Tip:
Highlight text to annotate it
X
Welcome, in this video I’m going to show you how to print envelopes for a mail merge
Now, when you’re working with a mail merge you’re always going to be working with two documents
You’re going to be working with a document called your main document and a second document called your data document
The data document is the word document or the excel spread sheet that contains all the mailing information for the mail merge
If you’ve never set up a data document we have a video that will show you how to create a data document in either word or excel. Very easy to do
In the case of envelopes you need to set up that data document but your main document is just going to be a plain document like you see here
And that’s what you want to open when you being the merge, not the data document
So I’m going to begin by going to the mailings tab and clicking start mail merge
Now you may accidentally come over here to envelopes or labels. This option right here is for printing an individual envelope or individual label
If you want to do a whole bunch of envelopes for an entire mail merge that’s when you click here on start mail merge
So I’m going to go ahead and click that right here and I’m going to select envelopes
And when you do that you’re going to come here to the envelope options dialog box
And you simply choose the size of envelope that you’re going to be printing to
You can also set up spacing for the return address as well as the delivery address and choose the font that you’re working with
I would recommend leaving these alone on auto because they are set up for the exact parameters that the post office wants these to particular pieces of information to be so they can scan them easily
So again I would leave this alone here. just choose the size of envelope
You’re going to notice when I click ok this document becomes a very small document. It is now the size of the envelope I choose
Now we are going to come here to select recipients and we are going to use an existing list and this is where we go and find the address list that you entered into word or excel
So I’m going to go ahead and come here to my desktop and I’m going to go ahead and scroll down to mail merge class files
And there is a word address list. And again if you haven’t worked with the data document before we have a short video that will show you how to set up a data document for mail merge in either word or excel
So I selected that and clicked open and now I’m going to go ahead and I can enter the return address right here
Which I can simply type this information out
Again you can type whatever information you want in there
If it’s a pre printed envelope obviously you won’t be putting any of that information in there but if it’s not you can simply type the information in there
Now I’m going to go ahead and click in this main area in here and that’s where I want the delivery address to go
So I’m going to go ahead and click there and then I’m going to click address block
I choose the style for the name and then click ok.
So now we are going to go ahead and preview and see how these envelopes are going to look
So I’m going to click on preview results there and I’ve got a sample envelope there
And again with the preview it’s just going to show you one envelope
If this looks the way you want it all you have to do is come here to finish and merge and say edit individual documents and ok
And it will create all the envelopes of your mail merge
Again if I scroll down here you will see all the envelopes
So that’s all there is to creating envelopes for a mail merge