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Doug Thomas: Hi. My nameís Doug and Iím gonna show you how to make better
PowerPoint presentations. Doug Thomas: Iím excited for a couple different
reasons today. One, I get to talk about something I love: presenting. Uh.. Youíre
not too excited about presenting? Maybe a little
nervous? Maybe a lot nervous? Well, there is that old saying that people have a fear
of talking in front of a group more than they
have a fear of death. But I have some expert advice from folks like Seth Godin, Guy Kawasaki,
Garr Reynolds [ph?], along with some other tips and some great tools in PowerPoint
to help you make better presentations, to help you connect with your audience.
Doug Thomas: Now the second reason Iím excited? This is an office casual special.
That means I actually get to leave my office. So Iím gonna work on this presentation. Iím
gonna go work with a co-worker right now, talk about it and you get to come along. So
come on, letís go. Doug Thomas: Hey, Doug? Are you in? Is this
a good time? Doug Thomas: Author and lecturer Seth Godin
has a rule. He says, ìNo more than six words on a slide,î which is kind of funny
because thatís eight words. But what heís meaning is ìparaphraseî, ìcut downî. Now
we can adapt that rule. Letís say thereís a
bunch of facts about bicycles. We have four points here. Itís a pretty packed slide with
words but you could use a slide for each fact. Now a lot of times your boss or your
teacher says you have to hand in your work. You have to show all those metrics, all the
stats, all the research, but they never said where in the presentation you have to put
them. So instead of the slide, all Power Point presentations come with a note field. Now
the note field-- and you can cut and paste those bullet points in, even cut and paste
some of those facts in-- and so you have them right
there. So when you hand in the report everythingís there. Thereís even a way in
PowerPoint to print your slide and your notes on the same sheet. Weíll get to whatís on
those slides, now that weíve taken off those facts, a little bit later.
Doug Thomas: The thing is these are just the slides. Youíre the presentation. Think of
it this way: When you want a new job, you work
on that resume really hard, right? But when you get into the interview how much time do
you really spend on the resume? A minute? Maybe two? In the interview youíre presenting
yourself. And it should be the same in a PowerPoint presentation. These are just the
slides; you need to present and connect with your audience.
Doug Kim: Sorry, how many words on a bicycle?
Doug Thomas: Iím talking about connecting with the audience.
Doug Kim: Sorry, I was daydreaming. Go ahead. Doug Thomas: Okay, okay, okay. Letís bring
it back to the beg-- weíll start from the beginning. Okay.
Doug Thomas: So hereís where a lot of presentations happen: in the conference room.
And weíre gonna be using a rule from Guy Kawasaki. Itís the 10-20-30 Rule. This is
a great rule, especially if you have multiple
speakers in the same meeting. So the rule is:
no more than ten slides, speak for no longer than twenty minutes, and thirty-point font
size at a minimum on your slides. Doug Thomas: Now, thirty-point font, thatís
not that big. This is thirty-two point font here.
You canít get a lot of words on the slide. So if a lot of people are used to having very
wordy slides, what do you do with those words? Well, youíre gonna say them. And there
is a tool in PowerPoint you can use that can help. Itís called presenter view.
Doug Thomas: Now a lot of people have used presenter view and they get a little
bothered by it because you canít rehearse it at your desk because you need two monitors
or, in this case, my computer and the projector. So you want to get into a conference
room when no oneís there just for a few minutes so you get used to the controls and then
youíll be good to go. To get to presenter view, you go to the slide show tab and then
check this box using presenter view. You can also control which monitor you want to put
the presentation on so when you start the presentation they only see the slides, and
you can see what the audience sees right here.
Doug Thomas: But you can see a whole lot more with the presenter view. Look, all my
notes are here. So, talking points, statistics-- all those things I donít want to bore my
audience with on the slide. I can have all my notes here in case I need to reference
them. Doug Thomas: Thereís also more. Thereís
some navigation here at the bottom. So if I
want to go directly to the slide, I donít have to go through the whole deck. Thereís
other navigation here-- if you have a large deck,
you can go to the side directly right here. Thereís also some other things that you can
do that you may have forgotten or never knew about PowerPoint. Like, thereís a highlighter
and ink pens you can use. So if you want to go interactive, you can simply color
the slide and it appears to the audience. Doug Thomas: So a couple points about being
in a conference room for a presentation: one, you donít want to sit here. Iím sitting
up here for the camera so you can see everything in one shot. What you want to do
is sit down here close to the screen. I mean if youíre showing slides, everyoneís gonna
be looking this way anyway. So this way they can see you and the sides at the same time.
And you can keep your connection. I mean, donít crane your neck and do the presentation
this way. Everything you need here is for the presenter view. So you can keep your focus
on the slides and then look up and see your audience. In fact, hereís a tip: Leave
the lights on so they can see you and you can
see them-- keep that connection-- and also that youíll know when theyíre sleeping in
the middle of your presentation.
Doug Thomas: Right. So when youíre starting a presentation, you want to start with
some killer slide, something that shows them something interesting in context or stories
or something that will hook them. You want to start with something like this. You donít
want to start with a table of contents slide. If youíre doing a six-hour seminar-- terrific.
But if theyíre here to see you to give a presentation,
start it on the presentation. Thereís no need to tell them what theyíre gonna be hearing.
Doug Thomas: Author and blogger Garr Reynolds has brought Zen to presentations.
Like our other experts, heís a big fan in [sic] using images in your presentation. So
letís break that down. Letís take this terrible
slide we saw before and weíll take the top bullet
point, give it a new theme and-- it looks a little better-- and then weíll add a photo.
Doug Thomas: Now photos are great because they can help tell stories, put things in
context, help you get rid of words. So we can enlarge the picture and we have the fewer
words-- the Seth Godin six words now. Now I could talk about the other points, or if
those words are necessary, but I donít have to
have them on the slide. Now getting even bigger with the picture a lot of times people make
it into a background, which looks okay. But if
you have a big bold picture, use it. In power point, you can stretch it over the slide so
it goes edge to edge. And thatís a pretty powerful
image. In fact, I could use all my points about bicycles, I could use this image. But
better yet, if you can find and image that has
some sort of blank space, you can use that to fill with the words. So thereís you story
that you can tell your presentation with. All three
of our experts are big fans of using images in
your presentations. Doug Thomas: In Office.com we have over a
hundred and fifty thousand free images you can use in your presentation. If you want
to be even more selective, we have great partners like iStock Photo that for a buck
or two you can find high quality images, find that
perfect picture for your presentation. Doug Thomas: Now a couple tips about presenting
in an auditorium like this. One, if you notice, Iím nowhere near the podium. I donít
have my notes, so practice, practice, practice. ìKnow your speechî is the best
tip. Doug Thomas: But the other thing is, we have
a large stage here and you may have a tendency to pace, especially if you have a
lot of nervous energy or youíre just excited about doing it. But if you root yourself the
energy can come through your voice and the way you connect with your audience.
Doug Thomas: So with these tips, I hope the fear of giving a presentation is a little
less than the fear of death.
Doug Thomas: Find more at Office.com. #### End of OC_044_Presentations_1280x720_36016k.wmv
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