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Hello and welcome to the Intern Placement Tracking
or IPT system, through the IPT system,
the Field Education Coordinator will make available to students and Field
Instructors
the various forms which need to be completed at different times
throughout the practicum. These forms include learning objectives,
timesheets (which are the part-time students only) and the evaluations.
This brief tutorial guides you through how to find
and complete these forms.
To find your FORMS, from the IPT webpage,
or Welcome page select "My forms" from the menu on the left.
You will now see a list forms which are currently available to you.
Click on "view" which you will find to the left of the row
the form that you wish to access - for example, the
learning objectives - to take you to the form itself. For field instructors,
if you have multiple student,s click on the form with the student's name on it
that you wish to
open.
The form will open in a new window and you can navigate through the form,
by scrolling up and down, you will be required to type information into the areas of
the form.
Some forms are only available to single uses.
Forms that require input from multiple users will be available to multiple
users,
for example - the learning objectives form is available to a student,
field instructor and faculty field consultant.
All three have access to the form and complete
the learning objectives together when you open this kind
of form. You will be able to view any or all information that has been entered,
you and the other users however
you will only be able to enter or edit information into fields
assigned to you once a form has been completed,
it is ready to be signed.
Once completed, forms accept electronic signatures from users.
For example, learning agreements requires signatures
from the student, Field Instructor and Faculty Field Consultant.
When a form requires your signature, it will highlight this request in blue.
Required signatures from other uses will be highlighted
only for them.
To sign a form:
click on the blue request to sign the form. A new window will appear.
Sign the form by typing your name in the space provided
and clicking 'submit signature'. The system will confirm your signature
has been recorded and the form will now indicate this,
as well as the date the form was signed. Please note,
once you click 'submit signature' the form is locked
and you cannot make any further changes to it. You will need to contact the
system administrator
unlock the form.
Saving forms: All IPT forms
can be saved on the database system at anytime. This allows for easy access
and editing of forms - particularly forms such as the Learning Agreement
and timesheet, which are completed at multiple times
throughout the term. To save your work scroll down to the bottom of the form
and click on the 'save' button. Longer forms
will also have 'save work' buttons within the form itself,
which you can also use anytime. "Save work"
buttons in some forms, such as in the timesheet
and supervision record form, activate new, empty rows
for the form. This means that when students 'save work'
after entering the first week's hours, a blank row for
entering the second week's hours will appear, and so on.
This way, the timesheet form will accommodate
as many weeks as required. Entering learning activities
on the Learning Agreement forms works the same way. Each time you save your
work, a green window will pop up for a moment that confirms the information has been
saved to the database.
This means that you can access the database, log-in later
(anytime, anywhere), come back to the form and all your saved information will be there
for further editing and completion. Still,
is a good idea to have a printed copy of key forms,
such as the Learning Agreement and timesheet, as a backup.
Remember to click on "save" frequently
as you complete the forms so that they are saved on the system!
to PRINT your work... scroll to the bottom
for the form and click on the 'Print' button to print a form
any time.
Thank you very much for
reviewing this tutorial on Completing Forms on the IPT system.
To review other tutorials, please go to our practicum webpage
on the School of Social Work website. Go to the
IPT database page of the site to find the tutorials.
The contact information for the Renison University College
field office and staff are also on this website.
Or e-mail us anytime with your questions about the database.