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Using Mail Merge with Numbers
With Pages '09 you can customize the document
using any data from a table in a Numbers spreadsheet.
This makes it easy to generate letters,
invoices, brochures or any other document
with personalized informations.
This Pages document is a new listing notifications
to be sent to pretension buyers on a MILEA ready mailing list.
To access the data from a Numbers spreadsheet
first open the Inspector
click the "Link" icon
and select "Merge"
click "Choose..."
and select the Numbers document as your mail merge source.
Then select the table within that document
that contains the data you want included in this letter,
and then click "OK".
Next place the cursor on your letter
where you want the addresses name to appear
and click the plus button in the inspector
to add a merge field.
By clicking the target name
you can change the data source from your Numbers table.
You can continuing adding merge fields
to include all the personal informations
associated with each individual client.
from addresses and phone numbers,
the budgedt and the preferred square footage.
When you finish adding all your merge fields
you can instantly create a version of the letter
for everyone on the mailing list.
Choose "Edit",
"Mail Merge...",
and then choose "New Document" from the "Merge to:" pop-up menu.
When you click the "Merge" button
a new Pages document opens
containing a page for each person on your mailing list
which you can then use like any other Pages document.
With Pages you can easily pull data from Numbers
and quickly personalize multiple documents.