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Ok so moving on to the share pod, where we can share PowerPoints
our desktop, and our white board
First off again lets go back into our meeting
and we see here the share pod, and this is a drop down box
Share My Scree, if you hit the drop down arrow that’s where you have the options
for sharing screen, sharing document, and sharing white board
we recommend that if you share PowerPoints to use
the share document. If you share excel sheets or word documents
that’s where you need to share my screen, that’s where its compatible with.
First off let’s go ahead and demonstrate how to share a PowerPoints
You go to share document, and if you have uploaded
it before hand or a time or two it’s going to show up in the recent history
if not, it shows I don’t have anything here, you just go
to browse your computer and open up one where you have
one located, we recommend that you use PPT's as
apposed to PPTX's, I have a PPTX
Again I know this PPTX will work but again we recommend PPT
just because of fonts, animations, and things like that. So once you select one
and you open it after browsing, its going to show up here saying Adobe Connect
your PowerPoint is converting, give it a sec
and if you have converted it once it won’t take as much time as
the next time to open up. Remember the longer
you are in PowerPoint the longer it will take to convert
this right now is only about a 10 to 12 slide power point
and again it didn’t take that long to upload
and convert, so this is what it looks like to your
participants and you. Your participants right now are seeing the
talking head, their seeing this entire template, and that’s fine
they will see the talking head and they will see the attendees list, the chat
and again remember if you don’t want them to see the attendees list at any time
you can hide that if you want, you can hide the chat
but then that takes away you being able to see it as well
just FYI, ok
Ill go ahead and bring those back that way the
chat, bring up the chat, and bring out
my attendees list.
Ok a few things with the power point, again once
we actually convert the power point the way you advance and go back
are your arrows here on the bottom left
simple enough you go ahead and click them that way
if you want to show the side bar you hit that icon right
there and you can go specifically straight to one of the
power point slide, if you don’t want it you can
actually hit that back again and there you go
Full view and
the next thing you need to know would be these two functions up here
the draw and arrow feature, yes you have my mouse icon
that might work but if you want to grab the
attention of your participants you can go ahead and move the green arrow
around to where ever you’re talking about to keep
them in focus. Again that’s just a
little simple little feature. If you want to draw, if you want to make
some notes on your power points well you go to the draw button and down here
is where it provides you with some extra tools, here is the
selections tool, pencil, eraser and
the text box. Those are the main four you’ll probably need right now
notice how you can’t select the eraser right now, that’s the only
tricky thing about drawing on your power points or using the
white board and things like that in Adobe Connect you have to
use the selection tool and then erase, which I’ll show you here in a second. Say
you are here and you want to make some notes, well get your
pencil, there you can select what color you want to use
how thick you want your pencil to be
and there you go im drawing with the mouse. This is where if you had a tablet
PC making notes would really come in handy
again having a tablet pc if you have it, your department supplies them, or what not
using a white board or using it to mark up your power point
and save those notes. A tablet pc would come in handy
or some type of device where you can actually write with a stylist
So you have that right there say
this is for face to face online
and your happy with that
so notice if you move on, your
markings will go away, but say wait a minute I forgot to tell you something
very important, then go back and say they are also for on-demand environment
when you go back to it your markings will be there
say you don’t want your markings or say you want to erase
that’s where I told you it’s a little tricky, go to the selection tool
and then you have to point and create a box, so you
click and drag over your entire markings, see how then it
creates a box with your markings in it. Then that eraser comes forward
then all you got to do click on it and erase, so
selection tool, let me make some markings for you
let me make several markings, then you go selection
tool. Click away from it, make a big box
around it all, which is you click on the open area and then you drag
to a corner, see how it highlights everything, brings up the eraser
you hit the eraser and it goes away
that is how you can make
notes on your PowerPoint. If you want to stop
sharing your power point, then you would just hit stop sharing
I will tell you right now if you say you stop right here
and you stop sharing, it goes back to the share screen
and then no one can see it, say you go back to share document
notice how my power point is still up there, you hit ok
it brings it back to right where you left off
so if you need to go back to the beginning you can
and there you go `
and i will stop sharing that. The next thing we will talk about
is sharing a white board
ok again it comes in handy if you have a tablet pc or some device
that you can actually write on with a stylist or maybe
even with your fingers better than a mouse, same concept
though, you click on the pencil and I will
write, hello with the mouse
if you don’t want to use it
you select your selection tool
highlight it all then hit erase.
Text box, if you want to place your text box somewhere
you can choose your font size,
the type that you have there,
make it bigger.
"hello and welcome"
same thing, if you don’t want to use it
selection tool, highlight it, then hit erase
and it will come pretty quick after you get used to the
way of have to select the selection tool after if you want to erase
the text box or any annotations you make with pencil
and that’s the white board, if you want to
stop sharing again you come up to stop sharing, it will go back to there
and this will pop back up, all they will see is
if you have the web cam activated, if not they will see
your meeting session with nothing being shared
next up we actually have
the last one call share my screen. This one is a little
bit, its not tricky but you have to keep in mind
once you share your screen its going to ask you desktop,
applications, or windows. I recommend that you share desktop
because if you have to go back and forth from web
page to a work document, or excel you can go ahead and
just move around like you normally would, so we recommend desktop
If you have dual monitor like I do its going to ask you first monitor, or second monitor
so im going to go ahead and select second monitor
because thats where my meeting room is right now and if you only have one monitor its going to
show up like this, so if I hit second monitor, share
ok, notice you do not see
the meeting room any more
keep in mind your participants, your students do.
You do not see it but you have to be diligent enough to remember that they still
see you on web cam if you have it on and they still see the
web cam pod, attendees pod, chat pod, along with your
desktop, we will show you that once we go into
manipulate the recording after we get done with this. So
we have here is your desktop, and they see what you’re doing on your desktop
say I pull up a word document,
ok there is my word document you can go through there
and move how you need to. Same thing with
excel sheets, say I need to go to the website
or a web page and you can just
have them follow along, a lot of instructors do like the fact,
and use this capability for browsing
the web, say for the library,
how to search the data bases, this is a good way
to show them how and again it’s kind of on demand
can’t remember how to go to this data base, can’t remember how to
move around the libraries web page, so then you can be like "oh"
I can go to this recording and
my professor has shown me how to do so.
again move around like you normally would with share my screen
just remember that even though you don’t see the
web cam, the chat pod, the attendees pod, and the share pod
they do, with in that share pod instead of seeing
that power point like you see, they would see the desktop but they also see those other pods
you do not, just remember they are there and they are recording.
Another thing is, notice how you
dont see those pods that I mentioned but if someone had a question in a
live meeting, in the bottom right hand
corner I do believe it would say John Doe
says, and he might be chatting something, please go into future detail
say someone raised their hand you would see those type of things.
Once you do that
after you share your desktop, say your wanting to stop sharing
your screen, well that case that’s where you pop this back up
now remember your still sharing your screen so they are actually seeing
this pod and in this sharing area they are actually seeing
the pod again, it can get really confusing really
crazy look, so just remember you need to hit stop sharing
once you stop sharing they are going to see this again they are going to see this
blankness in here, ok keep in mind.
So we have went ahead and discussed the share pod a little more in detail
and next we will show you how to end
the meeting and go in and set up the
information on the recordings and how to make it public.