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>> Chairman Weiss: Welcome everyone. I’d like to call to order the July 21, 2011, meeting
of the Johnson County Community College Board of
Trustees, and we before we actually get started here, this
is one of the hottest days of the year, not merely because my car says it was 105, but
we have also a new trustee with us here, Trustee Greg Musil.
>> Trustee Musil: Thank you, Mr. Chairman. >> Chairman Weiss: Welcome.
>> Trustee Musil: It’s an honor to join you.
>> Chairman Weiss: We look forward to having you with us.
>> Trustee Musil: Thank you. >> Chairman Weiss: Congratulations. (Applause)
One other thing before we get started, I will entertain a motion to amend the agenda. We
need to move the lobbyist report immediately after our roll
call and recognition of visitors and that will immediately be followed by an executive
session of about 30 minutes and so I will entertain a motion
to that effect. >> ?: So moved. Second.
>> Chairman Weiss: OK, we have a motion and a second. Any discussion? All those in favor,
please signify by saying aye.
July 21, 2011 Board of Trustees Meeting, Page 2
>> All: Aye. >> Chairman Weiss: Opposed? Motion passes
and with that I will begin with pledge of allegiance.
>> All: I pledge allegiance to the flag of the United States of America and to the republic
for which it stands, one nation, under God, indivisible,
with liberty and justice for all. >> Chairman Weiss: Terri Schlicht, if we can
have the roll call and recognition of visitors, please?
>> Terri Schlicht: This evening’s visitors include Dustin Avey, Jim McRee and Randy Irey.
>> Chairman Weiss: Thank you. All right and now we will move to the lobbyist report. Mr.
Carter? >> *** Carter: Thank you, Mr. Chairman. Good
evening. For once I don’t need someone like Bruce Hartman to come before me and give you
good news. I actually have a little bit of good news.
July has been a good month for higher education and for the college, and we can start by taking
a look at some of the budget numbers. The year-end budget
numbers ticked up about $18 million or so towards
the end of the year. That pushes the ending balance in the state’s checkbook close to
$100 million for 2011. It’s anticipated that that number
will go up a little bit in 2012 based on the really smart people that
make the revenue projections. I think that will generally hold true, as we’ve seen
some turnaround in various marketplaces. The interesting thing
about that is that while that’s good news now, having an
ending balance after some of the significant cuts that we had this past legislative session
will produce interesting legislation and interesting discourse
next year for the 2012 session. The administration desires and there are number of legislators
that desire to have a vigorous tax policy debate. We will have
that tax policy debate and there will be a number of different bills before the legislature
next year. The desire for some of those folks is to remove
or eliminate corporate and personal income tax. Now the
type of ending balances that we have will not satisfy the removal of corporate and personal
income tax. And so it will be a very hard fought battle
during the session next year and will be one of the key factors
that will take our time next year. It’s also an election year and so, as you might
imagine, when you’re talking about taxes and cutting or raising
– we won’t be raising any – but when you have votes on
cutting taxes, each one of those votes will be counted and used on postcards as folks
sign up to run for office in the coming year.
Moving on to another activity that will take a lot of time this summer and fall is the
reapportionment redistricting process. There are 14 communities
that legislators will travel around to. There will be town
halls at these 14 communities and I’ve listed them in my reports, so I won’t go into them
into detail, but it will be the task of the committee to redraw
the congressional boundaries to accommodate 713,000 or
so folks in each one of those four congressional districts. That’s not going to be an easy
task. I’ve actually been down to the legislative research
department and have attempted to draw some maps, and
we drew one in about two hours and we were told by the research staff that is the fastest
that anyone has drawn a map. And we went in with a plan, but
that was not taking breaks and just moving right along
and so you can imagine that we will see multiple maps from multiple different groups trying
to redraw those congressional boundaries. We will be
a host site for one of those meetings later on in September,
the college will be. And so it’s good that we can play a host role in that process, but
again the meetings on this side of the state will probably be
very well attended, would be my guess given some of the things
at stake. The Third District right here needs to cough up about 55-57,000 people and the
First District needs to gain a similar amount, so there are
some interesting maps being drawn. I’ll just leave it at that
and move on to the next thing. Before I do move on to the next thing, Senator
Tim Owens is chairing the Senate caucus for the
redistricting process and we do have a number of area legislators that are serving in an
official capacity on the committee: Senator Brattle, Representatives
Anthony Brown, Lance Kinser, Scott Schwab, and
just a little bit south of here, Karen Tyson. So we have folks that are engaged in the process
and that will carry us through the end of the year,
and again you’ll see votes on other pieces of legislation next
year based on how these maps are going to look.
July 21, 2011 Board of Trustees Meeting, Page 4
Other bits of good news – it’s no secret we had some solid appointments from the governor’s
office for the Kansas Board of Regents. Former community
college Trustee Fred Logan was appointed, as well
as former State Representative Kenny Wilk and then a person you may have heard of from
Hayes, Kansas – Robert Moran. So we will have good
representation as the governor makes his first set of
appointments on the board that governs higher ed, and I think that’s a positive move that
sort of paints a picture for things to come for higher ed and
I think it’s a good picture. That’s what we’re hearing and I
truly believe that, having worked with each one of those individuals.
With regard to interim committees, once again this summer is no different than the past
couple of summers. We are having fewer interims appointed.
Part of that has been due to budget. There’s not
money to pay legislators for the committees that they serve on. This year is no different,
but I think the other issue is redistricting will take up
a large portion of the time that might normally be spent on study
topics during the interim. There are a couple that we’ll be paying particular attention
to, one is a Kan-ed study committee that will take a look at the
broadband educational network across the state. We’ll also
be watching the classified state employee market pay adjustments again. We don’t have
classified state employees here, but that process sort of dictates
what pay looks like in other areas of governing bodies.
We’ll take a look at and see what goes on there. Tomorrow the KPERS study committee
will be meeting. That committee actually will be meeting
about nines times over the course of the summer and
fall months. That’s one of the committees that will meet the most and will also have
quite a bit of activity that will flow into next year’s
legislative session. Finally before I stop, Dr. Calaway and I recently
traveled to Washington, D.C., to visit the congressional delegation. We had a great visit
with Congressman Yoder. He mentioned that not only did
he want to get to campus, but wanted us to get that on his calendar and soon…wants
to visit some areas on campus that we have been working on at
the federal level and we did give our two senators and the
congressman an update on the projects that we have ongoing that we have some federal
support for. We July 21, 2011 Board of Trustees Meeting, Page
5 also asked for support for a couple of grants
that are currently in the process and updated them on a
grant that will soon be put into the mix that we’ll likely be asking for their support
on. So it was another good visit where we continued to build upon
the relationships that we have and I think that those
ultimately will pay off down the road. So I’ll stop there and see if there’s any
questions and I know you have a lot on your plate this evening.
>> Chairman Weiss: Any questions? Mr. Carter, thank you very much. As we mentioned in our
revised agenda, I would like to now entertain a motion to go into executive session for
the purpose of discussing personal matters of nonelected
personnel in order to protect the privacy interests of the
individuals to be discussed. Consultation with an attorney which would be deemed privileged
in the attorney-client relationship in order to protect
the privilege and the board’s communications with this
attorney on legal matters. This session will last 30 minutes and no action will be taking
during this session. We’d like to invite in addition
to the board, Dr. Terry Calaway, Dr. Dana Grove, Dr. Judy Korb,
Becky Centlivre, Mark Ferguson, Terri Schlicht and Detective Don Emerson. At this time I’d
entertain a motion.
>> Trustee Rayl: So moved. >> Chairman Weiss: All right, we have a motion
by Trustee Rayl. Do we have a second? >> Trustee Cook: Second.
>> Chairman Weiss: OK, second by Trustee Cook. All those in favor, please signify by saying
aye. >>All: Aye.
>> Chairman Weiss: Any opposed? Motion passes. We will now move into executive session that
will begin at 5:15 and we will be finished at approximately 5:45.
>> Chairman Weiss: We have returned from our executive session. No action was taken during
that executive session; however, in light of trying
to make sure that we do things with an abundance of
July 21, 2011 Board of Trustees Meeting, Page 6
caution, I believe that we have a couple of motions that will be made and, Trustee Rayl,
do you have a couple of motions you’d like to make?
>> Trustee Rayl: Yes, thank you, Chairman Weiss, and I’ll just consolidate this into
a single motion if that’s acceptable. I’d like to make
a motion that we remove the recommendation pertaining to Mr.
James Freed from the consent agenda, that we accept his request for a hearing, that
the board refer the matter to a hearing officer for a closed hearing.
>> Trustee Cook: Second. >> Chairman Weiss: OK, we have a motion and
a second. Do we have any discussion? All those in
favor, please signify by saying aye. >> All: Aye.
>> Chairman Weiss: Any opposed? Motion passes. I believe that returns us to our agenda for
this evening and moves us directly into petitions
and communications. The petitions and communications section of the board agenda is the time for
members of the community to provide comments to the
board. Comments are limited to five minutes unless a significant number of people plan
to speak, in which case the board may limit a person’s
comments to less than five minutes. Presenters may choose to
speak at either the first or second petitions and communications section but not both. Prior
to beginning comments we ask you to state your name, your
address, city and state. At this time do we have anyone
that would like to address the board? Now we’ll close the first petitions and communications
section of the agenda and move on to awards and recognitions.
And Dr. Grove, do we have any this evening? >> Dr. Grove: No, we do not have any awards
or recognitions this evening. >> Chairman Weiss: Thank you. We’ll move
on then to…we’ve already had the college lobbyist
report, we’ll move to committee reports and recommendations, the first of which is
the Nominating Committee. Each year at the beginning of the
July session for the board, we have new officers that are
elected. I will read the slate for this year and then ask if there’s any other nominations
from the board July 21, 2011 Board of Trustees Meeting, Page
7 that they would like to make and then we’ll
vote on that. So for officers for Chairman – Don Weiss, for
Vice Chair – Melody Rayl, Treasurer – Bob Drummond, Secretary – Jerry Cook. For committees,
for Management Committee – Bob Drummond, Chair,
and John Stewart; for Human Resources – Jerry Cook and Melody Rayl; for Learning Quality
– Stephanie Sharp and Greg Musil; for Audit Committee –
Don Weiss and Melody Rayl; for Board Liaisons for the Foundation – Greg Musil and Stephanie
Sharp; for the Kansas Association of Community College
Trustees – Jerry Cook; for Collegial Steering – Bob
Drummond and Don Weiss; and the Johnson County Educational Research Triangle – Trustee
John Stewart. It’s the recommendation of the
Nominating Committee that the Board of Trustees approve the
2011-2012 slate of officers committee and liaison assignments.
>> Trustee Cook: I would so move. >> Chairman Weiss: OK, we have a motion, do
we have a second? >> Trustee Rayl: Second.
>> Chairman Weiss: All right, any discussion for any other further nominations? All right,
seeing none, all those in favor, please signify by
saying aye. >> All: Aye.
>> Chairman Weiss: Any opposed? Motion passes. Congratulations to the new officers. Next
is the management report and Trustee Dr. Drummond.
>> Trustee Drummond: Thank you, Mr. Chair. If you’d turn in your packet behind Tab
3 beginning with page 9, you’ll see the recommendations.
There are several recommendations tonight, 17 to be exact
– that’s about double what we normally have, so we’ll try to get through them very,
very quickly. In doing so, we’ve tried to put together some
of those recommendations into a package, of course you can
separate them as you wish, but we’re trying to expedite the meeting as best we can. The
first one pertains to a recommendation regarding the
Quivira Road widening project. That’s on page 9 of your
packet. It’s necessary for the City of Overland Park to acquire some of our property. So the
property July 21, 2011 Board of Trustees Meeting, Page
8 rights owned by JCCC easements include our
property at the corner of College Blvd. extending south to
the end of the college property bordering Quivira Rd. We had some significant discussion
about this and we expressed some concerns regarding the timing
of this addition to these lanes. Of course, any time is
not a good time, but there’s some times that are worse than others and I think we
decided to work with the City of Overland Park to try to make the
timing of this project as best as we can in terms of our
student and our graduation and things like that. So anything else, Dr. Calaway, you might
want to add to that regarding conversations with City of
Overland Park? >>Dr. Calaway: Thank you, Dr. Drummond. Just
one other comment I’d make, if the Management Committee of the board asked me to follow
up with the meeting with the mayor and city manager and
we do have that meeting scheduled for myself, Dr. Sopcich and Dr. Grove. So we’ll be going
down to visit and chat through timing with them as
well as also their proposal for the amount that they are
willing to pay for on the easements. We think there’s some opportunity to have some discussion
around that. Also, timing’s really important for
us. One of the things that we learned at the presentation was that
in fact we would have two major periods of time where our entrance on Quivira would be
closed. One happened to be near the end of the spring
term and then some time in the summer, leading very, very
close to our fall term, and so we’re very concerned about those timing issues, both
for entry and exit to the campus. If you might remember, earlier
this year we had our Westgate entrance closed for a month
or so and the parking issues, or actually getting around on campus was really difficult,
and exiting between 4 and 6 was very, very difficult and
time-consuming, so we’re going to try and work on those
timing issues to make sure we make as best as possible for our students. Hopefully we’ll
be able to find some solutions.
The good news we heard is when they do close the main entrance on Quivira, the entrance
near the Nerman Museum will remain open. So that would
help with the entry onto the campus, but it will be
much more difficult with that exit, because that is our largest exit. It also will create
a huge, huge traffic July 21, 2011 Board of Trustees Meeting, Page
9 jam at the eastern entrance on College with
that entrance closed and folks having to come all the way
around the corner. So we’re going try and work on this as best we can. We’re also
looking at other possible solutions to remedy the traffic congestion
we have on campus. We’ll be better prepared next
month to talk about those things. >> Chairman Weiss: Thank you, Dr. Calaway.
Any questions about that? Mr. Cook? >> Trustee Cook: Thank you, Mr. Chair. Dr.
Drummond and I discussed it a little bit, but I’m
assuming that these easements will not affect the long-term use of that property. We have
in fact, later we have a naming right tonight but for that
piece of property, that won’t affect how we use that long
term, will it? >> Dr. Calaway: Correct, that would not affect
that. >> Chairman Weiss: Trustee Drummond, I do
have two questions. Do you know how deep this easement will be or converted to street in
terms of – is this 10 feet, 20 feet? >> Trustee Drummond: We had a map and I don’t
recall at the top of my head, Mr. Chair, but I’m
sure… >> Rex Hayes: I’ll try and answer that.
The depth is not very much, but one of them was just for a
traffic signal, just a small square footage. Most of the easement is along the sidewalk
area, so it goes from the sidewalk probably no further back
than 10 feet going west, so we’re not talking about a large
amount of property and it wouldn’t impact operations.
>> Chairman Weiss: All right. So it would be your opinion that this would also not impact
either the usability or the esthetics of the monument
sign? >> Rex Hayes: Right, that sign would not be
impacted. >> Dr. Calaway: As much as we’re hoping
it might. (Laughter) Right now it doesn’t look like it will.
>> Chairman Weiss: I thank you. Do we have any other questions?
July 21, 2011 Board of Trustees Meeting, Page 10
>> Trustee Drummond: It would be the recommendation of the Management Committee that the
Board of Trustees accept the recommendation of the college administration to approve the
easements associated with Quivira widening project to
the City of Overland Park subject to approval by college
counsel, and I would so move, Mr. Chair. >> Trustee Rayl: Second.
>> Chairman Weiss: All right, we have both a motion and a second. Any further discussion?
All those in favor, please signify by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? Motion passes,
please continue. >> Trustee Drummond: Thank you very much.
The second item pertains to the sale, issuance and
delivery of Series 2011 student commons and parking system revenue bonds and we have two
guests here tonight and I would like them to come
forward if they would please and introduce themselves and
explain the good news we have from them. So welcome and thank you very much.
>> Dustin Avey: Thank you. Dustin Avey, Piper Jaffray. I appreciate the opportunity to be
here this evening. We wanted to share with you some
results from the bond sale that we sold today. It was
actually a refinancing of a portion of the bonds from 2002 bond issue. Couple highlights
I most want to point out on the bond rating for the community
college is reaffirm their AA+ so we certainly want to
extend our congratulations on having that bond rating reaffirmed. That’s a very strong
bond rating for the community college. We refinanced the 2020-2027
maturities of the 2002 issue. The true interest cost, we received three bids on these through
this morning at 10 a.m. The true interest cost was 3.7%.
We received three bids from three underwriting firms. We awarded the bid to Raymond James
and Co. The prior bond interest rate, the interest
rate on the bonds we refinanced was 5.1%. Total savings which
is net of all bond costs over the life of the bond issue, $978,111.81. That on a present
value basis is a little over $750,000 on a present value basis,
which equals about 8% PV savings. From the industry’s
July 21, 2011 Board of Trustees Meeting, Page 11
perspective, we always try to exceed at least 3% PV savings when we’re looking at considering
refinancing, which I also believe is community college guidelines as well. So then we’re
very pleased with the results. Timing obviously was very,
very good. We’ve been in a very favorable industry
environment here recently. I think timing worked out very, very well.
>> Chairman Weiss: Thank you, Randy. >> Randy Irey: Yes, I’m Randy Irey with
Gilmore and Bell and we’re serving as bond counsel on
this transaction. We have taken the results of the bid and inserted them in the documents,
and I think the next action item would be for you to take
the action that’s outlined in your board packet to approve the
sale of the bonds to Raymond James, and then to adopt the resolution actually authorizing
the issuance of the bonds. I’d be happy to answer any
questions that anyone has. >> Chairman Weiss: Questions? OK.
>> Trustee Musil: Mr. Chairman? Is the three respondents, is that typical, is that high
or low or in this market?
>> Dustin Avey: It kind of depends. We experienced some low volume in the bond market here
most of this year. We’ve seen some bids early this year that we received 10 bids on
any given transaction. I would say that three is not
uncommon. It’s better than one, obviously. Most of the time it’s
somewhere between 3 and 10 bids is what we receive on any type of bond transaction. I
think the Raymond James one, when compared to the rest
of the market, is actually very, very favorable. When
we look back at what some of our preliminary numbers were back in the fourth of July weekend,
I think our savings was right around 4½ present value
savings which was a gross savings of well over $500,000.
So since that time I think we’ve obviously seen some improvement. Obviously the bond
rating was reaffirmed, the AA+ significantly helps the
market access. I think Raymond James came in with a
tremendous bid. >> Chairman Weiss: Any more discussion?
July 21, 2011 Board of Trustees Meeting, Page 12
>> Trustee Drummond: I would just say that Joe and his team, Don and Bob, have done an
excellent job. They have been following this for months
now and at first we had said we thought our delivery of
savings would be a lot less than we have and I think that pertains to a lot of work they
did and just hitting the market on a good day as well,
so a combination of things. >> Dr. Calaway: If I may, Bob Prater has really
done a masterful job of writing this thing and I’d
like to ask: how critical is that AA+ bond rating in attracting those bidders this morning?
>> Dustin Avey: I think it was very critical. I think that you’re seeing an awfully…since
the financial crisis really back in ’08, you’re
really seeing premium on highly rated credits in the
marketplace. And investors who are buying your credits are paying a premium for stronger
credits, which is obviously indicative of what the
bid you received here today. >> Trustee Drummond: With all that being said,
Mr. Chair, it’s the recommendation of the Management Committee that the Board of Trustees
accept the recommendation of the college administration to approve the wording and
the sale of approximately of $10 million of student commons
and parking system refunding revenue bonds to Raymond James Associates Inc., the successful
bidder, and to adopt a resolution as contained in
Supplement B of the board packet authorizing the issuance and
delivery of approximately $10 million of student commons and parking system refunding revenue
bonds. And I would make that a motion. >> Trustee Cook: Second.
>> Chairman Weiss: We have both a motion and a second. Any other further discussion?
Congratulations on a job well done, $750,000 is a considerable amount of savings, so thank
you very much. All those in favor, please signify by
saying aye. >> All: Aye.
>> Chairman Weiss: Any opposed? Motion passes. >> Dustin Avey: Thank you.
July 21, 2011 Board of Trustees Meeting, Page 13
>> Trustee Drummond: Thank you, gentlemen. Well done, we appreciate it. The next two
items pertain to the organization resolution agreement
with UMB Bank and the corporate certification of
authority. We do this every year, it’s sort of housekeeping things, but something we must
do. With those two items it would be the recommendation of
the Management Committee that the Board of Trustees
accept the recommendation of the college administration to approve the UMB Bank organization
resolution agreement for fiscal year 2012 as shown on pages 20-22 of the board packet,
as well as the designation of US Bank as official depository
bank as shown on pages 24-25 of the board packet, and I
would so move this, Mr. Chairman. >> ?: Second.
>> Chairman Weiss: We have both a motion and a second. Any further discussion? All those
in favor, please signify by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? The motion
passes. >> Trustee Drummond: Thank you very much.
A couple more items that shouldn’t take much time.
Official newspaper, that’s on page 26, and a lease agreement, the renewal, page 27. It’s
a recommendation of the Management Committee
that the Board of Trustees accept the recommendation of the college administration to designate
Sun Publications as official newspaper of the college, and that
publication constitute legal notice on behalf of the Board of Trustees to exercise the two-year
lease extension for West Park Center leases per
agreement, subject to review by college counsel, and I would
so move. >> Trustee Sharp: Second.
>> Chairman Weiss: I have both a motion and a second. Any further discussion? All those
in favor, please signify by saying aye.
>> All: Aye. July 21, 2011 Board of Trustees Meeting, Page
14 >> Chairman Weiss: Any opposed? Motion passes.
>> Trustee Drummond: Thank you very much. The next recommendation pertains to the legal
budget approval and publication. As you know we need to do this every year, so it’s a
recommendation of the Management Committee that the Board
of Trustees accept the recommendation of the college
administration to authorize the publication of notice of public hearing of the 2011-2012
budget and budget summary subject to adjustment as actual
expenditure figures are available. And I would make
that a motion. >> Trustee Cook: Second.
>> Chairman Weiss: All right, we have both a motion and a second. Any further discussion?
>> Dr. Calaway: If I might, Mr. Chairman… >> Chairman Weiss: Please.
>> Dr. Calaway: Just a bit of information, we did receive some good news from the county
this week, Don, that we had originally been projecting…as
you might remember our initial thought was our
budget reduction from the county might be somewhere in the ballpark of 4-4½%, and then
some numbers were adjusted to bring us down into
the 1.25% range. And just this week, we heard that that
number is actually less than that…and Bob, if I’m right, it was .05 of a percent, so
the numbers look very good, basically flat. So we’re going
to continue to build a budget around the –1.25 to try to
continue to be conservative because still there are opportunities for some appeals,
but the numbers are looking very good for us and literally just
got that information last day or so. >> Trustee Cook: When is the, I don’t remember
right now, when is the final date for the appeal
process to be completed? >> Dr. Calaway: I don’t know that off the
top of my head. Don, do you know the final date for real
estate appeals? July 21, 2011 Board of Trustees Meeting, Page
15 >> Don Perkins: I don’t, but we will receive
a document from the county in October with (inaudible).
>> Dr. Calaway: It would be somewhere in that ballpark, I believe, right? We’ll actually
have the board approval of the budget, but there are
still some very gentle tweaking that happens as the result of
those… the news continues to get better, as *** Carter mentioned, also good news from
the state, so things are looking positive.
>> Chairman Weiss: Any other discussion? All those in favor, please signify by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? Motion passes.
>> Trustee Drummond: Thank you very much. Moving on to the next recommendation, which
is maybe perhaps more exciting than the previous
ones. An opportunity to really move forward with our
Culinary and Hospitality Academy. Purpose of this motion is to finalize the trustees’
commitment to this project by approving the reallocation of funds
from capital outlay fund to the building project. We just
might suggest to you so you have understanding if this comes up again is as you know we have
several million dollars in pledges. Those pledges
will come in across a period of time. There’s always the rare,
rare chance that some of those pledges may not be completed in a full amount. You also
should know that we’re continuing to fund-raise to make
this even a larger amount of money to give toward this
project. My point is that we will be repaying the building fund back as the pledges come
in, so the $7 million that we are suggesting, based on
discussions of previous years, will be more than that and
then it will go back to that amount as the pledges come in, just so you’re aware of
that. If you study the financials very closely, you will see that
ebb and flow of funds as they’re paid and moving in and out of
that budget. With that being said, it’s a recommendation of the Management Committee
the Board of Trustees accept the recommendation of the
college administration that the Board of Trustees dedicate
July 21, 2011 Board of Trustees Meeting, Page 16
$7 million of the capital outlay fund for construction of the Hospitality and Culinary
Arts Facility. And I would so move, Mr. Chairman.
>> ?: Second. >> Chairman Weiss: All right, we both have
a motion and a second, and I want to personally congratulate the Foundation on an extremely
terrific job doing that especially in difficult economic
times, and I’m very much looking forward to seeing this building that will affect not
only Johnson County, but all of Kansas City, and we will
all be eating much better because of it. (Laughter) Maybe
not any healthier, but it will be very, very tasty.
>> Trustee Cook: Mr. Chair, a question. Is that $7 million then in the $11 million proposed
budget in the capital outlay or will that be adjusted?
>> ?: It’s included in that. >> Dr. Calaway: It’s cash that we have on
hand. >> Trustee Cook: Thanks.
>> Chairman Weiss: Trustee Sharp? >> Trustee Sharp: Thank you, Mr. Chairman.
I don’t know if someone in the room can maybe give
us a time line. I’ve been asked a couple of times, including at the Foundation meeting
last week, about when is it going to break ground? When is
all this going to happen? I know we have hired a consultant,
DLR Group, DLR? >> Dr. Calaway: Architects.
>> Trustee Sharp: But people have asked me about what are the next steps and when are
we going to see a building?
>> Chairman Weiss: OK, Dr. Calaway, perhaps you can address that.
>> Dr. Calaway: Thank you, Mr. Chairman. We have hired DLR and Associates and Olson and
Associates for the engineering and architectural work and that work is moving ahead as we speak.
We July 21, 2011 Board of Trustees Meeting, Page
17 also have our RFP out for construction bids
and I believe those are due back somewhere in a month or
so. Is that correct, Rex and Mitch? We’re moving along, but I know the time’s running
out, I think it was about a four-week spread on that. Once we
identify a general contractor, then we’ll be able to start to
think about groundbreaking and those kinds of things. Our hope was to…even if it’s
a preliminary, just kind of turn some dirt to do something still
this year, but the reality of life is we wouldn’t start any real
moving of dirt or other things until the spring term. Our plan would be to have the building
work happening through the spring and next year
with an opening in the fall of 2013. >> Chairman Weiss: Very good.
>> Trustee Sharp: Thank you. >> Chairman Weiss: Just a reminder, I believe
the Olathe Health Education Center is only a couple
months away from its opening. >> Dr. Calaway: Actually, we should be receiving
the keys on the Olathe Health Education Center in the next week or two and…
>> Rex Hays: Next week (inaudible) we received that letter from (inaudible) so we’re ready
to move in. We have our temporary occupancy permit
right now and we expect to have the permanent (inaudible). So in terms of the interior it’s
pretty much completed, just a few punchlist items left. All the
classroom furniture is installed. By the end of next week, all the office furniture will
be installed and we’re actually…classes – there’s going
to be some practical nursing classes – a couple will start on
August 3. But right now the audiovisual network is being completed. Next week the phones are
being installed as we speak. So part of the interior
is really going well. On exterior, just a few punchlist items.
There’s some landscape items that need to be taken care of now and that will be completed
over the fall. On the west and south sides there’s some
cast stone that we’re reworking, but overall the project is
looking well, like Dr. Calaway says, we’re going to take over possession and we’ll
certainly be ready for classes on August 20.
July 21, 2011 Board of Trustees Meeting, Page 18
>> Dr. Calaway: If any of the trustees would like a follow-up tour? Or, Trustee Musil,
you’ve not had a chance to walk through there, but we
would certainly be more than pleased to get you all in there
as your schedules will allow. Just let us know – just give myself or Terri an email
or phone call, but we’d certainly be pleased to get you through
there as time would allow. >> Chairman Weiss: Very good, thank you.
>> Dr. Calaway: And I’d be remiss if we didn’t recognize Rex for his leadership
and great job in managing the project for us and keeping us
on track and on time and within budgets, so great job to Rex.
Thank you. >> Chairman Weiss: Thank you. And, Trustee
Drummond, I apologize for diversion from your motion here for a few minutes. We have a motion
and a second. Any further discussion? All those in
favor, please signify by saying aye. >> All: Aye.
>> Chairman Weiss: Any opposed? Motion passes. >> Trustee Drummond: Thank you very much,
Mr. Chair. Moving on to the next two motions pertaining to technology. Voice-over Internet
protocol system – this is fully budgeted for in a system
that we’ve been moving toward for quite some time and another step in that direction,
so it’s a recommendation of the Management Committee
that the Board of Trustees accept the recommendation of the college administration to approve the
proposal from CDW Government LLC in an amount not to
exceed $250,000 with the second phase of the voice-over Internet p system. And I would
so move. >> Trustee Sharp: Second.
>> Chairman Weiss: We have a motion and a second. Any discussion? All those in favor,
please signify by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? Motion passes.
July 21, 2011 Board of Trustees Meeting, Page 19
>> Trustee Drummond: Thank you. Next we have some cameras, document cameras that we want
to purchase. It’s the recommendation of the
Management Committee that the Board of Trustees accept the
recommendation of the college administration to approve the low bid of $100,862 from Kansas
City Audio-Visual for the purchase of Wolfvision
document cameras and I would so move. >> Trustee Sharp: Second.
>> Chairman Weiss: We have a motion and a second, and I just have one question: What
exactly is a document camera?
>> Denise Moore: It’s a camera in the classroom that you can put any kind of document on.
It’s not like the old (inaudible).
>> Chairman Weiss: OK. Thank you. Any further discussion?
>> Trustee Drummond: Little different than what we used to teach on.
>> Chairman Weiss: Yes. We have a motion and a second. All those in favor, please signify
by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? Motion passes.
>> Trustee Drummond: Thank you. The next project pertains to restroom renovations in the Carlsen
Center. As you know, that’s a heavily, heavily used building and we want to keep it up to
the standards that we have so it’s the recommendation
of the Management Committee that the Board of Trustees
accept the recommendation of the college administration to approve the low bid of $129,900 from KES
Construction LLC to purchase, plus an additional $12,999 to allow for contingencies for possible
unforeseen costs, for the total expenditures not to exceed $142,890 for the Carlsen Center
restroom renovation, and I would so move.
>> Trustee Sharp: Second. July 21, 2011 Board of Trustees Meeting, Page
20 >> Chairman Weiss: I have a motion and a second.
Any discussion? All those in favor, please signify by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? Motion passes.
Please continue. >> Trustee Drummond: Thank you. The next three
recommendations pertain to work done with BNSF and these are all paid by them through
funds that rotate between them to us. And their welding
shed enclosure, crane yard site work, crane yard fencing, and so it would be the recommendation
of the Management Committee that the Board of Trustees
accept the recommendation of the college administration to – (1) approve the low
bid of $159,703 from KES Construction LLC, plus an additional
$15,970 to allow for contingencies for possible unforeseen costs for a total expenditure not
to exceed $175,673 for the JCCC BNSF welding shelter
enclosure; (2) to approve the low bid of $141,918 from
Mill Valley Excavating LLC, plus an additional $14,191 to allow for contingencies for possible
unforeseen costs, for a total expenditure not to exceed $156,109 for the JCCC BNSF crane
yard site work; (3) to approve the low bid of $54,050
plus an additional $5,405 to allow for contingencies for
possible unforeseen costs for a total expenditure not to exceed $59,455 from the AmeriFence
Corporation for the JCCC BNSF crane yard fencing. And I would so move those points, and take
a breath.
>> Chairman Weiss: All right. Any discussion? >> Dr. Calaway: If I might, Mr. Chairman.
Just a point of information for the board members. I
think most of you know that in our contract with BNSF, each year we collect some funds
that are specifically designated for capital projects
and facility improvements and you’ll note the funding source
for this is that funding mechanism. We serve, depending on what the year is, anywhere from
7,000 to 12,000 students in that BNSF program. Those
aren’t included in our 22,000 credit student head count.
It’s a very large program for us, a very important one for our community as you know.
Those students July 21, 2011 Board of Trustees Meeting, Page
21 who come here for 6-8 weeks are here spending
money in the hotels and restaurants and other things.
They’re great community partners. They also do great work here for our college and are
very supportive of the Foundation. I did want to point out,
though, the funding sources and college funds are public
funds that is coming from that BNSF projects fund.
>> Chairman Weiss: I believe we’re also needing a second.
>> ?: Second. >> Chairman Weiss: Any further discussion?
All those in favor, please signify by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? Motions passed.
>> Trustee Drummond: Thank you. On page 26, athletic team bus charter service to haul
our athletes around for the next academic year. It’s
the recommendation of the Management Committee that the
Board of Trustees accept the recommendation of the college administration to approve the
proposal of $85,220 from Arrow Stagelines, plus an additional
$8,522 to allow for contingencies for possible unforeseen events, for a total expenditure
of $93,742 for athletic team charter bus service. And I would
so move the approval of this recommendation. >> ?: Second.
>> Chairman Weiss: OK. We have both a motion and a second. Any discussion? All those in
favor, please signify by saying aye.
>> All: Aye. >> Chair Weiss: Any opposed? Motion passes.
>> Trustee Drummond: Thank you. The next one, which also happens to be the last one, is
a renewal annual contract for fine paper. It’s the
recommendation of the Management Committee that the Board of
Trustees accept the recommendation of the college administration to approve the renewal
of annual July 21, 2011 Board of Trustees Meeting, Page
22 contracts for fine paper at $100,000 from
Shaughnessy Paper, $50,000 from Xpedx paper for the total of
expenditure not to exceed $150,000. I would so move that, Mr. Chairman.
>> Chairman Weiss: All right, we have a motion. Do we have a second?
>> Trustee Sharp: Second. >> Chairman Weiss: All right. Any further
discussion? All those in favor, please signify by saying
aye. >> All: Aye.
>> Chairman Weiss: Any opposed? Motion passes. >> Trustee Drummond: Thank you. Just like
to point out two more parts of our report. Of course the
capital acquisition improvement – we spend quite a bit of time every month reviewing
those, and Dr. Grove and Rex and the teams just do a great
job on all of those things and we’re moving along well
according to schedule on all of our projects. We’re on budget. And the second piece, I’ll
call your attention to on page 42-45 is our IT structure
plan. It’s moving forward very, very rapidly, very
confidently. Of course Denise Moore has provided excellent, excellent leadership in that area
and I think part of this to call your attention to two
areas – the campus-wide wireless and the voice-over IP. Those
are two projects that are moving along with great speed and we appreciate the good work
that all of our folks do and that would conclude my report.
>> Chairman Weiss: All right, thank you. Trustee Sharp, do we have a learning quality report
this evening?
>> Trustee Sharp: No, we didn’t meet this month.
>> Chairman Weiss: Thank you. Trustee Dr. Cook, Human Resources, please.
>> Trustee Cook: Thanks, Mr. Chairman. We did meet on June 28 and discussed three major
items. One was the RFP for housekeeping. We received
an update regarding where we are in that process. Discussed a number of items, I think the main
item was the quality of the companies that had submitted
July 21, 2011 Board of Trustees Meeting, Page 23
proposals. We also discussed some options that we might consider if we do go to this
service and when if we go to this service. Those options are
lined out to you – doing it at the Olathe Health Center
Education only, night only, by building, outsource all or keeping it outsourced at JCCC salary
and benefit level. And I think the staff is continuing
to pursue those particular areas as well as will be
conducting meetings with our current staff with that whole process. The Management Committee,
I believe, has discussed it or will discuss
it. I think each of the committees of the board will discuss it as
we followed up from our board meeting last month. There are very serious issues to consider.
I think staff is taking those into account and we’ll
continue with that process of making an evaluation of where
we are with that process. Unless Dr. Korb or Dr. Calaway have additional comments or
nobody here in the Human Resource Committee, we’ll go to
the other items unless you have something you want to say.
>> Dr. Calaway: The only thing I might share, Mr. Chairman, if you like, I had planned to
do a little update in our old business on where we go
next. >> Chairman Weiss: If you want to do it now,
that’s fine. >> Dr. Calaway: I could be very brief and
do it now. As we were asked to do last month, we’ve been
doing presentations at each of the board committee meetings. We’re planning to do a town hall
meeting with our housekeeping staff. Part of the agenda
for that meeting will be a conversation related to what
might an internal RFP response look like. In fact, there’s some efforts or things
we could do to take a look at how we do what we’re doing and save
some money for the college and maybe get ourselves to a
place where staffing levels are consistent with some of the external proposals are, with
what kind of savings or benefits might bring for us also
to consider. As we know the RFP responses we’ve received –
the best savings that we’ve seen so far in our RFP process was $2.7 million. The lowest
bid about saved us that kind of money. The most expensive
bid saved us $2 million. But what we want to do is, making
sure that we do our due diligence, is meet with those staff members and have some good
conversation around…OK, what is it that we want to do
internally to put something on the table that would allow us
July 21, 2011 Board of Trustees Meeting, Page 24
to look at some savings and ways that we could not only do a better job of scheduling and
maybe expanding some of the service here and the
like. Help us get something that would provide some savings
and maintain the work internally. So, we think that would be appropriate to
do that kind of work with our staff as well and so we’ll be
meeting, I think August 2, we’ve arranged for a town hall meeting with them where we’ll
have some of that conversation. So we can use our staff
to help kind of inform us and work with us towards what that
might look like, and ways we might collaborately find a good solution that might cause us to
save some of the dollars we want to, but by doing it
within the existing staff. So we want to put that together and
then our plan would be by next month have some kind of recommendation or proposal for
you. We know we have really good talented people,
but we certainly have some cost issues here, too. There’s a
big difference between where we are today and the $2.7 million we would save. So we
think that there’s some good bright people who can help us think
through that. You’ve heard some of them speak at the
podium, too. So we’re going to give their group the opportunity to work with us and
find some solutions and see what we can bring forward to you,
what our internal proposal, if you will, might look like and
then also explore what the external numbers look like. But, as we’ve all heard, $2.7
million is a lot of savings, but quite frankly, we’ve all had
the discussions publicly and privately about – do we want to do
it on the back of one employee group. You’ve heard those discussions in our committee meetings
and we’ll continue to do that due diligence
and hopefully have a recommendation for next month.
>> Chairman Weiss: Thank you. Any further discussion on this?
>> Dr. Calaway: The only other thing I might share is that there was a comment last month
with the recommendation or suggestion that the reason
that Blue Valley schools had moved away from outsourcing situation was that there had been
some theft by the outsourcing company. I did follow up at
the board’s recommendation with Al Hanna and I also had a conversation with Tom Trigg
and that information is not accurate. In fact, what
they shared with us is that there hadn’t been any instances of
July 21, 2011 Board of Trustees Meeting, Page 25
theft by the outsourcing company or their employees. Matter of fact, they did have a
situation where they had terminated some employees years ago,
who were internal employees of the district, who were
running a small business inside during district time and also using district equipment. So
the information we heard reported last month wasn’t accurate,
but I wanted to make sure that we brought that back to
you as well. There are a lot of opportunities, and we have a lot of smart people who are
can try to help us find a good solution internally, too, and
we’ll bring that information back to you at the next meeting.
>> Chairman Weiss: All right. Would you be expecting the board to take action on that
next month or would this take the form of perhaps a first
reading for our consideration? Again, knowing the board’s
desire to take a slow and deliberate approach to this.
>> Dr. Calaway: Our expectation would be that we would bring forward a recommendation to
make a decision on. The reality of life is if we
stay inside, it’d just be a matter of us working together, find the
solutions to get us to the savings that we can find internally with the mechanism we
have in place today. We think that there’s some savings we can
find. We found some already, quite frankly, by nonfilling
vacant positions. There’s probably some other savings there we can find, by scheduling
and those kinds of things. If the decision would be to go
with an outsourced opportunity, then there would be some
phasing in of that because it would take at least a month or so just to work with the
company and identify what the process will be and for
them to be doing interviews and those kinds of things. So I
think they gave us, Rex, about a two-month time frame from the time if we would decide
to go out, about a two-month time frame from that period
before... >> Rex Hays: Right.
>> Dr. Calaway: Right. So for staff, if in fact we decide to stay in, it’s just a matter
of us dealing then with the internal changes that we would
have to deal with. If we would go to an outsourced operation, then it would probably be some
type of about a two-month window that we would be working
with staff as we would kind of phase through that. So I know that there’s been some question
about will July 21, 2011 Board of Trustees Meeting, Page
26 we find out on Friday that we don’t have
a job, and the answer would be no, there would be at least a
two-month window probably – six weeks to probably two months time window for us as
we go there. But at this stage we want to make sure that
we do all the due diligence with the group inside, too. That
would be the plan for the agenda of meeting of the town hall.
>> Chairman Weiss: Thank you. >> Trustee Rayl: Mr. Chairman, if I may, I
just wanted to briefly mention, you know we’re looking
at a current expenditure of somewhere in the neighborhood of $4.7 million a year for our
custodial services, and then we’re looking at a potential
savings of between $2 and $2.6 million and that’s a lot of
money. But we’ve heard, what we’ve been told at the podium for the past few meetings,
and I think the college is giving an opportunity to its internal
folks to step up to the plate and we’re really challenging
them to come forward with some creative solutions and hopefully everyone will make the most
of that opportunity and really come forward and step
up to the plate and put some things on the table that could
potentially make enough of a difference for us to consider whether we are willing to sacrifice
our internal staff to save that $2.6 million.
The challenge is out there and I hope that we’ll get a good
response and something that we can really put on the table and consider.
>> Chairman Weiss: Very good. Other comments? >> Trustee Cook: The second item we discussed
in committee was the nondiscrimination statement. We’ve had discussion on that for some time.
It stems from the request to deal with a more specific or
gender identity, genetic information, gender expression issue, and the committee like I
say has been discussing that and have brought to you what
we think is a first read. I will not read in detail what those
nondiscrimination changes are, but they really, I would highlight that second paragraph, where
we discuss gender identity, genetic information.
Dr. Korb and staff have really researched a number of
universities/institutions that have similar kinds of expressions about this issue and
we feel that we’re ready to present it to you for our first read.
Our plan would be that we would come back in August for a
second read for adoption. The committee will review again at our August meeting any changes
that have been made since, but we bring it to you for
a first read. The second policy that we’ve been spending
some time on is a criminal background check policy and procedure – policy 415.03 – and
we also submit that to you for a first read. The discussion
that we continue to discuss and try to refine is criminal
offense. I will defer to Melody about that topic and Dr. Korb, but I think we’re continuing
to refine what that means and how it applies. We would encourage
you to study both of those, presenting them tonight
for a first read. Dr. Korb and Melody, any comment about the criminal offense piece?
>> Dr. Korb: It was just an area that we felt like we needed to think about a little bit
more. We need to define it. We need to revise that a little
bit, both Mark Ferguson and Melody, when we went through
that, said that’s probably something we need to take a little bit closer look at.
So we have not had an opportunity to come up with the reworded language,
but this policy will go back to the Human Resources Committee, after we’ve had a chance
to look at it again, further define that and then it would
come back to you for actual recommendation. >> Trustee Cook: We do have a meeting August
3, I believe it is. That Monday? And we’ll review
that and bring back the changes. We did go into executive session to discuss some personnel
issues and that was our meeting on June 28.
>> Chairman Weiss: Trustee Musil? >> Trustee Musil: May I go back to the criminal
background check? Am I understanding that there
is no policy now for any type of criminal background checks of any kind and that this
is intended to apply to then all perspective employees? Would
it be applied to existing employees upon any type of
rehire date? >> Dr. Korb: Yes, we currently are doing criminal
background checks on certain employees…child care, financial – you know the ones that
have been required. This policy would say that we are going to
do criminal background checks on all employees and it does apply to individuals who are moving
from July 21, 2011 Board of Trustees Meeting, Page
28 one position to another within the college,
but it would not mean that we would go and do background
checks on all existing employees in their current positions. But if they transition
to a different position, then…
>> Trustee Musil: And then I assume there is a policy somewhere, and maybe it’s in
here, that says if we turn up something, the next step is
x or y or z. >> Dr. Korb: Yes. We have procedures that
go behind all of our policies and so that’s laid out in the
procedures. We have adjudication guidelines and the whole thing that says what happens
at each step in that process.
>> Trustee Musil: This may be something for the committee, but is there a concern that
people will not seek to change positions if there’s
something in their background from 25 years ago in college,
because it would then be disclosed and they’re going to have to go through this other process?
I don’t know what other community colleges are doing,
but a background check on everybody could have some
deterrent effect for some folks. >> Dr. Korb: Right. It could, but the way
the adjudication guidelines are right now, if it’s been
longer than seven years and it was something that happened back in college, it probably
would not show up as a fail on a background check. (Laughter)
>> Trustee Musil: But seven years out of college. >> Chairman Weiss: Does this apply to a college
attorney and I see somebody sweating over there.
Judy, the policy of doing the background checks on employees that are transitioning to a new
role – is that intended as a catch-up measure or will
that be the case for the policy once this is adopted from then
forward? That if I come to be employed at the college and then two or three years later,
I get a promotion to something else, a second background
check will be done? >> Dr. Korb: We hadn’t talked about that.
If we had already done one on you, if we would do a
second one, because the policy also does have in there – that’s where this criminal
offense thing comes July 21, 2011 Board of Trustees Meeting, Page
29 in – that if there’s something that occurs
while you are employed, you would be required to report that to
us. So if we had done one when you very first came, you should have reported something to
us if something had happened in that three years
prior to another promotion. But I’m not sure that the
procedures right now address if we’re going to continue to do them on you every time you
get promoted, or if one is it and we expect you to self-report.
So we may need to address that in the procedures. Right
now we are doing them if individuals move from a position into a position that would
require it, so if I move into a position where I’m handling
financial kinds of things, we’re already doing that, but this
would cover really a promotion into any other job.
>> Chairman Weiss: I thank you. Do we have any further discussion? Trustee Rayl?
>> Trustee Rayl: Thank you, Mr. Chairman. I’d just like to throw in there – is it
fair to say that the implementation procedure that sits behind
this policy is somewhat a work in progress? There’s the
opportunity to make revisions and tweaks to that procedure as questions like this arise,
that we may have to address that we hadn’t really considered,
having never had a policy like this before. There are a lot of
uncertainties about things that we hadn’t really considered. Clearly that operating
procedure that sits behind the policy is something that would
be subject to review and revision if necessary. >> Dr. Korb: Absolutely.
>> Chairman Weiss: And we will be by no means the first community college to implement such
a policy.
>> Trustee Cook: Mr. Chair, one final comment. We take seriously the very first line in the
policy. It is the college’s intent to provide a safe
educational and working environment for its students and its
employees. And as these individual issues come up, that’s I think the foundation from
which I operate. If we’re going to provide a safe environment
for employees and students, then let’s provide a safe
environment for students and employees. And some of these criminal background check and
the selfJuly 21, 2011 Board of Trustees Meeting, Page 30
reporting might be difficult for some, but I believe if we’re going to be consistent
with our intent, then let’s be consistent with our intent. That
concludes my report. >> Chairman Weiss: Thank you, sir. Trustee
Rayl? >> Trustee Rayl: I think Trustee Sharp had
a comment to make. >> Trustee Sharp: One real quick question.
Actually, it is a comment from my time on the Human
Resources Committee. As we start to look at another Hay study, I would just encourage
the committee to look at total compensation and not salary,
especially with the cost of health care, we don’t know
where it’s going with federal health reform. Benefits are such an important part of the
total compensation package and that wasn’t included
in the last Hay study – it was just salary. So I think if
we’re going to look at apples to apples salary, everything needs to be included. I
would just encourage you to look at that.
>> Dr. Korb: We are doing that. >> Chairman Weiss: All right, thank you, Trustee
Cook. All right, I believe we’re ready to move on
to the president’s recommendation for action. We’ll begin with the treasurer’s report
and Trustee Dr. Drummond.
>> Trustee Drummond: Thank you very much, Mr. Chair. I would direct you to Tab 5 and
pages 55 through 65, you see the treasurer’s report.
It covers the fiscal year through the end of May. I’ll just point
out a couple things very quickly and try to field any questions you might have. The college
made about $500,000 in debt payments this past month.
We received over $28 million from the county in taxes.
That’ll show up on next month’s report. You notice on page 58 and 59, the auxiliary
fund, revenues are about $12.6 million throughout the year. You’ll
notice if you study it, that there are increased revenues
over a year ago in several different areas that we’ve made some strong changes in.
I will certainly be watching next month’s report to see how
we’ve done for the fiscal year 2011. On page 41, the cash
balances of various funds show an unencumbered balance of over $73 million and, as you’ve
already July 21, 2011 Board of Trustees Meeting, Page
31 heard tonight, we’ve received excellent
ratings from Standard and Poor’s and we attribute that to the
leadership of this board and administration, but also as much as anything to Bob Prater,
Don Perkins and Joe Sopcich, in terms of the work that they
do each and every day to make sure that everything’s working right and helping us to keep everything
in the shape we want it to be in. So they’ve done a lot
of work this year. The information I’ve received is that Standard and Poor’s was
even more copious in their study of our finances and reviewing
all of our reports as they have been in the past, so I think for us
to fly through that with great colors is again attribution to all the people at Johnson County
Community College. With all that being said, I would
suggest to you that our finances are in very good standing and
with that it’s my recommendation that the college administration that the board of trustees
approve the treasurer’s report for May 2011 subject
to audit. I would so move that. >> Trustee Sharp: Second.
>> Chairman Weiss: We have a motion and a second. Any further discussion? All those
in favor, please signify by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? Motion passes.
That moves us to the monthly report to the board. Dr. Calaway.
>> Dr. Calaway: Thank you, Mr. President. Included under Tab 6 is my monthly report
to the board and I know you’ve had quite a bit of time
to read through that and so I won’t repeat very many things.
But I’d just like to point out that five of our recent graduates from our graphic design
program won silver ADDY awards in the student category
at the American Advertising Federation national competition. The five students were Brian
Sedey and Josh Wilkinson who won for poster campaign, and
then Brian won again along with Josh Wilkinson, Kate Munchof, Casey Rudolph and Rob Mitchell
for a mixed media campaign. We congratulate them.
Their meeting was held in San Diego and I know they
enjoyed that meeting and we appreciate all their good work. Also, I’d just like to
recognize Julie Haas July 21, 2011 Board of Trustees Meeting, Page
32 and her team who are working on an online
free college day for students who consider online courses. In
the last couple years, we’ve done a free college day and we’ve had thousands literally
of community members who come in and take a 45-minute section
of class for free, just to kind of get a sense of what
our college is about and what happens in some of our various courses. Julie is working now
on an online segment of that and we congratulate her and
her team. I know Bruce Hartman is in the audience and will
have the opportunity to be recognized when we consider the naming opportunity for the
sculpture garden at the museum, but I don’t want to
miss this opportunity since Bruce is here to recognize him for
his really outstanding work. You know we have some really wonderful things that happen in
our museum and if you saw the front page of the
Sunday art section this weekend, we saw the recognition of
the Villareal show that Bruce’s just been working on for a number months literally,
and he just does a great job for us. Also, we were highlighted
in 435 South magazine for the museum and Villareal show
that uses a backdrop for some fashion photography, and congratulations to Bruce. Every time I
turn on my computer, I get an email or see an email
from someone who’s thanked Bruce for a tour or been
through the museum and seen all the wonderful artwork on the campus. Bruce, you’re such
a gem and a gift to all of us. We thank you for all the
work you do and I want to recognize you publically and thank
you for your hard work around this naming opportunity as well and what you do for our
collection and you represent our college so very, very well.
Thank you very much. That would conclude my report,
Mr. Chairman, unless there was any questions the board members might have.
>> Chairman Weiss: Any questions? I don’t believe we have any other old business. We’ve
already discussed the housekeeping RFP. This moves
us to new business and, Dr. Calaway, organizational items.
>> Dr. Calaway: Thank you, Mr. Chairman. Under Tab 7 we have our recommendation for board
meeting dates for this coming academic year 2011-2012 and you’ll see that in your packet
on page 67. As you know, we try to set our meetings as
well in advance as we can and we have those dates
July 21, 2011 Board of Trustees Meeting, Page 33
designated there on that item in your board packet. It’s the recommendation of the college
administration that the board of trustees approve your 2011-2012 meeting dates as listed
on page 67 of your board packet.
>> Trustee Sharp: So moved. >> Trustee Cook: Second.
>> Chairman Weiss: Thank you. Any discussion? All those in favor, please signify by saying
aye. >> All: Aye.
>> Chairman Weiss: Any opposed? Motion passes. >> Dr. Calaway: Thank you, Mr. Chairman and
members of the board. Under Tab 8 we have a
report from our naming committee. As you know the board has a process and procedure for
the college to receive an occasional opportunity to name
facilities and places and spots throughout the campus and
we have a committee process that handles all that and I would turn the report over to Joe
Sopcich, and I think Joe will be sharing some opportunities
there. >> Joe Sopcich: Thank you, Dr. Calaway. It’s
my pleasure to report on the Facilities Naming Committee meeting that occurred on July 7.
During this meeting the committee considered a naming
opportunity that was presented to us from Marty and Tony Oppenheimer. The Oppenheimers
committed $100,000 to help fund the sculpture garden
that is in front of the Nerman Museum. That is that lawn
expanse that stretches out toward the intersection. In recognition of their generosity, this space
would be named the Oppenheimer Sculpture Park. I’d
like to provide a little bit of background for those of you
who are new on the board or who may not have been around when this all started. The Oppenheimers
began donating sculptures to the college in early 1990s. Over those 20 years they’ve
acquired numerous works and I’m going to read a variety of
names to you: Magadalena Abakanowicz, Stephen Balkenhol,
Jonathan Borofsky, Louise Bourgeois, Barry Flanagan, Do Ho Suh, Judith Shea and my favorite
Huma Bhabha. (Laughter)
July 21, 2011 Board of Trustees Meeting, Page 34
It’s always good to have Bruce in the audience because you know you can get a laugh when
nobody else does. The amazing thing about these sculptures
is that if you can walk down the streets of any major
city in the United States and the world, you could very easily run into one of these sculptures
created by these individuals. Over this period of time
the Oppenheimers have contributed nearly $2.5 million for art
on our campus. Recently the Oppenheimer collection, that includes works of art as well besides
sculptures, was valued at $6 million. I feel confident in saying that there are very few,
if any, community colleges in the country that have an art collection
of that stature and art patrons like the Oppenheimers. Marty and Tony are highly recognized throughout
this community. They support numerous organizations including the Nelson-Atkins
Museum of Art, University of Kansas Medical Center,
Children’s Mercy Hospital, Kansas City Hospice and the new Kaufmann Performing Arts Center.
I was not going to recognize Bruce, but since Dr.
Calaway has, certainly a lot of the credit for this wonderful
opportunity for our campus comes from Bruce Hartman and his hard work that he puts forth
here with the Oppenheimers. And lastly and most importantly,
the Oppenheimers made it clear to Bruce, and Bruce informed me about this, that they wanted
to thank you all – the trustees of this college – for
cooperating and letting them make major investments like this on our campus. This could not have
gotten accomplished without the support of the trustees and so a special thanks go to
all of you as well and that’s from Marty and Tony. Should I
go ahead and read the recommendation? >> Chairman Weiss: Please.
>> Joe Sopcich: So the Facilities Naming Committee recommends that the board of trustees accept
the recommendation of the college administration to name the front lawn of the Nerman Museum
of Contemporary Art the Oppenheimer Sculpture
Park. >> Chairman Weiss: And I will entertain a
motion and a second for that. >> ?: So moved.
>> Trustee Sharp: Second. July 21, 2011 Board of Trustees Meeting, Page
35 >> Chair Weiss: All right. Any discussion?
Please convey the board’s thanks to the Oppenheimers
who continue to be a terrific friend to the colleges.
>> Trustee Cook: Mr. Chair, I have a question. >> Chairman Weiss: Yes.
>> Trustee Cook: Thank you. Is there a time line of how that will develop and be completed
throughout the whole piece of land? That’s a big piece of land.
>> Joe Sopcich: The Sculpture Park itself? >> Trustee Cook: Yes.
>> Joe Sopcich: It is a big expanse and I’m sure that in Bruce’s mind he has an idea
of how he wants to see that thing evolve. So I don’t know
how specific you can get with that. Now do you want to get to
the podium? We try to avoid having Bruce take the podium, but it seems impossible. (Laughter)
>> Trustee Cook: Three minute commercial. Three minute.
>> Bruce Hartman: Joe asked me why aren’t you doing this, and I said I have a suspicion
that Terry asked him to do it for expediency. We’ve
given a lot of thought to this over the many years the museum
was under design and development, and we’ve identified different locations adjacent to
the museum that we thought would be ideal for sculptural works,
including consideration of the scale of those pieces.
From the very earliest design meetings, we also involved Kyu Sung Woo, the architect
for the building, in those meetings. And of course it was Kyu
Sung Woo that in of one of those meetings suggested we’re
going to have to finish this cantilever of the museum in some fashion. Why not look to
an artist, and that is what eventually led us to Leo Villareal.
And so we’re thinking about the scale of pieces, obviously the
cost of works, looking at both established artists and emerging artists, and I will share
with you that recently we did pull a piece into the museum,
the Louise Bourgeois, because it has appreciated so
enormously in value over the years and particularly with her death this past year. But of course
this is par for the course with collecting art and
we’ve been very fortunate to have the Oppenheimers’ support
July 21, 2011 Board of Trustees Meeting, Page 36
and Tony in particular. He was here on campus Tuesday and he asked me to very much convey
to you. He said, “You know the reason we’ve stayed
with the college for almost 20 years is because we’ve
never felt anything other than support from the trustees, from the administration.”
And he said, “I’ve been giving away money all my life, I think
that’s an enviable position to be in.” And he said,
“Sometimes you get involved with organizations and there become conflicts and we’ve never
experienced that at the college. It’s been the relationship we’ve ever experienced
as donors.” So we’re going to be looking at a variety of artists
certainly. We might even relocate one of the sculptures on
campus potentially over there, but it will evolve. And they’re also very much interested
in continuing to pursue paintings, photography, other works
for the campus as well. >> Chairman Weiss: I would like to say that
I don’t think that the board is responsible as much for
the ongoing relationship with the Oppenheimers as much as Bruce has been with not only you
but also the Foundation. So again thanks to the wonderful
work that you’ve continued to do over many many
years. Any further discussion? All those in favor, please signify by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? Motion passes.
This brings us to the reports from the board liaisons and I don’t think we have this
month a report for the Kansas Association of Community College
Trustees. Our former Trustee Lynn Mitchelson has traditioned off of that liaison and I
am anxious to have our new trustees involved with that,
and I believe the same thing is true for the Johnson County
Research Triangle. So again, I look forward to having the reports for that beginning next
month and that moves to the Foundation and Trustee Sharp.
>> Trustee Sharp: Thank you, Mr. Chairman. The Foundation has new officers on the executive
board. We met last Tuesday. The new officers for this fiscal year will be Steve Wilkinson,
who is transitioning on as the president for the
next two years; Stewart Stine will be the vice president; Julie
Quirin will remain as treasurer; Terry Calaway, Dr. Calaway, is secretary; Sandy Price will
stay on the July 21, 2011 Board of Trustees Meeting, Page
37 executive board as past president; and Susan
Shen will be the cultural arts liaison. We have three new
members at large: Mary Birch, Steve Carman and Henry Sandate, and then Tom VanDyke, he
was currently on the board anyway, but he’s
going to be a member at large. Speaking of the Nerman, Beyond
Bounds Brilliant will be on Saturday, October 22. They have that every two years and for
those of you who went two years ago, it was really cool.
It was a red theme and everybody wore red dresses and ties
and all of the art was red, so it was very cool. This year with the brilliant theme,
they’re going with yellow, so it will be a very bright and cheery
time. You can start your shopping for a yellow dress now.
>> Trustee Musil: Got one. >> Trustee Sharp: Good! (Laughter.)
>> Chairman Weiss: I’ve seen it, too. >> Trustee Sharp: I don’t want to know.
Really. Dr. Mary David-Cohen is going to be the…
Davidson-Cohen (my notes are wrong here)… Mary Davidson-Cohen and Dr. David and Dana
Creed have agreed to be the hosts for year’s event.
So far, I just got an update tonight from the notes that were
given to me earlier, 143 artists as of this afternoon have agreed to participate this
year. Each artist will receive a range of mediums – not receive
a range of mediums, will create their art in a range of mediums
– including the color yellow. We expect the results to be brilliant. Those interested
in sponsoring the event or serving on the host committee can
contact the Foundation office. Sponsorship opportunities
range from $500 to $5,000. Tickets to attend are $50 on the Foundation website or by calling
469-3835. The event does include a live and silent auction,
gourmet buffet and entertainment. I just might say, even
if you’re not in the market to buy something, it’s really awesome to walk around and check
out all the art. You’d be surprised at how affordable
a lot of it is, so don’t let the thought of an art sale be
intimidating. It’s just a really neat event. So again, Saturday, October 22, and we’ll
look forward to seeing a lot of you there.
>> Chairman Weiss: Thank you very much. Collegial Steering, Trustee Rayl.
July 21, 2011 Board of Trustees Meeting, Page 38
>> Trustee Rayl: Yes, thank you, Mr. Chairman. Collegial Steering did not meet today so that
will conclude my report.
>> Chairman Weiss: Thank you. (Laughter) Faculty Association and Mr. Anderson, do you have
a report for us this evening?
>> Jeff Anderson: Good evening. I’m happy to see Trustee Musil here tonight and I want
to publicly thank you for running for this position here.
I know it’s a great commitment to the college and a great
commitment of time to serve on this board. I want to thank you publicly and I think you’ll
do a great job here and happy to have you on board. Having
said that, I’d like to think that the faculty association
played a significant role in your election, but again at the same time we’re very happy
to have you on board and we look forward to working with
you in the coming year, so thank you. The next thing I have is not quite as pleasant.
A group of faculty in the past week have shared some
very serious issues with me here and the issues were of a nature where I felt no other choice
but to file an EthicsPoint report on these issues. Never
thought I’d travel this road, but it’s happened. I filed the
report yesterday. When you see the names, you may or may not be surprised, when you
get to that point there. I know these EthicsPoint reports are
reviewed in a very serious manner, but in this case I’m asking
for a view in a very serious way and a very exhaustive way because the nature of the complaint
is that serious. And so I’m just mentioning this
tonight to ask for that consideration as we go forward with this
investigation here, or the review that will come from that. If you have any questions
for me or you want to speak to me privately about this, I’d
be happy to answer any phone calls, any conversations to provide
the information or whatever. That’s all I have for tonight.
>> Chairman Weiss: Any questions? Comments? Mr. Anderson, I’d like to give you the same
speech that I give every time that I give an Audit Committee report and that is that
the board takes very seriously each and every EthicsPoint submission
and in this case it will be no different than any of the
July 21, 2011 Board of Trustees Meeting, Page 39
others. We will consider it very seriously and take whatever action the board feels is
appropriate. So thank you.
>> Mr. Anderson: Thank you. >> Chairman Weiss: All right. That brings
us to Dr. Kovak and the report on Achieving the Dream.
>> Dr. Kovak: Good evening, all, and thank you for the opportunity to speak to you today.
It has been a very busy summer for those of involved
with Achieving the Dream. We celebrated our two-year
anniversary with the national initiatives this past month and in fact as a subscribing
institution that reflects the extent of our commitment to the
national program. Signed up for two years and in a sense we
are graduating from our time with Achieving the Dream as a national initiative. I’m
very happy to report, however, that the core team and folks
on campus decided to continue this work, using the
expertise that we have cultivated over the last few years, albeit under a different name
and that name moving forward will be Dream Johnson County.
That similarity of name is not an accident, we intend to
use the same kind of frame work that we have been using as an Achieving the Dream school.
The focus on data and planning as an evaluation tool.
Team approach to realizing innovation and pedagogy and
support services. So as we retire into alumni status with Achieving the Dream, we are excited
about how this work with Dream Johnson County is going
to afford us the opportunity to expand our reach, help us
scale up successful activities, and continue this journey of transforming student experience
in the developmental sequence here at the college.
In fact, the core team of Dream Johnson County is going to
be meeting next Monday to deliberate on 11 sketches for new activities that the college
might consider for this fall semester and beyond. These range
from supplemental instruction, building partnerships with
K through 12 partners, fellowships for intensive training opportunities, and we’re planning
to consider these 11 sketches in light of our robust set
of criteria designed to ensure our activities are going to be
aligned with the strategic priorities of the college and that they facilitate the most
compelling improvements to the student experience possible.
July 21, 2011 Board of Trustees Meeting, Page 40
We do continue to hear success stories from those initiatives that we launched last fall,
the beginning of the 2010-11 academic year, including the
successful completion of the first-ever Eastern Kansas Math
Education Summit, which was here on campus just last week. This was a one-of-a-kind event.
It brought over 100 math educators and advocates from
our region together for critical and reflective dialogues
about how we can work together to improve student success in math in our schools. And
lessons learned there are definitely going to inform our future
work with K through 12 partners, as well as representatives from business and industry.
So we continue to be very excited about this work and how
it’s really transforming the experience of so many lives here at JCCC. We look forward
to launching these new activities under this new banner
of Dream Johnson County, and during my next visit, certainly
look forward to telling you about what new activities we’ve chosen and some early successes
from this fall launch. And of course we certainly continue
to appreciate your great support. And I’d be happy to
stay for any questions you may have. >> Chairman Weiss: Trustee Sharp.
>> Trustee Sharp: Thank you, Mr. Chairman. I just want to say great job. I’m looking
forward to seeing our long-term results, our long-term
retention and graduation numbers out of these students. I
can’t call them kids, they’re students, but I think that we’re giving them an opportunity
that a lot of people haven’t given them and it’s a unique
thing we’re doing for these students, and I hope that our
long-term results show success for them. I just want to thank you for your work in that
area. >> Dr. Kovak: Thank you for I’d say the
support of the folks around the table, too. We’ve started to
see some great things in terms of how this focus on students’ success and development
issues becoming woven into the fabric of the institution is
going to be part of the (?) performance agreement that I’ve
been working on with Dr. Grove and it’s popping up all over campus, so it’s really
gaining momentum around the college.
>> Chairman Weiss: Thank you. Dr. Cook. July 21, 2011 Board of Trustees Meeting, Page
41 >> Trustee Cook: Thank you, Mr. Chairman.
Dr. Kovak, on the national level, do you have any
comment about how many colleges go into the alumni category and how will our new program
compare with what’s going on a national level with
the top achievers? >> Dr. Kovak: The resources we realized through
our affiliation with the national initiative are
accessed to coaches or consultants in a sense. We get invitations to the national Achieving
the Dream summit if you will, and we have access to
a few data tools. Those are all things we’re hoping to replicate
in a sense through this Dream Johnson County initiative. We certainly plan on bringing
in outside expertise for that objective perspective where
appropriate. Our data tools on campus, we’re blessed with
a pretty rich institutional research function on campus, and so hoping to be able to take
advantage of those to help us do the data building and
evaluation piece. As far as the summit goes, as an alumni we
can continue taking advantage of those opportunities as well as others that may be more specific
to some of the new activities we’re launching. So
what Dream Johnson County looks like at JCCC is going to be
very similar to what Achieving the Dream might look like at any other college that’s participating.
As far as how many colleges have gone into alumni
status, we are just getting to that place where
subscribing institutions and some of the first colleges to sign up are getting to that place.
We’re certainly seeing some and as people move out of the
cycle I think that number’s going to be growing. As an
alumni, I think everybody retains this commitment to realizing and enhancing students success.
>> Trustee Cook: Well having had the opportunity to listen to you and work with you a little
bit, very little, I’ve appreciated your passion
and commitment to excellence and I know it will be the best it
can be, so thank you very much. >> Dr. Kovak: Thank you.
>> Chairman Weiss: Dr. Calaway. >> Dr. Calaway: If I may just say too, I think
Jason provided most of the answer to your question,
but eventually each of the colleges move into alumni status. It just depends on where you
came in and July 21, 2011 Board of Trustees Meeting, Page
42 what status you came in under, so some of
the original Achieve the Dream members actually came in for
a five year cycle, others came in for two-year cycles. And through the initial first five
years there were some that came in every year. So we’re moving
because we were a subscribing institution. We’re
moving in along with several of those that started in those first years. Eventually you’ll
see all of the participating schools move to alumni status.
We happen to be moving there because of our completing
our subscription process. But the key is how do you move to scale and how do you continue
all the work. As Trustee Sharp was asking, the big
issue for us is how do we do all this in the very long-term
longitudinal way and how do we collect the data so we can see what the benefits are and
what changes and how are we moving the needle. We’re
very excited about the work that’s happening in the math area
and the reading, English, writing area…counseling – we’re still doing some tweaking with
that and some things that we think that we can still
get done. We’re excited about continuing on. The key for us
is rather than just taking the funding that we’ve put into Achieving the Dream and moving
into something else, we’re continuing it on and
Dr. Kovak will be leading us through a discussion on
Monday where we look at how we might allocate some of those dollars that previously have
been used for our subscription and put that into continuing
to perpetuate and expand the programs and take them to
scale. We’re really excited about that and – Jason, remind me, we do have 11 proposals…
>> Dr. Kovak: Eleven proposals. >> Dr. Calaway: …that are on the table now
that were submitted by our faculty and so we’ll be
going through an assessment process with the core team. Dr. Rhinehart has certainly done
a great job of helping lead that effort as well and the core
team has done some really good things. We’re excited where
it takes us and continuing on with the effort. We’re just investing the money in ourselves
rather than in the subscription process. It’s been that
kind of a game changer for us and the Learning Quality
Committee has had an awful lot of presentations and work on that and will continue that this
year, but July 21, 2011 Board of Trustees Meeting, Page
43 the opportunities are really exciting. Great
work to the academic team, Dr. Rhinehart, Dr. Kovak and all
the folks involved. >> Chairman Weiss: Thank you.
>> Dr. Kovak: Thank you. >> Chairman Weiss: We’re now at the second
petitions and communications section. The board
agenda for this evening – the petitions and communications section of the board agenda
is a time for members of the community to provide comments
to the board. Comments are limited to five minutes
unless a significant number of people plan to speak. In that instance the Chair may limit
a person’s comments to less than five minutes. Presenters
may choose to speak at either the first or second petitions
and communications section, but not both, and prior to beginning comments, we ask you
state your name, address, city and state. Do we have
anyone at this time that would like to address the board?
Seeing no, we will close the petitions and communications section and move to the consent
agenda. The consent agenda is a portion of the agenda
for the board to consider in one motion the number of
motions that are of routine nature and I would like to remind the board that as a result
of a motion passed mainly after our executive session,
one termination has been removed from the consent agenda.
Do we have any other motions at this time that anyone would like to remove or consider
separately? >> Dr. Calaway: Mr. Chairman, if I might,
on page 96 of your report under the consent agenda, the
personnel report, you see listed about three-quarters of the way down the page, that Jim Schwab
was being appointed as our head women’s golf
coach and actually we’d like to correct that. He will be our
head women’s soccer coach and the salary and the time frame is the same, but changing
what the responsibility would be.
>> Chairman Weiss: All right, do we have anything else? All right, at this time I will entertain
a motion to approve the consent agenda.
>> Trustee Cook: So moved. July 21, 2011 Board of Trustees Meeting, Page
44 >> Chairman Weiss: OK we have a motion. Do
we have a second? >> Trustee Rayl: Second.
>> Chairman Weiss: All right, any further discussion? All those in favor, please signify
by saying aye.
>> All: Aye. >> Chairman Weiss: Any opposed? Motions pass.
I believe that takes us to the end. We moved our
executive session to the beginning of the meeting rather than the end and so unless
anybody has any other business to bring before the board we
are adjourned. Thank you.