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>> Chairman Weiss: I’d like to call to order the November 17, 2011, meeting of the Johnson
County Community College Board of Trustees, and we
will begin with the Pledge of Allegiance. >> All: I pledge allegiance to the flag of
the United States of America, and to the Republic for which
it stands, one nation, under God, indivisible, with liberty and justice for all.
>> Chairman Weiss: Terri Schlicht, if you could do the roll call and recognition of
visitors, please. >> Terri Schlicht: This evening’s visitors
include Elizabeth Pritting, Dan Nordmeyer, Megan
Carrithers, Chris Claassen, Dan Rockhill and Tim O’Brien.
>> Chairman Weiss: Thank you. We move now to the first of two petitions and communications
sections of the board agenda. And this is a time for members of the community to provide
comments to the board. Comments are limited to five minutes
unless a significant number of people plan on speaking.
In that instance, the Chair may limit a person’s comments to less than five minutes. Presenters
may choose to speak at either the first or the
second section, but not both. And prior to beginning comments,
we ask that you state your name, address, city and state. And is there anyone at this
time that would like to address the Board? All right, seeing none,
we will close the first of the two petitions and
communications sections and there will be another one in approximately 30-45 minutes.
(Laughter) >>Dr. Calaway: Good for you.
November 17, 2011 Board of Trustees Meeting, Page 2
>> Chairman Weiss: All right, we will see. (Laughter) And that brings us next to awards
and recognitions, Dr. Grove.
>> Dr. Grove: Chair Weiss, we have no awards or recognitions this evening, but I will promise
holiday presents in December. >> Chairman Weiss: All right, so we’re still
on track there. Mr. Carter, our lobbyist’s report, please.
>> *** Carter: I’d be happy to say that there’s no lobbyist’s report (laughter),
if you want to keep moving on down the road.
>> Chairman Weiss: There may not be a lobbyist’s check, then. (Laughter)
>> *** Carter: It so happens that I have a six-page report right here in my hands.
>> Chairman Weiss: We’re getting our money’s worth.
>> *** Carter: I’ll read it verbatim. (Laughter) Our end of October revenues were down slightly
after our first few months of the new fiscal year being on the uptick. But don’t worry,
the consensus revenue estimating group is the group of state
fiscal economists that get together a couple of times a
year, met on November 4 and decided that they would readjust the ending balance figures
for the state of Kansas up about $199 million, almost $200
million. It’s not necessarily a game changer, but it will
affect the debate and the dialogue that we have this coming session. Those figures put
the end of the year balance for fiscal year 2012 at about
$318 million and bumps it up to about $389 million at the end
of fiscal year 2013, the budget year that we’ll begin talking about very soon. I’ve
attached a copy of that note or that brief memo to the report and
would encourage you to, for those of you that are having a hard
time sleeping at night, that you might want to take a look at that. There’s not a lot
of interesting information in there, but it does show some
calculations and some anticipated revenues that will be
coming in, and/or being reduced. Those are the real numbers, as far as a fiscal outlook
is concerned. Those don’t take into account what might
happen when we start talking about tax policy changes, K-12
finance, the things that will affect the budget moving forward. Not a lot of tax talk right
now. Secretary November 17, 2011 Board of Trustees Meeting,
Page 3 of Revenue was in Wichita today to address
the independent business group down there – the Federation
of Independent Businesses, and did not share any – I was paying close attention to see
if anything came out late this afternoon. There was a brief
memo that came out, but nothing new was being shared that we
don’t already know or haven’t already heard. They’re pretty much on lock-down
at this point until after the legislature convenes and what we’re
hearing now is we’ll receive the details of what the tax policy
proposals from the administration looks like at the State of the State address. Quite frankly,
from their perspective, that makes sense in my book.
Why would you want to put something out that people could
start chipping away at a month and a half or so in advance? But again, that’s what
we’ll be dealing with once the legislature convenes. Interestingly
there is a No Income Tax group that has sprung up and has
gone on a bus tour. As well as the Kansas Policy Institute will be undertaking some
marketing, some advertising efforts to again reduce income
tax collections across the state. At least from the perspective
of the No Income Tax group, and that is the name of the group, they are – they do not
have a specific proposal, they will not be endorsing a specific
proposal. They’re merely championing the cause of
reducing or eliminating the state-wide personal income tax. So it will be interesting to see
what happens once several proposals start floating out
there. It’s kind of the old adage, now that I get to that point
where I want to bring up the cliché, I can’t even think of it, but if you stand for nothing,
you’ll fall for anything?
>>Trustee Musil: Aaron Tippin – a Country-Western song in the early ’90s.
>>*** Carter: I’m going to have to check out that genre of music. I’m unfamiliar
with it, but thank you, Trustee. Little new news on the K-12
finance front as well. However we are beginning to now see
the divide start to appear and it’s going to be very much an urban and rural divide
which in the past has been anything from Republican and Democrat
to conservative to moderate. This will become an urban
versus rural policy debate and it will affect the way the rest of the dialogue will occur
this session as well. With respect to redistricting, I haven’t
covered this piece specifically, but it is probably not news to
you and you may hear in the circles you run in that Johnson County stands to pick up at
least one Senate seat, most likely, and three House seats.
So again, that’s going to change the face of what our local
delegation looks like in Topeka and that’s something we’ll continue to pay attention
to all throughout the rest of the sessions. The other item that
has been being worked at the Board of Regents level also
had some additional discussion today and that is the public notice over the Internet or
the electronic notice piece, which is very important to us,
but is a piece that the Board will be endorsing on behalf of
the Community College Association of Trustees. Today I believe they added some language to
the proposal, if I’m not mistaken, that would
just simply indicate that it would be an alternative or a
supplemental means of making public notice, so as not to… I think with the intent or
the attempt to not offend print publications. And I see that
as a wise move and would have anticipated that as we continue
to develop what we believe would be an amendment or a legislative language, we would include
that type of language.
Finally, we started the first of our series of legislative dialogues and we’ve, as you’re
aware, broadened those just from breakfasts to include
a couple of lunch events. At the first one we had
Representive Kiegerl, Representative O’Hara and Senator Owens. And it was a very good
dialogue. And if nothing else, we’re building, we’re
continuing to build the relationships that are important to
advancing the college’s mission at the legislative level. We also got to hear a little bit of
their opinions, or some of what they see going on, but once
again saw broad support for the college and that’s
something that reaches across a number of, whether it’s party lines or whether it’s
conservative or moderate lines, it’s good to see that type
of support coming from folks that are representing us in
Topeka. We still have three of those left to go and I’m working on contacting those
that have not indicated their intent to attend. So hopefully
we’ll be adding to those numbers of folks that have already
agreed to be with us. I’ll stop there and see if there’s any questions.
November 17, 2011 Board of Trustees Meeting, Page 5
>>Chairman Weiss: Also I’d like to personally thank those trustees that were able to make
the luncheon earlier in the week. It’s an important
part of the college’s business and I appreciate that. All
right, do we have any questions or comments of Mr. Carter? All right, thank you, sir.
We will begin next with our committee reports and recommendations.
We’ll begin with our Trustee Dr. Drummond with the
Management report. >>Trustee Drummond: Thank you, Mr. Chair,
if you would turn behind tab 2, you’ll find in your
packet pages 3-10 pertaining to Board Recommendations. The first one I want to take a look at is
behind page 3 of the packet – these proposed guidelines
from 2012-2013 budget, which you’ve seen nearly
every month, so I’m sure you’ve got this well studied, but let me point out just a
few highlights and then you can ask questions if you wish of Mr. Perkins.
The budget is going to be constructed, as we’ve talked
about, from the framework that we’ve developed called the PBS. It’s going to be imbedded
within our college plan. Secondly, there will be no additional
full-time faculty or staff positions. There may be
some reallocations to different areas as we go through it, but there will be no new full-time
positions. The 2012-2013 budget will be prepared on the
assumption that the county’s evaluation will remain flat.
Tuition will be increased $2.00 per credit hour for in-state students, $5.00 per credit
hour for out-of-state students, and finally the budget will include
.5 mills – this will be the last year of capital, 5-year capital
outlay mill levy. And that will be included in this. That’s something that we may have
to talk about down the road, but it will be included in
this year’s budget. Any questions or comments you might have?
If not, I can make a recommendation… >>Chairman Weiss: Well, I just have one question.
Could we have a very brief recap of the tuition increases over the last 2 or 3 years. Seems
to me that the $2.00 is less than what we’ve typically done
over last couple of years. >>Don Perkins: For the past couple of years,
I think the tuition has gone up, I think, $6.00.
>>Chairman Weiss: A year, or total? November 17, 2011 Board of Trustees Meeting,
Page 6 >>Don Perkins: Each year – each of the last
two years. >>Chairman Weiss: Right, so this is less increase
than what we’ve seen over the last couple of years.
Thank you. Any other questions? >>Trustee Drummond: OK, it’s the recommendation
of the Management Committee that the Board of Trustees accept the recommendation of the
college administration to approve the guidelines for the
fiscal year 2012-2013 and I would so move, Mr. Chairman.
>>Second. >>Chairan Weiss: OK, we have both a motion
and a second. Any further discussion? All those in
favor, please signify by saying aye. >>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes. >>Trustee Drummond: Thank you, our second
recommendation on page 5 pertains to annual contract for housekeeping services. We’ve
talked about contracting with an outsource organization for
quite a while. This will be our Olathe Health Education Center – as you all are very aware.
This will be a contract beginning December 1 going through
November 13, 2012. This contract will be renewed for
four additional years in one-year increments upon approval of both parties. So, with that
said, it is recommended by the Management Committee that
the Board of Trustees accept the recommendation of
the college administration to approve the establishment of annual contract with ABM
Janitorial Services-North Central Incorporated for housekeeping
services in Olathe Health Education Center in an
amount not to exceed $87,685.40, and I would so move.
>>Second. >>Chairman Weiss: Any discussion on this?
>>Trustee Rayl: Just real quickly, I just want to make sure that we’ve clarified this
is not displacing any incumbent employees of the college.
November 17, 2011 Board of Trustees Meeting, Page 7
>>Trustee Drummond: Correct. >>Dr. Calaway: If I may, Mr. Chairman.
>>Chairman Weiss: Please. >>Dr. Calaway: To Trustee Rayl’s question
and then Dr. Drummond’s response – just an added
piece of information. We’ve actually, and the answer to that is absolutely correct,
this does not displace anyone, consistent with what we discussed
last month, but also consistent with what we discussed last
month – we’ve had now two or three resignations – three?
>> ?????: 3.5. >>Dr. Calaway: 3.5 FTE that we now have vacant
that we didn’t have last month and so we’re also
looking to bring some of our full-time custodial staff on the campus to kind of fill those
gaps and we’re going to outsource them again. So probably
next month, you’ll see us come back. Now the
recommendation to do some additional outsourcing, as we had kind of committed to, for other
offcampus sites. So we are kind of going through some
of that and kind of, for both sides, staying true to
out commitment to our existing staff, but also as vacancies occur, starting to look
at outsourcing other buildings as they may be, either on campus
or off campus. So you’ll see another recommendation next
month most likely for Kings Cove and West Park.
>>Chairman Weiss: All right, thank you. Any further questions or comments? All those in
favor, please signify by saying aye.
>>All: Aye. >>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond: Thank you. On pages 5 and 6 another recommendation pertaining to
the purchase of audiovisual equipment is featured.
This is used in classrooms in several classroom buildings. Panasonic projectors will be used
campus-wide. It is the recommendation of the Management
Committee that the Board of Trustees accept the recommendation of the college administration
to November 17, 2011 Board of Trustees Meeting,
Page 8 approve the lowest acceptable bid, bids of
$231,3l8 from Aprisa Technology and $21,660 from Taurus
Technologies for a total expenditure of $252,978 for audiovisual equipment, and I would so
move that. >>Second.
>>Chairman Weiss: Any discussion? All those in favor, please signify by saying aye.
>>All: Aye. >>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond: Thank you. Next recommendation pertains to some general construction
services in a data room in OCB. You’ve had a chance to read that, so I would make the
recommendation of the Management Committee that the Board
of Trustees accept the recommendation of the college
administration to approve the low bid of $49,800 from KES Construction LLC, plus an additional
$4,980 to allow for contingencies for possible unforseen costs for a total expenditure not
to exceed $54,780 for the OCB data room. And I would
so move. >>I’ll second that.
>>Chairman Weiss: Any discussion? All those in favor, please signify by saying aye.
>>All: Aye. >>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond: And in the next three recommendations we’ve sort of put those
together for expediency purposes, so we’ve lumped together
the purchase of 12 welding units, some accessories and
supplies, some remanufactured toner and ink cartridges and some light poles to be used
along the GEB walkway. So it’s the recommendation of the
Management Committee that the Board of Trustees accept
the recommendation of the college administration to approve the following:
Number 1 – low bid of $61,569.12 from Hohenschild Welder’s Supply Inc. for welding kits.
November 17, 2011 Board of Trustees Meeting, Page 9
Number 2 – the proposal from EIS Office Solutions for the establishment of an annual
contract for remanufactured toner and ink cartridges at
an annual expenditure not to exceed $80,000 and the lowest
acceptable bid of $62,059 from City Lighting Products Co. for lumen light poles and I would
so move. >>Second.
>>Chairman Weiss: All right, any discussion? All those in favor, please signify by saying
aye. >>All: Aye.
>>Chairman Weiss: Any opposed? Motion is passed. >>Trustee Drummond: Thank you and the final
recommendation from the Management Committee that the Board of Trustees accept the recommendation
of the college administration to approve $2500 for the Sunflower House Valentine Gala and
I would so move. >>Second.
>>Chairman Weiss: All right we have both a motion and finally a second. Any discussion?
All those in favor, please signify by saying aye.
>>All: Aye. >>Chairman Weiss: Any opposed? Motion passes.
>>Trustee Drummond: Thank you. Just to highlight a couple other things very, very quickly -- on
pages 17-23, you see information regarding our network infrastructure, equipment and
services and monthly expenditures for it is included and
featured. Denise gave us an overview of the expenditure of
classroom technology fund, which was part of a tuition increase this past year. Expenditures
total nearly $400,000. And it is a very good overview.
We’re making just superb progress in re-engineering our IT
throughout campus. Excuse me, also you will see the capital acquisitions and improvements
agenda item that was provided and talked about by Rex
and Bob, and Bob reminded us that our funds have to be
spent on a PEI project by March 15, and we still have a project or two to work with and
we’ll have that November 17, 2011 Board of Trustees Meeting,
Page 10 done in time. All that said, our staff continues
to do an excellent job and we really appreciate it. That
concludes my report, Mr. Chairman. >>Chairman Weiss: All right, thank you. Moving
next to Learning Quality and Trustee Sharp. >>Trustee Sharp: Actually I’m going to turn
it over to Trustee Musil because apparently Dr.
Calaway and I were at the same event this weekend.
>>Chairman Weiss: OK. >>Trustee Musil: We have no action items.
The committee met at 8:00 on Monday, November 7.
We had a pretty large group. The first item on the agenda was to have the 804 Studio presentation
which I think is presented to multiple committees,
I know at least the Management, about the opportunity to
construct a Platinum Leed building here on campus. We heard from Dr. Jay Antle about
it and Dr. Dan Rockhill from the KU architectural program.
It would be a two-classroom building. Donna Sanders, a
JCCC student, a member of the Sustainability Committee, announced that the Sustainability
Committee had agreed to unanimously and enthusiastically
forward $150,000 of its student funds for the project and
I think we’ll be looking at this later today, during the new business.
The second item was to discuss a simulation program that we have sponsored here at the
college with some very high level national presenters
on simulation lab technologies used in the medical
profession. This past year we also helped send that to Russia based on Dr Sopcich’s
Fullbright Scholarship visit over there and it was very
interesting to hear about that. Approximately 150 people
attending on campus from all over America, actually, including a lot of the local medical
and health care industry. This year, faculty from Harvard
presented and next year faculty from Stanford will present.
Right? We just learned about it – it sounds like a great opportunity for Johnson County
Community College to continue to build on its national
profile. We had some curriculum reports on some new
Web Technology and Legal Interpreting classes that
have been added, updates to Computer-Aided Drafting and two program deletions as well.
And finally November 17, 2011 Board of Trustees Meeting,
Page 11 Dr. Grove was going to give us a complete
comprehensive look at AQIP certification program, but we
ran out of time and we’ll do some more of that at our December meeting. I think that’s
the end of the report.
>>Chairman Weiss: OK, all right, thank you. Trustee Rayl, Human Resources, please.
>>Trustee Rayl: Thank you, Mr. Chairman. In keeping with our streamlined approach to tonight’s
meeting, I think the HR Committee report will be fairly short and succinct. We met at 8:30
in the morning on November 1. I have two recommendations
to bring forward. The first relates to the nondiscrimination
policy. You may recall that policy was brought before the Board for a first read back in
July. We’ve made some revisions to that policy. After deciding that some of the things
that were addressed could be better addressed in procedures
rather than policies, and so the recommendation that
we’re bringing forward to the Board tonight is for approval of the final version of that
nondiscrimination policy which adds the phrase “genetic information”
to the policy. Under federal law, as most of you are aware, under the Genetic Information
Non-Discrimination Act, it is unlawful to discriminate on the basis of genetic information,
and so we’ve included that into our policy to make it
consistent with federal law. And so after that brief explanation, the recommendation
of the Human Resources Committee is that the Board of Trustees
accept the recommendation of the college administration to approve the amendments to
Board Policy 411.01 Non-Discrimination as is shown
behind tab 4 in the Board packet and I’ll make that motion.
>>Second. >>Chairman Weiss: Any discussion?
>>Trustee Drummond: I would just commend our HR Committee for working so diligently, so
*** this. It is a complicated issue and I just
think it is a good policy for us, and from this Board member’s
perspective, I see it as absolutely no tolerance for any type of discrimination on our campus
in any way, shape or form. We can make this statement
a lot longer probably, we can’t make it much shorter because
November 17, 2011 Board of Trustees Meeting, Page 12
of federal law, but I think, regardless of what it suggests in here, from this Board
member’s perspective there is just no tolerance for any type of
discrimination. So, again, I commend the work of this
committee and of our Board. That’s all I need to say. Thank you.
>>Trustee Cook: Mr. Chairman, I would really like to add that I really think Trustee Rayl
really led us on a good path at our committee meeting
along with Judy Korb. And I feel very good about how and
support the comments of Trustee Drummond on the resolve we have for this issue.
>>Chairman Weiss: Any other comments? All right, all those in favor, please signify
by saying aye. >>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes. >>Trustee Rayl: Thank you, Mr. Chair. The
other recommendation I have to bring forward relates to
the mandatory training policy. We’re making revisions to the mandatory training policy
that will require that training on the subject of *** harassment
be conducted on an annual basis as opposed to a
biannual basis. That obviously is in keeping with our philosophy and commitment to – against
discrimination on any basis, but certainly to make sure that employees and staff are
well informed as to what our policies are and how those policies
are implemented. And so, and there’s a copy of that change
behind tab 4, page 34 of your Board packet. So with that in mind, it is the recommendation
of the Human Resources Committee that the Board of
Trustees accept the recommendation of the college
administration to approve the amendments to Board Policy 422.02 Mandatory Training, as
is shown in the Board packet, and I’ll make that motion.
>>Second. >>Chairman Weiss: Any discussion?
>>Trustee Musil: Mr. Chair? >>Chairman Weiss: Yes.
November 17, 2011 Board of Trustees Meeting, Page 13
>>Trustee Musil: I was curious about – was there some perceived – to the extent we
can get into this without attorney/client information if it’s
pending litigation – but is there a perceived shortcoming in the
once every two years? How much time will this take, is it… It’s like many things, the
people that need the training don’t get it or don’t understand
it as much as they should in most aspects of life and so I am
worried a little bit about the amount of time we’re going to have employees doing this.
It’s going to take twice as much time as they did before. And
is that some mandatory thing, is that a recommendation from
Mark, or what? A lot of questions in there, I apologize.
>>Trustee Rayl: I can address that initially, and then I’ll defer to Dr. Korb, but certainly
it’s not a reflection of any shortcoming, or perceived
shortcoming in terms of the quality of training that was
being conducted. It’s more a matter of making sure that we’re touching base with everyone
on an annual basis to keep folks apprised of changes in
the law and things of that nature. In answer to your question
about a time commitment, we discussed that in committee as well. Most of this training
is done electronically, it’s not a bunch of people
in a room sitting down listening to a lecture, and so it’s not as
time-intensive as you might imagine. And so we felt that from a risk-management perspective
and to make sure everyone is remaining apprised of
what’s going on in that particular area of the law, it would
be best to do it on an annual basis. I’ll defer to Dr. Korb if she has anything further
to add about the time issue.
>>Dr. Korb: No, the time it takes is about – for the *** harassment training is
about 45 minutes and it is done online. And we really just
thought it was the best practice. The information, privacy and
security training that we do that’s mandatory is required every year and that’s required
by law and then we were doing the *** harassment training
every other year. We decided it was best to bring those
two things in line. It’s the best practice to do it every year and so we just said we
would just do it every year, every fiscal, people go through that
training. November 17, 2011 Board of Trustees Meeting,
Page 14 >>Trustee Musil: I will speak only for this
trustee, but I would like to have you send me those
training things so I could take a look. >>Dr. Korb: Absolutely. You would have access
to them and we can do that. We can send you the
links and you can go through those. >>Trustee Musil: Thank you.
>>Trustee Rayl: Are you thinking you need the training, or you’re just curious as
to the content? (Laughter) That’s a rhetorical question,
Trustee Musil. >>Trustee Musil: I don’t think it hurts
anything to have the Board go through that on an annual basis
as well. And I would support that. >>Chairman Weiss: Any other discussion? All
right we have both a motion and a second. All those
in favor, please signify by saying aye. >>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes. >>Trustee Rayl: I’ll just briefly mention
that we did review the quarterly exit interviews from
employees who left the organization. We always review those to see if there are any issues
or things that need to be addressed or looked at or considered.
And so we did spend some time reviewing those. There
was nothing of note, really, for us to consider and so if there are no questions, that concludes
my report. >> Chairman Weiss: OK, thank you. With regard
to the Art Committee report, the Art Committee met on Wednesday, November 2, and there is
a report of that on page 37 of your packet. Our auditors
from McGladrey & Pullen were here to review their audit of our annual financial statement
report and compliance reports for the year ending June
30, 2011, and I’m happy to report that we received an
unqualified opinion which is the best opinion we can receive. And with regard to that, we
do have the following recommendation, and I will make
that recommendation. It is the recommendation of the Audit
November 17, 2011 Board of Trustees Meeting, Page 15
Committee that the Board please accept the administration’s recommendation to accept
the audited financial statements for the year ending June
30, 2011. >>Second.
>>Chairman Weiss: Any discussion? All those in favor, please signify by saying aye.
>>All: Aye. >>Chairman Weiss: Any opposed? The motion
passes. The Audit Committee discussed a number of
other topics, all again I think are covered in detail in
your report. Those topics include wireless network assessment, an update on current and
planned audits along with the other associated activities
with that. A quarterly project update on auditing activities
about information security, emergency preparedness and enterprise risk management, and some
emergency management policy recommendations were brought forward as well. And, we do have
a second recommendation having to do with the
internal audit policy 210.06 with some recommended changes. This policy basically states that
the auditors sit in the shoes of, or stand in the shoes I guess, of
someone else doing their job when they are doing the audit and by that have all of the
rights to access the data for the purposes of audit that people
in that function would normally have in doing their job.
And so at this time I will make the recommendation that the Board approve the Audit Committee
recommendation, that the Board of Trustees approve the change to Board Policy 210.06
as shown subsequently in the Board packet and I believe
that is shown on page 43. Thank you. I’ll make that
recommendation. >>: Second.
>>: Chairman Weiss: Any discussion? All those in favor, please signify by saying aye.
>>All: Aye. >>Chairman Weiss: Any opposed? The motion
Page 16 The last thing I want to talk about with regards
to the Audit Committee report – we had a first read
of a number of suggested policy changes and those are found in your packet on pages 41
and 42. I would recommend that you read those at your convenience.
We will see those again probably in one or two
Board meetings at the fall. And then I will wrap up by talking very briefly
about the college Ethics Report Line and an update
from that. This is one of the most important things that we do here at the college is provide
a format for members of the college community to make anonymous
reports if they wish to do so regarding things that they believe should not be occurring
at the campus. And at the bottom of page 39 in your report is a
summary of the number of reports that we’ve seen over the last year. And if there are
no other questions, I will end my audit report and we’ll move
forward. >>Trustee Stewart: I might just comment on
the audit, the compliance report? I glanced through it
and I saw that we were non-compliant on some federal title. It’s the Pell Grant and Direct
Loans, Title ????, and that kind of raised a red flag,
and you look at that and you read that it was a very minor error,
and it resulted in less than $18.00 in total funds in the calculation. What is the consequence
of that? We have to file some revised report and send
them a check for $18.00, or… >>Chairman Weiss: I don’t know, Mr. Prater?
>> Bob Prater: It was inconsequential according to the auditor and so we filed a correction
with federal managers.
>>Trustee Stewart: Doesn’t even seem like it’s worth filing a correction for it.
>>Bob Prater: $51 million in aid... >>Trustee Stewart: Yeah, $18, it seems like
it’s kind of, they probably spent a lot of time and effort
in determining that. That’s my only point. I know we work very hard at doing things right,
but when you see that in a compliance report, it’s kind
of a red flag, and then you read through it and you go – $18 out
of $51 million. November 17, 2011 Board of Trustees Meeting,
Page 17 >>Chairman Weiss: And I believe the process
has been modified so that will not reoccur again as
well, so thank you. Anything else? We’ll move then on to the president’s
recommendations for action and we’ll begin with the
Treasurer’s report and Trustee Drummond. >>Trustee Drummond: Thank you, Mr. Chair.
Behind tab 6, pages 45-56, you’ll see the Treasurer’s
report. I will give you a very brief overview and entertain questions. This continues the
Treasurer’s report for the month ending September 30,
2011. During this month we received just under $4 million
dollars of tax distribution. In addition, as you read through the report, you might
notice the general fund performance year-to-date basis. It reveals
that our revenues were about $1.8 million greater than the
prior year and that our expenses were about $1.3 million less. Both of them are going
in the right direction, so we kind of like that. In addition,
if you look at the auxiliary fund revenues, on page 49,
there were about $5.7 million. This is up about 3.25% over the previous quarter. Again,
going the right direction. And then you will notice on page
56 there are case balances. They are very healthy going into
this time of year when you’re at risk for various things. So, with all that said, it
is the recommendation of the college administration that the Board
of Trustees approve the Treasurer’s report for the month of
September 2011, subject to audit, and I would so move, Mr. Chairman.
>>Chairman Weiss: All right, do we have a second?
>>Second. >> Chairman Weiss: Any discussion? All those
in favor, please signify by saying aye. >>All: Aye.
>>Chairman Weiss: Any opposed? The motion passes. Dr. Drummond, does that conclude your
Treasurer’s report? >>Trustee Drummond: That concludes my report,
thank you very much. >>Chairman Weiss: In that case we’ll move
to the monthly President’s report and Dr. Calaway.
November 17, 2011 Board of Trustees Meeting, Page 18
>>Dr. Calaway: Thank you, Dr. Weiss. I’d like to start my report this month by recognizing
Bob Prater and Dr. Sopcich and all the team in
the Fiscal Affairs area for, although very good work related to
our finances all throughout the year, but most particularly as we dealt with this support
team that worked on the audit. As we heard the audit report
for those months, this is from the committee, as you heard,
Bob and his team were cited for their really outstanding work and the high quality of the
things they prepared, and so Bob, to you and all your
team, and Jill, thank you for a job well done. Great job. You
know when you do hear about an $18 error out of $51 million being the biggest red flag,
that says a lot about the kind of work the team does and certainly
Chris Christiansen too from our Financial Aid group
got real high remarks too from the audit team. So, in addition to that we also, later through
the auditing process, had a report related to our Foundation.
And I know Kate will talk a little bit about that later, but
their audit also came back really in an excellent way and so congratulations again to the team
and the Foundation.
In one of those good news/bad news kinds of things, this week is the last week for our
dear friend and respected colleague, Bill Osborn, who’s
been with us for 20+ years. Bill’s done just a magnificent
job for us here at the institution over the period of his time. Of all things, he’s
suffering from the same maladies that all of us are. At least a couple
of us are today. So, I think he was out sick earlier today. If
you do have a chance, or if you happen to see Bill or think about it, if you could send
him your best wishes – he’s just been a tremendous asset
to the institution and we’ve been trying to convince him that
once he gets tired of retirement, that there will be a place back here for him to kind
of spend some time with us. So, he’s just a great friend and
respected colleague and I appreciate and wanted to recognize his
good work and have that in the front of mind for all of you on the Board.
The last couple of days we’ve spent quite a bit of time with the Regents, including
today’s meetings around articulation, transfer. I’m pleased
to report to the Board that we continue to move forward in a
very, very aggressive way with that work and a major breakthrough happened yesterday with
that November 17, 2011 Board of Trustees Meeting,
Page 19 process where Regents really pushed hard and
by this time in January we will have what I think will be a
pretty significant general education core that will transfer in a guaranteed way for
students across all of the state institutions. That’s a huge, huge
accomplishment for the community colleges and the
universities on all the work. Quite frankly, I don’t think it would have happened if
it wasn’t for this Board. About a year ago, you challenged all
of us here at the college to step up and really push hard and
use the power of our institution. I think as a result of that, we’re seeing major
movement at the state level and our students will benefit in a tremendously
fine way from all of that. And so, I just want to
recognize each and every one of you as you really took on that mantle of supporting our
students. On Tuesday of this week I was honored to serve
on a dissertation committee for Shelia Mauppin, Shelia is in the audience. Shelia successfully
defended her proposal for her dissertation, so she’s about
halfway through that mechanism. Congratulate her. She hit it out of the park in her defense
and so, I know she’s on a timeline towards finishing
up early in the spring and look forward to all that final
results. And her study is actually around some work that’s happening here at our college
around student engagement. So, we’ll look forward to see
what the data shows with us and congratulate Shelia on that
major step in her doctoral work. Also, the afternoon on Tuesday, Mia Leggit, who you’ll
remember did her internship with us, successfully defended
her dissertation, so Dr. Leggit now is going to take a little
bit of time off and I think do some job searching. We congratulate Mia, who was part of our college
family for a semester. Our behavior intervention team continues to
do great work as we try and keep all of our people here
on campus safe and we also have the chance through our Emergency Management Planning
team, to have the executive team go through some training
and also that group conducted a safety audit on our
campus, looking at everything from lighting to security services and support and how we
manage our safety efforts here at the college. I’m
looking forward to a report somewhere in the next month from that
group and we’ll bring those findings forward to the institution and to the Board and look
forward to November 17, 2011 Board of Trustees Meeting,
Page 20 whatever necessary enhancements we may need
to make with that. Other than that, the Board can find
my full-blown report under Section 7 of your Board packet, but I’d be open to any questions
you may have for me as related to the monthly report.
>>Chairman Weiss: Any questions or comments? I have two. First very briefly, Shelia, how
much longer will you be with us?
>>Shelia Mauppin: (inaudible) >>Chairman Weiss: Not very much longer. We’ll
be sorry to see you go. And the second thing I
wanted to say is that it’s very easy for the Board to sit here and tell Dr. Callaway
and the staff, well we think you ought to go do this or that or the
other thing, but with regard to the articulation situation with
the state of Kansas, just the Board saying “Go do that” doesn’t really accomplish
a whole lot. It’s the hard work of the staff here and Dr. Calaway
in particular that has caused that issue to move forward. So
it’s much appreciated by the Board and by community college students throughout the
state. So, again, we appreciate your hard work on that and look
forward to a resolution with that issue. >>Dr. Calaway: Thank you.
>>Trustee Musil: Mr. Chairman. >>Chairman Weis: Yes?
>>Trustee Musil: I want to follow up on that. I can’t think of a better service that we
could provide to the citizens and taxpayers of the state
of Kansas other than to have them know that if their child goes
to a community college, they will be able to take that core course on to one of the
Regent’s universities and have it count and not have to repay and
take more time for another course. I think, it’s not done yet,
and I know we’ll have to continue to be vigilant, but this is the most exciting thing
to me that’s happened in the four months I’ve been on
the Board is to think that maybe you could get that and that
we would save students and parents and everybody a lot of time and money by having them transfer
seamlessly and get their four-year degree in the easiest way possible. So, thank you.
All of – the whole team.
>>Dr. Calaway: Thank you. Under tab 8 in your Board packet this evening, page 57, you’ll
see the beginnings of our clinical agreements. Each
– I won’t say every month, but fairly regularly we ask the
Board to consider clinical affiliate agreements for the work that we do generally in our Allied
Health programs, and in fact, we have one clinical
affiliate agreement that we would ask you to consider and
approve this evening and that’s for our Respiratory Care program, clinical affiliations
with St. Luke’s East, and it would be the recommendation of
the college administration that the Board of Trustees
authorize the college enter into an agreement with St. Luke’s East Hospital for the clinical
experiences in our Respiratory Care program. This would
be for a period from November 17, 2011, through June 30,
2012. >>Chairman Weiss: I’ll entertain a motion
at this time. >> So moved.
>> Second. >>Chairman Weiss: All right, any discussion?
All those in favor, please signify by saying aye.
>>All: Aye. >>Chairman Weiss: Any opposed? The motion
passes. >>Dr. Calaway: Thank you, Dr. Weiss, and that
would conclude my report unless there are questions
the Board members may have. >>Chairman Weiss: All right, thank you, Dr.
Calaway. I don’t believe we have any old business to
bring to the Board today; however, I believe that we do have some new business and, Dr.
Antle, I understand that you have a presentation for
us? >>Jay Antle: I do. What a not so long, strange
trip this has been – what’s the Grateful Dead
reference, 19?… I’m in Aaron Tippin country. (Laughter) Thank you all for being willing
to talk about November 17, 2011 Board of Trustees Meeting,
Page 22 this particular proposal on relatively short
notice. What I bring before you tonight is an opportunity for
Johnson County Community College to end, perhaps also importantly, it’s to partner with Studio
804 our graduate program to build a world-class
building on our campus that our students will learn in and
our students will train in. And I’ll say a bit more about this a bit later on, but
now I’d like to introduce the 804 project by introducing the head of
that particular program, distinguished professor of
architecture from KU, Dan Rockhill. >> Dan Rockhill: Thank you and good evening,
we appreciate you taking the time – we understand that time is precious. So, I’m going to
turn it over to a couple of students here to make a presentation –
Dan and Liz. We’re going to hurry through this for you.
>>Liz Pritting: All right, good evening. My name is Liz Pritting and this is my colleague
Dan Nordmeier. As Jay says, we are graduate architecture
students at KU in our final year of program Studio
804. And just really briefly a little bit about Studio 804. It’s a design/build program,
focused on sustainable construction. We do both residential
and commercial projects. Our first commercial project
being in Greensburg, Kansas, four years ago. It was also the first Leed Platinum project
we did and the first Leed Platinum project in the state of
Kansas. Leed Platinum is a standard to which we have held
ourselves for the past four years and to which we are designing this project as well. So,
this is our presentation for the Galileo Pavilion here
on campus. >>Dan Nordmeier: Moving on to your project
– your campus, and what we started to take from it.
Upon initially hearing about the project, one of the first things we did was walk around
campus and look at sites we really liked. One of the sites
we really enjoyed was the site of Galileo’s Garden. We liked it
for its kind of central location within the campus, the high visibility. We especially
liked the sculpture that currently resides on the site. The sculpture
itself just started to kind of serve as an inspiration for our
building. In our current proposal, we would like to restore it to its original state,
like Dale Albert had it in his drawings in 1984. And really, diving
into the sculpture and understanding the relationship that it
November 17, 2011 Board of Trustees Meeting, Page 23
has with the sun, and really trying to incorporate some of those elements into our building as
well. So, kind of looking at the student lounge, how
during the summer, the sun would begin to come through the
skylight in the roof and really start to highlight the green living wall on the north side of
the lounge as well as then in the winter, flooding the space
with natural light. We really wanted to incorporate a lot of
the elements of the sculpture into our building. So kind of looking at the building, as Jay
said, we kind of want this to be a learning tool for students
and kind of a beacon of sustainability that starts to echo
some of the programs that you already have here on campus, such as the rainwater management
system, the farm… We really want to start to echo
JCCC’s efforts in sustainability. So looking at the floor plan,
we wanted to provide, obviously, more classroom space for students. We provided two classrooms
for 25-30 students on the east and the west, as
well as that student lounge on the south which has larger
space, with the conference room and kind of a kitchenette area. The layout of the building
would start to wrap around the sculpture and really frame
it and highlight it as the main kind of sculpture piece in this
courtyard that we want to start to encourage student interaction with the sculpture itself.
As Liz touched on before, dealing with Leeds and sustainability, one of the things we always
look at are these kind of passive and active systems
Whether it’s using cross and stack ventilation to cool the building down, alternative energy
sources with the wind turbine and photovoltaics, harnessing
the sun’s energy. We’re using rainwater management –
kind of collecting the rainwater to be used throughout the building at a later time. We
really like to incorporate these elements of sustainability
into our buildings. So, kind of getting back into the student
lounge, looking south toward the courtyard, you can start to see how the windows begin
to frame this courtyard and the sculpture. You can start
to see the gabion wall system that we started to install. And
basically what that is, it’s a steel and wire mesh basket that we would then place
rocks in and it really starts to play with the light and how the
light matriculates into the space and creates a unique and
dynamic learning environment for students. You can see the dropped LED lighting fixture
that we would November 17, 2011 Board of Trustees Meeting,
Page 24 like to install. It starts to really echo
some of the architectural language you see on the Nerman Museum
here on campus, as well as, again, the living wall that we see as a potential learning tool
for the Horticulture program as it begins to utilize
a kind of unique and innovative way to learn about plant life
and the integration of that into buildings. Looking at the conference space, though, we
see this as a space for smaller student groups to begin
to gather in a more private setting to get them out of that lounge and then really give
them a private space so they can conduct their business in.
Moving towards the most important space is obviously the
classrooms. We really want this building to begin to be utilized by every single discipline
on campus. We don’t see one program taking over this
building. We really want students from all programs to come
in and not only learn what they are learning, but also learn about sustainability and how
we can start to incorporate that into these classrooms. One
of the things that 804 always prides themselves on is the
kind of recycling and reusing of materials and how we start to do that, whether it’s,
you know, slate chalkboards that we would then take and then
refurbish and turn them into flooring or cladding system.
Or recycled glass from buildings that would especially be demolished in the Kansas City
area – we really like to recycle these materials from
buildings around the area – these materials that would
otherwise go in a landfill. >>Liz Pritting: And then moving to the exterior
of the building, here you can see how these separate
spaces wrap around this courtyard and then are connected by these glass vestibules which
serve as interstitial spaces. You can begin to see
how this sculpture will be reincorporated into the courtyard and
how students could be underneath the sculpture and have a more enhanced interaction with
it. And looking from the edge of the courtyard, you
see this reflecting pool that wraps around the entire
courtyard. It serves as a visual tool to this idea of reclaiming and reusing rainwater in
the building. And a lot of the sustainable technologies that
we talk about – we’ve used for the cutting-edge technologies
every year and we’re always looking for new things. This is just looking at some things
that we used last November 17, 2011 Board of Trustees Meeting,
Page 25 year such as the wind turbine and solar panels,
living wall, water reclamation, as well as something that
is important to us which is this idea of community outreach and how we can use this building
as a learning tool. One way that we do that is
by having interactive display boards in the space which show
the real-time energy usage of the building as an education tool. The way that Studio
804 works, we’re able to deliver a high-quality building basically
for half the cost of its real-world value. Just to sum up,
we see this building as a learning tool – not only sitting here on campus, but in the process
of it being built as well. We see it as a learning tool
for the students and an opportunity to bring the community in
as well. Thank you. >>Dr. Antle: I will give you the opportunity
to ask questions of Studio 804 if you’d like in a few
moments further in the presentation. Right now I would like for you all to hear from
some of the students here on campus who are supportive
of this program and have put their dollars behind it. So I’d
like to introduce Kevin Clark and Jorden Henderson from our Student Sustainability Committee.
>>Kevin Clark: I’m Kevin Clark, co-chair of the Student Sustainability Committee here
on campus, as well as a Student Senator and Engagement
Ambassador. This is Jorden Henderson, treasurer of the
Student Senate. Student support for this project has been overwhelmingly positive. Most people
we have talked to, most people we have engaged with
– just seems like a great learning environment for multiple
people in the program such as HVAC, Horticulture, even our own Architecture program. Students
could really benefit from this project. This Monday
we presented this idea, just for a vote of support, with the
Student Senate. We received a unanimous vote of approval for support – something seldom
seen in this current Senate, with myself abstaining. Other
than that, it provides excellent opportunity for more
classroom space, because that’s really needed and a lounge space which is very seldom seen
on campus and could definitely be of good use for clubs
and organizations. >>Jorden Henderson: Well let’s clarify so
I don’t take Awista’s spot. I’m actually the secretary – she
does all the money stuff. November 17, 2011 Board of Trustees Meeting,
Page 26 >>Kevin Clark: I’m sorry.
>>Jorden Henderson: No problem. What I would like to say is, as a student here at JCCC,
you feel a great sense of pride, because not only did
you make a great choice for your education, but also for your
pocketbook. And to have a building like this – to say as a student, I go to a community
college and I have a Leeds Platinum building on my campus.
I can use that building, you know, as a general education
classroom. I don’t know another student that can say that. That would be a huge source
of pride for the students that come here. Thank you.
>>Dr. Antle: All right, so some of you may be asking, certainly some of you in the audience,
so where is this building on the campus master
plan? And the answer is, it isn’t. But it’s certainly inherent
in our campus’s strategic plan, because here at Johnson County Community College,
sustainability is part of that strategic plan. And more to the
point, learning comes first at Johnson County Community
College and this building is about learning. We have two classrooms – general education
classrooms – no program will own it, students from all
disciplines will be in these classrooms. Dr. Rinehart, do we
need more classrooms between 8:00 a.m. and 2:00 p.m.? (Laughter) And if we do this, these
classes will be available for use next fall. In terms of
learning opportunities, there will be crawl spaces all
throughout the building for our tech programs to come in and see how these various active
and passive systems work. Students who are, though, in
a French class come in and have a question about how the
building works, the building will be able to answer their questions because of the interpretive
panels on the walls. This is the kind, and in terms
of being good stewards of college resources, because of the way
Studio 804 works, because of donations that come from companies that want to have their
technologies on display in their buildings, because of
the fact that their labor is free, we get a $500 per square foot
market value building for less than half that cost. And our students on Green Fee Committee
have chosen to put $150,000 of their own dollars
to this project. In terms of payback to the college, just from
tuition alone (not counting any state subsidies) it will pay itself off in three and a half
years. And I think November 17, 2011 Board of Trustees Meeting,
Page 27 it’s just a fantastic opportunity for us
to be nimble, for us to take advantage of an opportunity that may
not have been planned for, but is a chance we really should take and the institution
will benefit greatly from it, and our students will benefit greatly
from it. Now a couple of points of clarification here:
The idea here, and it’s something that we want to have
happen, and Bruce Hartman is here, and we’re trying to make happen, is for the existing
Galileo’s sculpture to fit into the courtyard of this
building because of the synergies about engineering and the
sun, although there is the possibility that the sculpture may ultimately be moved depending
on how those conversations come out. So I don’t
want to give any false advertising here. This our hope. This is
what we want. But there’s a possibility that the sculpture may move.
Secondly, the reflecting pool you see there is an element that’s still a little bit
in play. We’d like to see it, but that, depending on what we here
from our maintenance folks, may not make the final cut. I
thought we should have some truth in advertising here.
So, with all that, oh and one other thing, I’d like to thank in public, Kim Criner
from my staff who has been the go-between between 804 and the
college and has done a remarkable job. So with that, are
there any questions for the 804 folks, or myself or our students?
>>Chairman Weiss: Trustee Cook. >>Trustee Cook: Thank you, Chairman Weiss.
I think, just to digress a minute, I was here this week
for the legislative lunch and had the opportunity to engage with Bruce Hartman in the hallway.
And recently we had a group of collectors, I believe,
on campus from around the country and a pretty significant manager of an art institute, as
I recall. And the question when they left was: “How in the
world did you ever get a museum like this on a college campus? I’ve traveled the country
and I’ve never seen a college have a building, have a museum
like this.” Is that… did I reflect that correctly?
>>(Inaudible) November 17, 2011 Board of Trustees Meeting,
Page 28 >>Trustee Cook: And that along with buildings
like the Regnier Center and the new Culinary Center
that I think has the opportunity to be quite unique, this college has had a reputation
of listening, I believe, to the students and the community
and be very interested in uniqueness. And I guess I’m very
excited about this, Jay, in terms of – and to the 804 group – your commitment to sustainability
and the message we can send, not just to the environment,
but how we can improve the human condition, how
we can have people understand each other. I appreciate the attitude of any program can
go in here and conduct a class, or an experience. So, I see
this as a movement toward how to improve humankind and
am really excited about the opportunity. Thank you, Chairman Weiss.
>> Chairman Weiss: OK, Trustee Rayl. >>Trustee Rayl: Thank you, Mr. Chair. I just
wanted to observe – Dr. Antle and I had an opportunity
to visit about this project over lunch. One of the things that struck me when he talked
about this project is this idea of teaching and learning, which
is what we’re all about here. And the fact that every student
on campus will have an opportunity to enjoy this building in some capacity, whether it’s
having a class in there, or just experiencing the lounge.
And sustainability is not a passing phase. It is the way as
humankind we must move and to Dr. Cook’s point, we have to, as a globe, learn how to
make better use of our resources, and sustainability, obviously,
is the way that that’s going to be done. And a project like
this offers an opportunity for every student on this campus to experience first-hand how
that’s done, how it’s accomplished and the kinds of things
that are possible in using our resources in the right way.
And so, I look at this… It’s a beautiful building, obviously, but more importantly,
a wonderful opportunity for teaching and learning. So
thank you for all the hard work and it’s very exciting.
>>Chairman Weiss: Trustee Musil. >>Trustee Musil: I have some questions, I
guess. I think I raised some of them at the Learning and
Quality Committee meeting. The first one would be this, and it’s really about Dr. Antle’s
point, but three and a half years of payback by tuition alone.
How do you calculate that? November 17, 2011 Board of Trustees Meeting,
Page 29 >>Dr. Antle: That was just a number of classroom
seats we believe would be occupied by students times dollars, tuition dollars, minus cost
of construction – then the cost of building, you divide all that
in. Trustee Musil: I don’t think that accurately
captures all of the cost of all the education, or else we
should build a whole bunch of buildings (inaudible with laughter). I think you probably got it,
but I’m going, geez, so we just build a couple of
classrooms… >>Dr. Antle: It also testifies about how general
education classes are money-makers for the college,
correct? >>Trustee Musil: I have some questions, because
I mentioned this at the…. I think the interior of the
building, the sites you, the interiors you’ve shown are outstanding. I don’t think it’s
a beautiful building. The outside, based on what I’ve seen and
I can’t get a sense of the textures and the colors for sure. I
assume these are fairly accurate. But just from the esthetics standpoint, we picked a
site which takes up one of the major green spaces in the heart
of our campus and we’ve put a building in there that is very
dramatically different than anything else we had. And maybe that’s part of the lesson.
But help me understand that.
>>Dan Rockhill: Sure I can… >>Trustee Musil: The site itself and then
the aesthetics… >>Dan Rockhill: Well the selection of the
site was limited to something that would be within close
proximity to the rest of the buildings on campus and unfortunately there wasn’t anything
else, and I know you understand that, with the exception
of Galileo’s Garden, which we worked very hard to try to
integrate into this, and I suspect in the end we will work all the subtle differences
out. So we try to respect that. It’s very hard to do a building
that’s transparent, as you know. In fact we started with that
idea. It just doesn’t work for all the Leed calculations that we have to do. We envision,
initially, a building that you could almost see through,
if you will, so that we didn’t absorb that really important
space in the center of campus. It’s very difficult to do. The reason for the materials
on the outside, by and large, have to do with Leed. Most of it
is glass and it’s all recyclable. And so it’s really that simple.
We tried to use materials that sort of reflect the spirit of recyclability in glasses. All
these are in there as you understand. So, we’ve literally shoe-horned
this building in here. You know subtle little twists here
and there are very, very difficult to make within the constraints of the site. But we’ve…
and the students have worked very hard to arrive at this. So,
I hope that answers your question. >>Dr. Antle: There’s also a question that
I think Trustee Musil and also in here Trustee Stewart may
have asked at the meetings about the durability of these kinds of materials, so have you got
anything to say about that?
Dan Rockhill: Well, we work with materials that are indeed durable. In fact, one of the
questions that came up was the use of glass on the outside.
When we went to Greensburg three years ago, or it would
have been in 2008 – going on our fourth year now, Leeds used glass there in that project
and anticipating your questions, a group of them went down,
in fact Megan is here. I know she went down to visit with
the executive director of the Greensburg Art Center, and to see what kinds of problems
may or may not have come up with the use of glass. And they
were delighted with it. They had, this being the director of
the Art Center, absolutely no problems, no breakage and easy to maintain. So we were
encouraged then and, in fact, that fanned our fire to continue
to use glass in a project such as this, so… >>Trustee Musil: From a warranty standpoint,
when we have a general contractor come in and we
build a building, we have some abilities to go back to them for that. Because you’re
going to contract out the work, I understand…
>>Dan Rockhill: No, I’m sorry, we do the work.
>>Trustee Musil: You do all the work. So what, from a taxpayer standpoint on a warranty claim…
when I see glass like that, I think it’s durable, but I see leaks, just because it
seems to be what happens, specially on the horizontal surfaces.
November 17, 2011 Board of Trustees Meeting, Page 31
>>Dan Rockhill: Well for one, we obviously need to warranty the building. Just by Kansas
law it has a one-year warranty, so that’s guaranteed,
but we stand behind the buildings because it’s important to us
and our reputation. And it’s not unusual for us to go back and, quite honestly, its
part of the learning experience for these young people. These people
will have moved on and hopefully have jobs, but the
group that I have next year would benefit by coming back. I don’t encourage call-backs,
but you understand, it’s all part of the process.
If you’re going to do these buildings that are a little bit out of the
box, you need to see the ramifications of those decisions. And so, I have students back
over at CDR (Center for Design and Research) which we
finished in July, looking at some things, fixing the water
fountain that had a leak in it, just those kinds of things and we stand behind it. I
wouldn’t dare chance our reputation.
>>Trustee Musil: My final point was one made at the committee meeting and you’ve addressed
it again here today, but this is a great learning
experience during construction. I mean it’s just unparalleled
and you’ve addressed the fact that you’ll have teaching opportunities throughout this
building for the future of the building for any of the technical
trades or other students that want to learn about how that
building was built. Not the French students, perhaps, that want to go down in the basement
and see how the rainwater is hooked up.
>>Dan Rockhill: Well, we would be delighted. In fact we might implement a system whereby
faculty would be able… we’d extend the invitation to faculty through Kim, who is
our liaison as Jay explained, and encourage people to come by.
We can set something up… come by during the course of
construction… we can work those kinds of things out. I said when we visited last time
at the meeting, to me, universities are about ideas, and one
of the problems we have with the sustainable approach that
we’re all so taking – it’s kind of de-mystifying and it’s very confusing to people. When
I went to Greensburg, I learned a big lesson. All of
these things that print out in real-time now, because on our
inverters as an example, when the wind is blowing in Greensburg, as it does, you can
see in real-time a November 17, 2011 Board of Trustees Meeting,
Page 32 flicker of exactly how much energy you’re
generating. We couldn’t keep the farmers out of the
basement. They were absolutely fascinated by it. We had to put a sign up asking them
to stay out so we could finish the building. So the idea now
is to bring all this stuff upstairs and put it in the lounge. And
so there will be a touch screen there, and you can see how much energy is being produced
by the turbine or the photovoltaics. The idea is to reach
over and flick a light switch and see the meter bounce, right?
That way, you really gain a first-hand appreciation of energy consumption.
>>Trustee Musil: I appreciate the effort and I’ll support this. I think one of the goals
of this entire movement for sustainability and what your
students are doing is to find ways to drive the cost of the
sustainable building down, so that we could afford it without you giving us half the value
of the project. Because otherwise it’s very hard from a
taxpayer’s standpoint to say I’m going to pay twice as much for
a building because it’s Leed Platinum, because I don’t think it will pay back in three
and a half years. That’s why it’s our pleasure, I guess,
to accept your labor and expertise. Thank you.
>>Chairman Weiss: OK, any other questions or comments? All right, and, Dr. Antle, I
believe you’re looking for some action from the
Board this evening, is that correct? >>Dr. Antle: We would like the approval of
this project with the total amount not to exceed
$700,000… 700,000, not to exceed. >>Trustee Stewart: Is that… how does the
student funds factor in? >>Dr. Antle: That would be… $150,000 is
already a part of that. So there would be a $550,000 total
contribution from the college… >>Dr. Calaway: …out of our capital. And
those funds are available right now and our capital project
is part of our planning that we’ve done through the Management Committee. Remember
there’ve been some discussions around energy savings and
the like. Some of it will come through that capital site. The
other thing that I think would be a little bit after the fact from our own perspective
is we also think this will be a learning laboratory, obviously for
students, but potentially also for local area businesses that
November 17, 2011 Board of Trustees Meeting, Page 33
may want to explore the use of some of the technology. So, there may be some opportunities
for us to do some fundraising for the Foundation. Kate’s
already had the chance to take a look at some of that. So,
we may do some after the fact fundraising on this project too. To kind of reimburse
back the capital. >>Trustee Musil: I vote we approve the Galileo/Studio
804 project at a cost not to exceed $700,000 to the college and $550,000 to the capital
fund. >>Second.
>>Chairman Weiss: OK, any questions or discussions? >>Trustee Stewart: My, I guess, comment – I’ll
support the project. I’m still somewhat a learner on
this and a little reluctant to – I think if there’s going to be a place for this
type of project, it would be at a college like ours, but to justify the cost
of the project, as Mr. Musil pointed out earlier, $500 a square
foot, we would never approve this. So, hopefully we can show this building and that over time
the ability to provide this type of building for
a lower cost will be available. But I’m not sure that you’re
going to get a lot of takers in the community for that and we could build a lot of classroom
space for the amount of money. I think out at Olathe, it
was 2, I don’t know if Rex is here tonight. He may have
skipped the meeting because he didn’t want to be here. (Laughter)
>>Dr. Calaway: He’s off on some sick leave. >>Trustee Stewart: OK. But the cost per square
foot out at Olathe Health was a couple hundred dollars per square foot, and we got a lot,
a lot of space. I’ll support it. >>Dr. Antle: You got a Leed Gold building
there for $1 million under budget. >>Chairman Weiss: Dr. Cook.
>>Trustee Cook: Thank you, Chairman Weiss. How many buildings are there like this in
the region? >>Dan Rockhill: This would be our fifth Leed
Platinum. >>Trustee Cook: I mean exactly like this building?
>>Dan Rockhill: Oh, none other. November 17, 2011 Board of Trustees Meeting,
Page 34 >>Trustee Cook: Incorporating the sculpture
idea… >>Dan Rockhill: Oh, absolutely right.
>>Trustee Cook: How many in the country? Would this be the only one?
>> Dan Rockhill: I believe so. >>Trustee Cook: Well again, I really am excited
about the uniqueness. I appreciate the comments about the cost and other classrooms, but I
believe that to your point, I think, Dr Weiss, you made the
point about including the community and businesses. This could be a real interest generator that
I think could lead to other kinds of financial activity
and support. So, I just really like the concept. But I do
appreciate your concern, Jon, about the cost. >>Chairman Weiss: Jon?
>> Trustee Stewart: Just curious if Mr. Hartman is here? The details have been worked out?
You’re OK with the Galileo’s – the restructuring
of that and is Ms. Tebbe OK with that? >>Bruce Hartman: We’ve had a series of conversations
and looked at their original proposal, which is what you’re actually seeing here. And
we’re anxious to make sure that the integrity of the sculpture is
essentially maintained – that’s what you all pay us to do. And so that’s what we’re
working with Studio 804, and in our last meeting, just several
days ago, there’s been a great effort to really address that. And
it looks like we’re close to resolving that. >>Dr. Antle: As far as Anita Tebbe, she and
I talked and she’s seen this. >>Mr. Hartman: We’re also fortunate that
Dale Eldred’s widow is still living and so we’re going to
take her input as well. She’s actually an engineer by training and lives in Albuquerque,
New Mexico, now. And so we’re going to, you know, solicit
her advice and approval for this project as well. I actually
had the good fortune of knowing Dale Eldred personally, and I do think this is the kind
of project he would have embraced wholeheartedly.
November 17, 2011 Board of Trustees Meeting, Page 35
>>Chairman Weiss: Any other comments or questions? And it’s also my understanding that
approval of this project would not delay or otherwise affect construction of the Culinary
Building. Is that correct?
>>Dr. Antle: That’s correct. >>Chairman Weiss: All right, seeing that there’s
no other comments or questions, all those in favor,
please signify by saying aye. >>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes. Congratulations.
>>Dr. Antle: Thank you all and our students thank you.
>>Don Weiss: Thank you. All right, and that moves us to reports from Board liaisons. We’ll
begin with the Kansas Association of Community College
Trustees and Trustee Dr. Cook. >>Trustee Cook: Thank you, Chairman Weiss.
Our next meeting is December 4 and 5 in Independence and I would just reaffirm what’s
been said tonight. We have three subcommittees at
KACCT. One deals with marketing, one deals with public policy and one deals with articulation.
And the articulation issue, at least Dr. Calaway
in my opinion, is not just between community colleges and
the Board of Regents, the universities. But with the 19 colleges having a viewpoint about
articulation, representing their own colleges – that’s
another step in this whole process and I would like to
acknowledge that I think the work that former Trustee Mitchelson did on the Board, the leadership
that Dr. Calaway provides to the 19 colleges to
have them come together is certainly significant as well.
We’ll be addressing… I happen to be on the Articulation Subcommittee, and so I know
we’ll be spending additional time with that December
4 and 5 in Independence. If any of you have nothing to do
on that Sunday day and would like to accompany Dr. Calaway and myself, you’re certainly
more than welcome. We’ll be leaving at about 4:00
a.m. and we’ll meet you at a convenient place. Actually it’s not
that far. But we’re looking forward to meeting and that’s my report.
November 17, 2011 Board of Trustees Meeting, Page 36
>>Chairman Weiss: That 4:00 a.m. is solid, is that right? (Laughter) I was all excited
about it until you said that.
>>Trustee Cook: We can move the time. >>Chairman Weiss: All right, Trustee Stewart
can bring us up to date on Johnson County Research
Triangle. >>Trustee Stewart: I am going to ask Joe Sopcich
to make that report. I was not at this meeting and
he attended on behalf of the college. >>Joe Sopcich: I was able to fill in for Trustee
Stewart. The meeting was relatively uneventful. They
reviewed their website. And one of the features of the website is that all three of the schools
have the ability to go in there and make adjustments
to it. So they were demonstrating that. They also conducted a
tour of their new facility. Things are moving very well in JCERT. It was a well-conducted
meeting. >>Trustee Stewart: And the Best building on
the KU campus is about finished and they will have
that grand opening/ribbon cutting scheduled for March, next spring. So that’s very exciting
– that building coming to fruition. So you all, I’m
sure, will be invited. >>Chairman Weiss: Thank you.
>>Trustee Musil: The JCERT facility you talked about – which one are you talking about?
>>Trustee Stewart: The Regents Center… the meeting was at the Regents Center – it’s
the Best building.
>>Trustee Musil: OK. >>Chairman Weiss: All right, Foundation report
–Trustee Musil. >>Trustee Musil: The Foundation executive
board met on the 17th and we received our audit for the
Foundation from McGladry, and it was unqualified. It just sounds so bad to say we paid a lot
for an unqualified opinion, but we got one. And that’s
good. The report on Beyond Bounds Brilliant, which
was held on October 22, drew 700 people and netted a profit for the Foundation of $158,000,
which is November 17, 2011 Board of Trustees Meeting,
Page 37 $21,000 more than a few years ago, the last
time it was held – 145 pieces of art were sold, $33,500
raised in sponsorship. I didn’t know this history, but the first Beyond Bounds was organized
in 1992. And from 1992 through this year, has raised
more than $850,000 to support exhibitions, acquisitions and
arts education programs on campus and at the Nerman. So, that’s significant, that’s
real money over the last 19 years. Some Enchanted Evening was
held this last Saturday night. I think about everybody was
there. It was a great evening. Terry and Marlene were the co-chairs and we honored 29 or the
past 29 Johnson Countians of the Year, of which 23
were there. No there are 29 because some of them had two
in one year. Some of them were couples, that through me off at first too. But there were
more than 24 honorees in 24 years. Tom Mitchell of DLR
Group led the corporate sponsor team. The event raised
over $627,000 which is about double of what the best year was before that, and over 25
years has raised over $5 million for student scholarships,
that’s pretty impressive. I’m going to read the names of the largest
sponsors, even though most of us knew it, but for those
who might actually be flipping around on the channel, I think it’s important they know
who in the community supported this at this level. The
first-ever Visionary Sponsor was $100,000 from the Judge
William and Maxine Allen family. Judge Allen and Maxine passed away, I think in August,
but have been long-time attendees of this event – a
great, great example of people who were public service
oriented. So, $100,000 from the Allen family; eight Legacy Sponsors: BNSF Railway Company
that we have a pretty good relationship with here
on campus, Capitol Federal, Friends of Barton P. Cohen, Ben
Craig, the Kirk Foundation, Olathe Medical Center, George and Patricia Semb, and the
Victor and Helen Regnier Charitable Foundation.
Two Sunflower Sponsors were Don and Adele Hall and the Shull Family Charitable Foundation
and there were seven Open Petal Sponsors: Martin
P. and Mary Davidson Cohen Charitable Trust, Black &
Veatch, Gould Evans, JE Dunn, Kansas City Regional Association of Realtors, McCown Gordon
Construction and Midwest Trust/Financial Counselors Inc. A good time was had by all, particularly
November 17, 2011 Board of Trustees Meeting, Page 38
prior to the dinner when we all watched Kansas State win a four-overtime game in the bar.
That concludes my report.
>>Chairman Weiss: If I’m not mistaken, Maxine Allen was one of the first Trustees for the
college as well.
>>Dr. Calaway: Mr. Chairman, if I might. I know Kate’s with us. I’m not sure if Kate
had anything else she wanted to share related to …
>>Trustee Musil: She wrote this for me, there can’t be anything else. (Laughter)
>>Kate Allen: Thank you. Dr. Calaway asked that I just share very briefly about our Foundation
quarterly that I believe you all have a copy of. He just wanted me to draw your attention
to that in our efforts to improve our messaging and communication
with our volunteers, our Foundation board and eventually our donors. We’re taking
very early steps to pilot some of these internal communications. Right now these just go to
our Board and you all as Trustees. Under Past-President Sandy Price and the Executive Committee of
the Foundation, there was a push to move our messaging to
more e-communications. She called for an elimination of hard-copy calendars, hard-copy invitations
when possible and the like. So, this is an attempt to consolidate our communications
in a more organized fashion, to better equip our Board members
to make them brand ambassadors, to make them more
improved key communicators for the Foundation. So, this is an internal prototype, if you
will. The layout has changed several times based on
feedback from the Board. It will continue to change as we
receive updates in branding, based on the college changes to color and logo and things
like that. I would like to thank Julie Haas’s department and
Ian Nance who helped us with, not just this, but with all of our
collateral. He did everything for Some Enchanted Evening, the program as well, so he’s been
a great help and we’ve relied on that resource here
at the college immensely. We’re also working on a revised
website with Julie’s department and will eventually be using this communication to
drive people to that site which will be more interactive with donor
stories, student testimonials, updates on various projects
November 17, 2011 Board of Trustees Meeting, Page 39
that we’ve been a part of and things like that. So, again just a very brief update,
we’re excited to move ahead in this direction, we welcome your feedback
and comments about it. I just wanted to bring it to
your attention. Any other questions? >>Chairman Weiss: Trustee Sharp.
>>Trustee Sharp: I have a quick question. If you find out who donated the strep throat
that everybody has, I would like to pay them a
personal visit. >>Kate Allen: No tax deduction for that.
>>Dr. Calaway: I’ll be right next to you. Mr. Chairman, Kate and the team, you know
Kristin and everyone from the Foundation group, they’ve
just done a spectacular job this fall. Bruce Hartman, you
know the group over at the museum – you think about between those two projects raising,
we’re starting to push toward almost a million dollars of
funds to support the museum, to support student scholarships,
really spectacular work out of both Kate, Kristin, certainly Bruce, Art and the whole
team over in the museum. We are just very, very lucky. And
as we heard earlier from Dr. Cook, you know when you
have people from around the community say, “Wow, what a special place the college is,”
and you know we’re like everywhere else, we have our
awards, but I think the work that special people like Bruce,
Kate, Kristin, Art, the rest of the team have done some really spectacular things this last
month. I don’t know if they’ve slept at all, but, you know,
thank you. Really great work on everyone’s part. We really
appreciate it. >>Kate Allen: If you see Kristin McDaniel
in the next month or two, I mean she handled both of
those events just three weeks apart. So she’s the Special Event Coordinator and just – she
made it happen, she pulled it together, so really
grateful to have her. Thank you. >>Chairman Weiss: Thank you. All right then
we’ll move on to the Steering Committee report,
which Dr. Drummond and I attended earlier this afternoon. The discussion focused primarily
around the approach to negotiations for faculty contracts
next year and focused mostly on the possibility of using an
November 17, 2011 Board of Trustees Meeting, Page 40
interest-based bargaining approach, which is similar to what was used two years ago
as opposed to a traditional adversarial bargaining approach,
and so that was essentially the gist of our conversation for
about 45 minutes this afternoon. And Dr. Drummond, anything that you would like to add to that?
>>Trustee Drummond: I think that’s a very good summary, thank you.
>>Chairman Weiss: Do we have any questions or comments regarding that? All right then,
we’ll move on to the Faculty Association and Mr.
Anderson. Perhaps you came away from the Steering Committee with a different view than I did,
but I think that… >>Jeff Anderson: I think you summed it up
well and I thought it was a good conversation. I’m excited
about the possibility of bringing that model forward and hopefully getting a tradition
of working with that model long-term, because I think there’s
been some folks around the country that have been using
this in a long-term kind of fashion and the longer we can use this, the better the teams
become at this process and the trust is built through the
process through a long-term effort. I’m excited about it, so. She
just left, but I wanted to thank Kate for the work the Foundation does for student scholarships.
They do a great job and really appreciate the work they
do. Also, I wanted to thank you guys for, I’m getting kind
of off-topic here, but I wanted to thank you guys for voting to approve the building here
tonight too. I think that’s just a real exciting building
and it’s going to be very unique and I can’t to see it on campus
here – be a great addition to the campus. The faculty have been involved in a couple
of very important projects these past months and they’re
just coming to a close here in the next few days. Actually, one of them has been the sabbatical
process. We had a group of faculty apply for sabbaticals
and, if you’re not real familiar with the process, you
have to go through a kind of a series of exercises to develop a proposal and it’s got to be
kind of finetuned to fit within these parameters. Then you go
through an interview process where you’re facing
peers and a committee and you’re doing a presentation of your idea and they have questions
and then they do a rating process to see who’s going
to get the award and who’s not going to get the award. So,
November 17, 2011 Board of Trustees Meeting, Page 41
we’ll say, I’m hearing bits and pieces, I don’t have all the results yet, I was
actually waiting to get a report from someone tonight to be able to
share some information on this, but the report was late in
coming. But, I know Dr. Antle was involved in the committee, and I wanted to thank Anita
Tebbe for chairing the committee and we’ve got, from
what I hear, some very, very strong proposals coming
forward for the sabbaticals and I want to thank you for the support for the program.
I think it’s a very valuable program for the college. It’s a
very valuable program for faculty renewal and it’s just, speaking
for myself, I’ve had a couple sabbaticals over my 23 years I’ve been here at the college
and it’s a tremendous benefit. I want to thank you for
that support. Also, another process of coming close to the
end is the Distinguished Service Award. The faculty go
through that process to be recognized in that vein. I spoke with our external judge just
last night. I used to work with this fellow years ago. He’s
got a background in higher education and also he’s got a
background in business. He runs his own consulting company and he was telling me last night on
the phone that he was just very, very impressed
with the quality of work that the faculty are doing and he
didn’t know a lot about the campus, but he said he had a better feel for the campus
after reading these projects and reading the work the faculty
had been doing. He’s going to send those results in by fax
tomorrow. So those should probably be publicized pretty soon I would think.
Then finally I wanted to thank Dr. Calaway for his support on this articulation project.
It’s just a real critical movement for the college here and
I would love to see Kansas getting into the year 2011 on this
articulation business, and so… >>Trustee Stewart: Five… 2005.
>>Jeff Anderson: That would be fine too – as opposed to the Stone Age. So that’s all
I have. >>Chairman Weiss: Thank you. We have a question
from Dr. Cook. >>Trustee Cook: Thanks, Chairman Weiss. Jeff,
I’ve been on this Board now for just a short time. It
seems like many of the reports usually are around negotiations. I appreciate your comments
tonight November 17, 2011 Board of Trustees Meeting,
Page 42 about the sabbaticals and about the work you’re
doing with the distinguished service. I think going
forward, I’m not going to ask you tonight, but going forward I’d really be interested
in any strategies that the Faculty Association is involved in
to advance teaching and learning on the campus and perhaps
a success story or two of such strategies. So, for example, you’ve been encouraging
about the sabbaticals. It would be refreshing, at least
to me, to hear of someone who’s been on sabbatical and a
brief summary of how that advanced teaching and learning on the campus. Thank you.
>>Chairman Weiss: Any other questions? I’m sorry, go ahead.
>>Jeff Anderson: When I get a chance to see the details of the proposals, I can maybe
bring those next month and share those with you. I think
you’ll be impressed when you see the depth and the quality
of work that they’ll be doing outside of the campus for these projects. And then, I’m
confident in saying that a lot of that work they do outside the
campus will be brought back to the campus and then be able to
be used in the classrooms and many other learning applications across campus.
>>Trustee Cook: OK, thank you. >>Chairman Weiss: Now I would like to second
Trustee Cook’s comments in the sense that we saw
a wonderful presentation about what I think is a beautiful and exciting building and opportunity,
of course, here on campus, but it’s essentially
just an empty building. And it’s the faculty that will be
leading the classes in those two classrooms that will bring the building to life. And
I, for one, would appreciate hearing more about the wonderful
work the faculty is doing at this campus. >>Jeff Anderson: Thanks for saying that.
>>Chairman Weiss: Anything else? Thank you. All right, our Student Senate report and Miss
Galanou. >>Gina Galanou: Hello, everyone. First of
all, thank you for having me here once again. I will begin
what the Student Senate has accomplished so far and then move on with updating you with
our ongoing and future projects. So as I’ve said in
our previous meetings, JCCC Student Senate hosted the trick or
November 17, 2011 Board of Trustees Meeting, Page 43
treat for kids in October. We had around 60 children from the community show up and it
was a great success. Around five or six clubs and organizations
from JCCC participated in engaging with the children and making this event a success.
We’re hoping to make it a new Senate tradition and continue
for next year as well. As always we’re continuing to fund student organizations and clubs for
their trips and events. We have funded organizations for
both fall and spring, allocating more than half of our
budget. We’re happy to help them with all their educational goals as well as trips and
professional activities. We had senators participate in
the JCCC safety and security audit. We were able to discuss
some great ideas along with other students. We’re hoping that the Emergency Preparedness
might be visiting us for a more in-depth discussion
with the senators. Some of the ideas heard in that meeting
were maybe offering sections of martial arts or self-defense along with student orientation,
so students are more aware of the fact of where they are
and how to protect themselves if anything arises. In
addition there have been requests for more lighting in some of the ITC and ATB parking
lots, because it’s really dark especially during night
classes. We are exploring solutions to maybe make more signage
available for motorcycle parking, because we know there are spots available, but maybe
making students more aware of where they are, and perhaps
writing maps with where exactly they would be if you are
not familiar with the campus. The Student Senate executive board is having
weekly-monthly tabling around campus. We have been so far to the library, the ITC, the OCB
and the COM building, trying to get students around campus
from every single department and see their concerns and needs and also their comments
and ideas for future projects the Student Senate would have.
As a result of the tabling, we received a concern from
students who are parents about the no-children policy in the computer labs. We are communicating
with the computer labs to maybe find a solution
– maybe set an age limit, or other applicable guidelines to try
to accommodate their needs as much as possible. The Service of Fundraising Committee of the
Student Senate is looking at our November project
which is photos with Santa. I think you’re all familiar with
November 17, 2011 Board of Trustees Meeting, Page 44
that. It takes place November 30 at the Student Lounge which is COM 322. And it’s, I believe,
from 9:00 a.m. to 2:00 p.m. You’re all invited
to take a photo with Santa Claus and get some beverages and
maybe snacks. Along with the photos with Santa events, every year we are hosting a service
project. This year it’s called JCCC Gives. Previous
years we were looking at Johnson County organizations, maybe TLC, or other organizations like that,
to donate. This year we decided to put a focus more on the
JCCC students, faculty and staff of the college. So we asked different people around JCCC to
nominate people who they know have a need for this
Christmas and are working or are students of JCCC. We’ve
had some wonderful nominations from people that are really struggling financially and
would use this extra support. We have received… we welcome
donations or gifts, both in monetary form, but also in
the items. Those are received from the faculty as groups, but also various student clubs
and organizations will be donating as a group,
adopting a person or an item for that person. And we’re also
receiving general monetary donations that will go toward that – maybe accommodating
those needs. Lastly we’re starting our Scholarship Committee
in order to distribute the funds that we collected last year from the Dollars for Scholars. We’re
now accepting nominations for international and out-ofstate
students. It’s an international and out-of-state student involvement scholarship. The application
is due December 2. So, next month we will have
those names for the people that have received the
scholarships. So we’re really excited about that. That’s all I have at this point. I
can take any questions or comments that you would have.
>>Chairman Weiss: Do you have any questions or comments? Trustee Musil?
>>Trustee Musil. I’m just very excited to see the Student Senate get involved in the
security on campus, because I know that the Board takes
it seriously. I know that our Safety and Security people
take it seriously and you can never be secure enough and we can never guarantee it, but
the students see it and if there are things that we can improve
upon, then I think there’s a great willingness to do it here.
The recent editorial in the Ledger that, nobody should get the impression that this campus
isn’t safe, but November 17, 2011 Board of Trustees Meeting,
Page 45 you guys are here everyday and you see things
that maybe we don’t see. So, thank you for that emphasis
and help. >>Gina Galanou: Thank you. Absolutely. And
I think the students are here everyday and they see
issues and what makes them feel less safe or more safe, and maybe they can add something
or keep doing what they’re doing.
>>Chairman Weiss: OK, any other comments or questions?
>>Dr. Calaway: If I might, Mr. Chairman. >>Chairman Weiss: Yes.
>>Dr. Calaway: Just to recognize one of our student leaders, Eric Wormley, who’s with
our Veterans Club here on campus, who along with
Gina and the hard work of our students here, organized a
reading of all of the names of the service veterans who lost their lives since 9-11.
I think there were about, it was like 5 or 6,000 names that were
read over the course of about 10 or 12 hours here on
Veterans Day along with a host of other events that took place. We had the Tuskeegee Airmen
event and also a veteran’s luncheon for employees
and students who are vets. But Eric did such a great job of
organizing folks to read the names and the like in very moving activity for those of
us who have lost friends or family. So anyhow, I would just
commend the Student Senate and certainly the Veterans Club
for that. It was a pretty important day for us. So thank you for your hard work and certainly
Eric’s. >>Gina Galanou: Thank you.
>>Chairman Weiss: And I just wanted to make just one other comment as well. I’m very
impressed with the dedication and commitment that the
students have to this college and to this campus going back
a while back ago when the students voted to increase their own fees for green and sustainability
projects and also for the students to put their money
where their mouth is with the $150,000 toward this building.
I’m just very impressed with the student direction in that regard. So as their ambassador,
I congratulate you for that.
November 17, 2011 Board of Trustees Meeting, Page 46
>>Gina Galanou: On behalf of all the students, I thank you.
Chairman Weiss: Thank you. That moves us to the second petitions and communications portion
of the agenda this evening. It’s a time for
members of the community to provide comments to the Board.
Comments are limited to five minutes unless a significant number of people plan to speak.
In that instance, the Chair may limit a person to
less than five minutes. Presenters have the opportunity to speak
at either the first or second rather than both. Prior to beginning comments, we ask
that you state your name, your address, city and state. Do we
have anyone that would like to address the Board at this time?
OK, seeing none, I will close the petitions and communications section of the agenda and
will move to the consent agenda. The consent agenda
is a part of the Board agenda where a number of items are
grouped together of rather routine nature and considered in one motion. At this time
I would like to ask whether there are any motions in our consent
agenda that a Board member would like to pull to have
considered separately. >>Trustee Stewart: I would like to have Human
Resources C1 Retirements pulled. >>Chairman Weiss: OK, anything else? All right
then, I’d like to entertain a motion that the consent
agenda be approved minus the item C1 Retirements under the Human Resources section.
>>So moved. >>Chairman Weiss: OK.
>>Second. >>Chairman Weiss: We have both a motion and
a second. Any other further discussion? All those in
favor, please signify by saying aye. >>All: Aye.
>>Chairman Weiss: Any opposed? Motion is passed and we return to item C1 and, Jon, I know
maybe where you’re going with this even though it’s maybe a year from now.
>>Trustee Stewart: Could be, you never know where I might be going.
November 17, 2011 Board of Trustees Meeting, Page 47
>>Chairman Weiss: I’m not in favor of approving that motion either, but I don’t want to
get in front of you. Please continue.
>>Trustee Stewart: We have the good fortune of having a lot of great employees at the
college – faculty, staff, administration, and I know
that they probably don’t get the appreciation they deserve
always, but I personally don’t get to work with all of them, but there’s a gentleman
here that I see is going to retire December 31, 2012 – Bob
Prater. And I don’t know how many years you’ve been here,
Bob, but I think as many years as I’ve been active at the college. I worked with you many
years ago on some banking issues so I’ve gotten to know
Bob Prater over those years. Typical Bob Prater fashion, he
doesn’t give a month or two notice, he’s given us over a year’s notice that he’s
retiring December 31, 2012. So we’ll have a lot of time to still
ask you lots of questions, Bob. But I just want to tell you how
much I appreciate your service to the college and what you’ve done in your calm steadiness
and your financial knowledge of what is going on here
at the college and that is going to be truly missed. But I’m
glad we get to use that expertise and experience for another year and I propose we accept the
retirements with, I guess, regrets. I don’t know how
you’d say that, but I wish you were going to work another 20
years. You’ve done an outstanding job. >>Chairman Weiss: And I assume that any time
during the next year, the Board has the opportunity to rescind their approval on this motion as
well. OK, we have a motion and we have a second. >>Second.
>>Trustee Drummond: I would just echo the statements that Trustee Stewart has made.
I’ve had the opportunity to work with Bob for a couple
of years now. I’ve leaned upon him a great deal as a fairly
new Trustee and new on the Management Committee. I’ve been exceedingly impressed with his
knowledge and his wisdom and how he has guided the college across many years to the place
where we are now – which is a great place. So, thank
you, Bob. We’ll be working with you a while longer, but
we’ll miss you when you do leave. November 17, 2011 Board of Trustees Meeting,
Page 48 >>Chairman Weiss: Dr. Calaway, did you have
a comment? >>Dr. Calaway: Well, If I just might. For
those of us who have a chance to work with Bob every
day, we know the kind of work that he does and I think Trustee Stewart’s and Trustee
Drummond’s comments, we would all, all of us around the
college would concur, but I would just say that if the
taxpayers of Johnson County knew the kind of work Bob Prater’s done for this institution
for decades, they’d all be writing e-mails and sending
letters of thanks because we are in the financial position we are
as an institution because of Bob’s good work and the leadership he’s provided to
his team. We’ve been very, very lucky to have Bob on our team,
everywhere from the way he invests to the way that he
advises. All the taxpayers of Johnson County, I think, owe him a great debt and we just
want to recognize you too, Bob, thank you.
>>Trustee Stewart: And I’m most pleased of the fact that we have the compliance report
and we were off by $18 out of $51 million – it
was NOT the reason Bob announced his retirement. (Laughter)
>>Trustee Musil: He’s got a year to fix that.
>>Chairman Weiss: And again, congratulations on your retirement and the college will certainly
be the poorer for it. So again, congratulations.
(Applause) And with that, I believe we are still missing
a vote on this motion. All those in favor, please signify
by saying aye. >>All: Aye.
>>Chairman Weiss: Any opposed? Motion passes and I don’t believe we have any other business
to come before the Board and so I will adjourn
the meeting.