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Vendor Consolidator
Meet Vince. He’s responsible for records and information management across his company
and he’s got a lot on his mind.
He has multiples of everything: multiple vendors, multiple prices, multiple contracts, multiple
invoices, multiple systems, multiple processes.
It’s difficult for him to drive consistent standards and best practices because have
has multiple providers with different procedures for records, secure shredding and imaging.
Does that sound like you? Multiple vendors result in multiple records management systems
requiring specific skills, adding considerable staff and expense. Destruction and legal holds
are complicated by inconsistent data and policies, multiple applications and manual processes
that expose the organization to exponentially higher program and compliance costs. To make
matters worse, if your staff of Records Coordinators is working in silos based on vendors, managing
your team, the process and the vendors takes you away from the strategic responsibilities
of your role. And without a roadmap, the idea of consolidating vendors appears too complex,
too time consuming, and too expensive.
What if you received “white glove” service for the heavy lifting of consolidation via
a prescribed process? What if you could leverage an even larger pool of different services
from the same vendor to gain volume discounts? And what if you could reduce your ongoing
total program cost with an ROI of less than two years?
With Iron Mountain Vince became a Vendor Consolidator by creating a single system of record with
a consistent policy. This will decrease his organization’s discovery time and uniformly
apply retention to ensure timely destruction. At the same time, he’ll be able to leverage
volume discounts and avoid spending too much time negotiating individual contracts, pricing,
SLAs and renewals.
Would you like to make this story come to life for your organization? Let’s work together
to make your organization a Vendor Consolidator today!