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Welcome to the Teaching Artist Roster web tutorial: Completing your Full Update Requirement.
As 2010 is an application year for the Roster,
returning artists must complete the Full Year requirements.
Those requirements are:
Professional Development Action, Biannual Residency, submission of the Signature Page
and a full update to your online Roster profile.
This tutorial will focus mainly on the last requirement, by walking you through the process
of updating your profile and track information,
but will provide some information about completing all of the Roster requirements at the end.
Begin by logging in to your Teaching Artist Roster account and opening your profile page.
If you need step-by-step instruction on how log in and access your profile, view part one of
the Managing Your Online Profile web tutorial, found on the Current Roster Artist Resources page
of the Arts Commission's website.
Once you have opened your profile page,
scroll down to the Teaching Artist Roster - Track Application section.
Please note,
if you maintain multiple profiles on the Roster,
you will need to repeat these actions and complete this update for each track within all of your profiles.
At the bottom of the page, under "Create your first Track",
click on the "Add a Track" option
to get started.
This opens the page where you will begin the full update process.
Please read the information here carefully.
At the bottom,
you will see the tracks in which you are juried, either Education,
Community or both.
You have two options for engaging in the full update process.
Should you wish to clear all previous answers and information from your track and begin fresh,
use the "Start from Scratch - Don't duplicate anything" button,
by clicking here.
This will create a new, blank track
for you to complete.
Should you wish to retain previous responses to track questions,
use the "Duplicate" option
by clicking the "Duplicate" link next to the track title.
The "Duplicate" option will transfer previous answers and information from sections of the
track that have not changed.
For this tutorial,
we will use the "Duplicate" option.
Please note, if you are juried in one or more tracks,
you will need to return to this page and repeat
the duplicate process for each track.
Once duplicated, the full track will appear.
The Title, Approval Type and Artistic Discipline will copy over from your previous
track
and you will not have the option to edit these categories.
Should you wish to add a track or discipline in which you are not currently juried,
you need to know to notify Arts Commission and undergo the full application and review process
for the new track or discipline.
In this section,
Teaching Artist Approach
and Resume/Bio
will also copy over from your previous track.
As you can see, the response to this section and the previously uploaded document both appear
in the new track.
Scrolling down for a moment, past the new section to the Program Components section,
you will see that all questions in this section will also be duplicated from your previous
answers.
Two things to note:
A few additional options
have been added under Areas of Interest,
such as program types and Arizona Centennial projects.
Select any additional areas of interest
and click "Save".
Also, if you have any materials uploaded under Supplemental Material,
we ask that you remove them at this time.
Please note
that while you are not obligated to re-engage in the portions of the track that have copied over,
should you wish to make any edits or changes to these areas,
you will only be able to do so between now and the deadline date.
After the deadline, this section of your profile will once again
be closed to editing.
The new section of the track that will
require your attention and re-engagement is the section
titled Program Snapshot.
Begin by selecting
a Program Snapshot Focus.
This will be the lens through which you will address
the following questions in this section.
Note that this is different from Areas of Interest and will not limit the types of searches
in which you information might be found.
For this tutorial, we will select "Workshop".
The response to Program Description
will now need to be updated to match the Program Snapshot Focus selected.
Please note that this should be a brief and succinct description,
limited to 300 words or less.
The bulk of the update in this section will occur under Sample Lesson Plan,
as you will need to complete and upload the new Sample Lesson Plan form.
By clicking on the link here,
"Apply to the Roster",
scroll down to where you will see Sample Lesson Plan - Community Based
and Sample Lesson Plan - Education Based.
Download the appropriate form by clicking the PDF icon.
If you are juried in both Education and Community,
you will need to complete both forms and upload each one to the appropriate track.
Once you have downloaded, completed and saved the Sample Lesson Plan form,
upload it into that section of your Teaching Artist Roster profile.
Start by clicking "Add",
then "Upload PDF".
Browse for the file on your computer;
find the file and click choose.
When you are finished,
click "Save".
Previously uploaded documents under
Sample Assessment and Evaluation will copy over from your old track.
You will only need to re-engage with this section if you choose to do so.
The information in the Required Actions section of the track is for new applicants only.
At the end of this tutorial, we will briefly discuss the required actions for returning Roster artists and
how to access the necessary forms on the Arts Commission's new website.
Finally,
you will see a section at the bottom that describes any projects or programs related to the
Arizona Centennial celebration.
As you can see,
this is not a record section of the track and response is optional.
Once you have finished,
click "Save Track".
Please note that you are able to save your work and complete the update over time.
In other words, you do not have to complete the entire update in one sitting. When you return
to your profile to continuing editing
you will see this box as it appears now.
If you have already duplicated a track, you will use the "Edit" button to re-open and continue editing.
If you have a second track to duplicate, you will do so by clicking the "Add Track" button
which will begin the process anew,
opening the "Welcome Back" page where you will have the option to duplicate your second track.
Lastly, please remember to update your contact information
if you have experienced a change in address,
phone number or email.
Make sure to do this for your public information, here in your profile, as well as the internal information
for the Arts Commission, here in your Account Settings.
This constitutes the Full Update to your online profile and information.
For information on the additional requirements, click
"Teaching Artist Home".
From here, click on "Current Roster Artist Resources".
On this page, you will find all the requirements information and necessary forms.
The Professional Development Action form is to be submitted by Education-based Roster artists only,
however please keep in mind that next year this will be a required action for all returning Roster artists.
Please included evidence of professional development such as certificates,
conference registration, etc.
The Field Evaluation Report
is to be filled out by a third party observer.
Please note that each Roster artist only needs to submit
proof of one residency or project,
however if juried in both the Education and Community tracks,
the residency or project must have taken place in an Education-based setting.
Finally,
the Full Year Signature Page
is to be completed by all returning Roster artists.
Required forms and documents, except for the Signature Page which must be submitted
by mail,
can be returned to the Arts Commission offices
by fax, email or mail.
Please don't hesitate to contact Arts Commission staff
should you have any questions.