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In this video, I'm going to show you why it's not a good idea to manually format your document
by pressing a hard control character. For example, in this example here I have double
spaced, but what you don't know is that these double spaces were created by pressing return.
I'm going to go up here, press the paragraph mark to show you. This little mark here is
called a paragraph mark. And as you can see there are two paragraph marks, which means
that um, uh the author pressed enter twice to create a double space. Now what's the problem
with this is that well, for one it is a lot of work. You have to press enter two times
for each line, you have to manually do this. It's a bad idea because let's just say, uh,
I have...I'm going to copy this word here and I'm going to add it up here. Oh, oops,
look what happened here. So, now, what's happened is that this document is that this uh, it's
word here is called an orphan, it's pushed over to the edge and it becomes the new line.
So to fix this document you'd have to press enter a couple of times and then you know
you it want to flow with the rest so you'd have to delete the two spaces before and oh,
we have another one. So it all just cascades down the whole thing, so you're going to have
to fix the whole paragraph if you have a correction or change at the beginning of the document.
Okay...now go on to this one example here, here we have what's called an indented paragraph.
And it was created by .... pressing, uh, pressing the enter character at each line and then
pressing the space bar to line the left margin up. And as you can see, it's not quite perfect.
It...I don't know if you can tell but it's a little bit crooked, uh, maybe this one here
needs one more space. It's difficult to say, um. And this happens a lot with, with uh,
the character, it's difficult to see where the line, where it lines up and um, with .... let's
just for example, let's change the font. Let's uh, let, we're happy with the wording, but
now we're going to change, we want a slightly larger font. Say 12. Oops! Yeah, it's messed
up your whole document, you're going to have to fix it. Um...Another thing is, uh, let's
change the font instead of ... uh....that one, you want this font here again it, it's
created this big mess. You know it looks like it's okay here, This is because it's a slightly
smaller font perhaps and it doesn't affect it as much, um, but it does affect it. Uh,
like this one here. Completely ruins your formatting
So it's not a good idea.
Here is another example. You have a bullet list. Now with Word, bullet lists are often
done automatically, I don't like the automatic function, but let's say you didn't have it
and you were uh...typing this out and as you can see, this was created by pressing enter
and then spacing with the space bar until it lined up with the bottom one
uh, now what happens here is again, change the font, or change the ... anything, uh....
you yeah...an extra word in...change the font size...change the colour or not the colour,
but anything and boom, you got this big mess which you have manually fix.
In my next video, I'll show you how to do this properly.