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If you're using Microsoft Office for your document creation needs, you'll likely
use Microsoft Word for all of your text based documents.
This includes letters, memos, reports, proposals, press releases and all
the other kinds of written communication you create for internal or
external business use. While the people who receive and read your
documents should be more concerned with document's content than document appearance,
that isn't always the case. It's important for your company's documents
to not only look good, but to have a consistent appearance.
Imagine if you preferred creating documents with the default Cambria font, while
your assistant preferred Arial, and your sales manager liked Comic Sans.
The documents could look like they came from three different organizations.
You can resolve this problem by modifying the normal template and making sure
each Word user at your organization uses it as the basis for their documents.
By specifying a font, font size, margin settings, and even a predefined header
or footer, you ensure consistency in all company documents.
This also makes it easy to assert and reinforce any branding your company might have.
For example, your company's marketing documents use a specific font.
You can make sure all the documents you create use that font.
In this example here, here's the normal template as it comes out of the box from
Microsoft. It uses the Cambria font, but our company uses a different font.
It uses the Cochin font, which is a lot more elegant-looking.
It's in all their marketing materials. It's in all the other documents they create,
so why not use it in all the letters and other documents they create with
Word for using internally and externally. In this part of the course, I explain how
to make basic changes to the normal template to help you ensure that the
documents you create use the branding elements you need.
I also explain how you can distribute the modified normal template to other
users in your organization.