Tip:
Highlight text to annotate it
X
Tagging Using Word Styles
Word creates PDF tags from the styles embedded in a document.
As such, proper use of styles, using true styles, is of primary importance when creating PDFs.
Rather than changing the font, font size, or font color when creating titles, headings, and sub-headings,
document creators should make use of the options within Word's style menu.
This is quicker and it makes the document accessible to screen readers.
To add styles to your document, select the text that you want to assign a style to,
click on the home menu tab, choose a type of style from a selection of Title, Heading 1, Heading 2, etcetera.
Word will apply an assigned formatting to your text based on the style selection.
Using styles instead of selecting bold or underline for your titles will help you to automatically create a table of contents when the document is complete.
Providing Link Text
Hyperlinks are often added to Word documents by pasting a URL into a page,
URLs added in this manner will be read as is by a screen reader,
which may be confusing to the user.
To make links easier to read, link texts should be provided.
So for example, here we have a link that goes to the library's website.
To change the link, right-click on a hyperlink and select "Edit Hyperlink" from the drop-down menu.
In the Edit Hyperlink toolbox, replace the text in the "Text to display" field to something in plain language that is more descriptive,
then, click on "Okay".
Alternative Text
Alternative text or "Alt text" is the text of about 5-15 words that you can use for each image, graphic, table, or chart in a document.
It is used by screen readers to describe an image, or, in case the image is unable to display.
To add alternative text to an image, right-click on the image and click "Format Picture" from the drop-down menu.
In the Format Picture toolbox, select "Alt Text".
Provide alternative text only in the description field.
Click the "Close" button.