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Steve Dotto here. Today, I have a couple of tips with sharing within Evernote. We have
so much of our information now stored in Evernote. It would be really useful if we can take that
information and share it with others. Evernote makes it very easy for us to do that now.
Now there are two basic ways that we can share. We can share individual notes or we can share
entire notebooks. We have multiple options within those two broad areas. Let me show
you how it works. I’m in an Evernote desktop application here and these are all my notebooks
open here before us. Now I might want to share my cooking notebook. That would be a great
idea. I want to share it with my kids. They’re off to university now and they might want
my recipes. So rather than having them email me every time they want to know my beer can
chicken recipe, I might just keep it in my notebook where I do keep it and just it share
this entire notebook with them. So when I hover my mouse over my cooking notebook,
we’ve got this little pop-out here that allows me to open the sharing menu. Now I’ve
got a few different options as I go through each stage of this. The first option I have
is I can share this with individuals or I can create something called a public link.
A public link will create a URL that I can put into email or put on my website that people
can click on and anybody from the public can then go in and view my notebook. That’s
a little bit of over sharing as far as I’m concerned.
In this particular case, I just want to invite individuals. So when I click on that, I can
now enter the email address of my son and daughter and allow them to be able to share
this notebook. They can’t edit this notebook yet. If I have the premium version of Evernote,
they can edit the notes and edit the notebook but in the basic version, they can just share
and see the notes. Now you do want to be careful if you are a premium user allowing people
to edit notes within your notebook. It can cause some confusion so you really have to
make sure you have control over the situation. If you want to work on collaborative documents,
this is an option. I think that using a tool like Google Docs, Google Drive, or a word
processor is a little better for business and a little better for workflow because it
does such a good job of tracking all of your changes.
But I digress. We’re talking about sharing within Evernote here so let’s get back to
it. You can choose here to invite the individuals. You can allow them to view the notes or view
the notes and activity and you can add a little message. When you do this, they will be sent
an email inviting them to login to the notebook and be able to add it to their Evernote collection.
Now let me show you what happens at that point because I actually have a shared notebook
here that I share with one of the people who do a regular feature on my radio show. Now
what happens is Rick sends me his notes before we go on air. I’ve got all the different
notes for the different things that I’m going to be talking about so I don’t have
to root through my old emails to find all of the attachments of notes that he’s going
to be talking about. Instead, as his gathering his notes, he just shares this notebook with
me so I’m better able to interview him when we actually do the recording of the radio
show. That’s a terrific use of shared notebooks. Now onto a little more detail, you can go
on and actually share individual notes. Let me open up all of my notes here. There we
go. Let’s say I just want to share one individual note. When you open the note, up it pops in
the note window. Here on the right hand side at the very top, you have a sharing tool.
When you click on it, you see the options to share: to Post this to Facebook, to Post
it to Twitter, to Email the note, or to Copy the URL to the clipboard. That gives me again
a link that I can embed in an email that people can click on to get to this one note. If I
click on that, what it does is enable sharing for this one individual note so it actually
goes into my settings and modifies my settings to allow me to share this one note.
If you just want to share a document for a short period of time and then you want to
retract that sharing or you don’t want to share it after that period of time, you just
go into the note area here, click on the Share button, Note Settings, and there you can choose
to stop sharing that note. Actually, it’s worth popping back into that menu because
in the Share menu we have the same options as we had within the pop-out in the upper
right-hand side there. Now as I said, this is in the desktop application.
As is often the case with Evernote, we have much of the same functionality in the web
browser version. Now I have my Chrome browser open up here and I have a note opened up here.
If we look here in the right-hand side, we have the exact same options of being able
to email and share this note from the web browser version as well. Evernote does a great
job storing all of our documents and now allowing us to share them with others should they need
them. I hope you found this little video useful
today. If you have, give us a like for us and if you want to of course, we really appreciate
if you will subscribe to all of the Dotto Tech videos. We produce about one a week and
we’d love to have you watching. I’m Steve Dotto. Thanks for spending time with me today.
[END OF AUDIO] Steve Dotto0Sharing with Evernote0December
8, 2012
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