Bye.