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Card: Office 15-Minute Webinars
Animations in PowerPoint (without being dorky)
aka.ms/offweb Doug Thomas: Thereís many symptoms to a really
bad PowerPoint. One is you put every single word on the slide. Another symptom of death
by PowerPoint is making things move on the screen for no apparent reason, things that
spin or move around or shoot onto the screen. They can really distract what youíre trying
to say. Your audience is not remembering what youíre saying. Theyíre looking at the thing
spinning on the screen over and over again. So we want to do animations. And we want to
do them more smartly, so you can have a better impact with your presentation. So weíre going
to talk about animation without being dorky. Doug Thomas: But letís talk a little bit
about being dorky, shall we? Letís show you a couple of these things that Iíve seen definitely
over time and that you have seen too. Things that spin. Or anytime thereís a running person,
they seem to have to run on the stage or balls need to bounce. No oneís even listening to
what Iím saying anymore. Theyíre just watching these boxes move. So thatís what you want
to stop from doing. Doug Thomas: Before I get into the how-to
I want to talk about a few little rules. I was down at presentation summit which is a
great conference for people who do presentations. Itís hosted by Rick Altman whoís done a
lot with PowerPoint. And he did a talk about animation that luckily I went to because I
had scheduled this webinar before I went there. And he showed some rules, some things I wanted
to share with you. And one is anytime that you have something on the screen even if itís
the words that are appearing, thatís where the attention goes. So if you just have a
bouncing ball or a coin thatís spinning and it just spins the entire time people are going
to watch the coin. Theyíre going to think, maybe itís going to do something else besides
spin. So you want to use your animations and your movement in PowerPoint carefully. And,
again, he has us take this oath that just because we know how to do this doesnít mean
we will do this. Just like we know we can put every word on a slide doesnít mean we
should put every word on the slide. He also talks about separating the structure of the
slide from the data because the data is usually what you want to talk about especially if
youíre in the graphs and weíll show that here in just a moment.
Doug Thomas: So, again, a couple of things here. Iím going to show several things in
one slide. I probably would never do that normally but I just want to show you different
types of animation that we have. You can bring in pictures. You can bring in text. Now, I
did this for Rick. Instead of one line at a time, youíre going to see all of the text
all at once. And Rickís a big fan of that because why make it so each click is going
to be something on the mouse. So if you have something like this which is an arrival time
about an event put everything up there at once. Donít bring it in one point at a time.
The graph is all ready there. So itís the data that weíre going to show. And you can
do that with clicks and weíll show you how to do that. And one of the ones that people
forget about that I like to use sometimes is color. And with a click you can change
the color of things and that is still animation. So those are several things you can do, just
donít put everything on one slide at once, please.
Doug Thomas: But letís kind of dig into some of these animations. Weíre going to build
a slide here, let me show you one. Letís say Iím presenting this brand new-- our company
just expanded, weíre going worldwide, and we have a new logo and a new tagline. So weíre
going to show some animation for that. So with this I have the tagline appearing first
and Iím just clicking for each line of animation. Click once. Click again. Click a third time
and now the logo appears. And click a fourth time and the little heart element appears.
So four clicks get me four bits of animation. Weíre going to build that slide. And weíre
going to build it by kind of three different things. Weíre going to select an object.
Weíve going to animate it. And then weíre going to edit it or work on some effects.
And sometimes people forget the effects. Thatís an important part of just now using the premade
animation. Doug Thomas: So hereís the slide. And letís
now build it. So Iím going to escape out of slide mode. And now Iím here in PowerPoint
2013. Everything Iím showing, though, is going to be available in other versions of
PowerPoint pretty much. So letís go into the animations slide. And then I have three
different elements on this page. I have a tag line. I have the logo. And I have the
little heart there. So three different boxes Iím going to animate.
Doug Thomas: So if you want to do animation, again, click on the object you want to animate.
Letís just look at that heart for a moment. And then you click on the type of animation
you want and then youíll actually see it happen. So hereís a fly in and you can see
that. And, again, on the live you may not see it appear. But thereís different animations,
and as you just click on it, it previews that. And you can pick a whole bunch. I mean look
through this menu. You have entrance, emphasis, exits. You can enter something, emphasize
it and then have it leave, but donít do that. Again, we want to use this smartly. If you
do anything besides just a simple animation, you want to us the animation and even if that
you probably want to use the animation pane. If you look in the upper right hand corner
here of the ribbon animation panel, Iím going to click on that. And then you can see your
animation. So, again, that little heart animation is represented by that green bar. Weíll show
how that works. Letís build everything though. Iím going to actually make this animation
go away so weíll click none. Doug Thomas: Iím going to build this from
the ground up. Iím going to build the tagline, then the logo and then the heart. So Iím
going to click the tag line first and Iím going to have this float in. So Iím going
to click the float in. Sorry Rick. Iím not a fan of that one. And then Iím going to
pick my effect options. Now, here thereís only two options. I can have it float up which
it just did or have it float down. Iím going to actually have it float down. And it looks
like itís going through the logo but remember the logo wonít be there. This will be the
first part of the animation Iím going to build from the ground up. Now, the other thing
I can do with effect options here is I can actually have this sequence. So I can actually
do it by paragraph. So each line will come in one after the other. So click for the things,
click that really matter. I can change that too.
Doug Thomas: Letís go over to the animation pane and see these animations here. The second
line here, thereís a little tiny star that means entrance and next to that is a little
tiny mouse. That means you have to click each one and Iím going to change that because
that second line I just want it to appear. So Iím going to click on that second line
in the animation pane. And Iím going to go up to timing. And thereís three timings.
You can do it on a click. You can do it with the previous animation. I want to do mine
after the previous and look what happens to the green bar when I do that. It shifts. It
goes-- so thatís actually a graphic representation of the animation. First, the first line, then
comes the second line. In fact, you know what Iím going to do with the second line, Iím
going to change the effect so thatís going to come up. So one line is going to come down.
One line is going to come up on the animation. Letís quickly add the other animation. So
the logo I click on that box, weíll have that fade in. And then the heart Iíll click
on that and I was going to do something silly but I canít do it. Weíre just going to have
it fade in. Doug Thomas: And now the animation pane has
three steps. The first two is in one step and then click for the rectangle and click
for the heart. Now, the heart I also want it to just appear. I donít have to click
for the heart to appear. So Iím going to go over to timing after previous and you can
see it shifts there again. Doug Thomas: Now, letís go back to that rectangle
which is my main logo. Look at the timing, thatís only a half a second, thatís pretty
quick. I want it to build. This is our big moment, right. So Iím going to click the
timing bar and as I do you can watch the green bar. And it gets longer as I do that. I think
each click is what, a quarter of a second here. So letís do a three second fade in.
And notice that the heart always stays after because itís always after the previous. Now,
those green bars you can also move. If I wanted to have the heart animation first I can just
click and drag it up and now that becomes the first animation. Iíll undue that.
Doug Thomas: And then I can also-- letís say I donít like the heart. The design team
put the heart in and I really donít like the heart. So Iím going to control the heart.
Hereís what Iím going to do-- well, Iím going to have it fade a little longer, so
Iím actually going to drag the green bar a little bit. And then Iím going to move
the entire green bar and Iím going to space it out. So what happens here is the Contoso
logo will appear and then there will be a period of nothing happening and then the heart
will appear. Iíll show you why I do that in just a second. So I think Iím ready to
go. Now, one thing that first animation happens on a click. A lot of people want the animation
to start as soon as you switch a slide. And so what you choose there is click that first
element and click on after previous. The previous mean the slide changing. So the slide changes
and the animation appears. Doug Thomas: But that can be a problem and
Iíll show you why. If I have it that way, letís go to the slide show and let me get
my thumbnails out of here. If Iím on this slide, and I know the next slide-- Iím talking
numbers, Iím talking our figures and all of that, I am talking numbers, look theyíre
big. The next slide I know is the big reveal. Iím going to show you the new tag line, the
new logo. But I donít want this slide to be on when Iím talking about that. Thatís
kind of out of context. But I know if I click my button itís going to appear. So thatís
why I want to make sure the animation starts on a click. So letís go over here again.
In that first animation I want to start on a click and then now weíll show it. So Iím
on this slide. I go to slideshow. Iím talking about numbers. And now I want to talk-- now,
I want to switch the tone of our talk to our big reveal. So Iím going to click for the
next slide but the animation will not appear until I click. So now we have a nice blank
slide that focuses on me, on the words Iím talking about, about a big new change. Here
comes our new tagline. Weíve all ready tested this with 150 of our customers. We have a
98 percent approval rating. And here it is for the things that really matter. And then
I can wait. And then when Iím ready to reveal the logo I click again Contoso. And weíre
now international. Wild applause. They love it. They think itís great. And they wonít
even notice because it takes a couple of seconds that the heart appears. See, the heart is
just kind of buried in the applause. So thatís how you can build that slide.
Doug Thomas: Letís look at some other ways. Letís look at a graph. And as you notice
I have a very simple graph here. We should probably do a talk about using graphs and
numbers in talks. You want something very simple. And I can animate this by our sections.
Our west section I click once I get those numbers. I click the central I get those numbers.
I click the east and I get those numbers. But the thing is if you notice those numbers
and letís say theyíre quarterly numbers that pink bar at the end is really big. Thatís
our story. We had a really great fourth quarter. So letís animate that a little differently.
So Iím going to escape out of that and click on and get into animation. And as you can
see the animation is on the side for each section.
Doug Thomas: Iím going to go to the animation. I have this wipe animation and I can go to
effect options. Now, thereís different options. I can swipe from left to right if I want to.
Why would you do that for numbers, though? You could. But Iíll keep the bottom. But
the option I really want to change is down here. The sequence is do I want to do it by
the series or the category? The category is west, central, east. I want to do it by the
series of data. So let me click that. And now it will appear in for each click is for
each bar. So I can wait, let me just show you here, slide show, current slide. Now,
as I click and I can click the first two and talk about that really quick. I can talk about
our third quarter. We fired the manager in the central districts. So if things are looking
better in the central district, but then I want to talk about the fourth quarter. We
really rocked the boat and thatís really let us to our new international domination
in whatever weíre doing. And then I can click and get that fourth. So, again, the data is
what Iím animating, no the structure. The graph did not fly on to the screen, just the
data did. Doug Thomas: One last thing I want to talk
about is motion. Letís say for our big change weíre no longer just a pharmaceutical company.
We want to reveal now that weíre also in hospitals and in healthcare and that our overall
what weíre looking at for folks is our overall wellness. So I have these shape and I want
to reveal them with animation. But the thing is all three shapes are buried right there.
Theyíre all stacked on top of each other. Let me show you something here which is called
the selection pane. Doug Thomas: Now, I have three shapes here.
Here, Iíll try to reveal them for you. So theyíre there. Let me undue that. Okay. Theyíre
all stacked up. If I go to the home tab, thereís a couple of different ways to do this but
one is the home tab and thereís the arrange area. This is where you can bring things backwards
and forwards. But at the bottom here is selection pane and it works pretty much like the animation
pane. Thereís all of my objects. In fact, you can name the object. So if you want to
make sure which oneís the healthcare, which one is-- you know, instead of box or rectangle
you can actually name them. And I can see each one. So hereís the pharmaceuticals.
Itís made of two elements. Itís made of a rectangle and a picture of a tree. And I
can make those all disappear by clicking the little eyeball icon here to the right. So
Iím going to click that. And now itís still there, Iím just not viewing it. Iím viewing
the next down. Let me do the same thing. Healthcare. I can click that and it all disappears and
now Iím looking at the wellness box. I can even just do one element so letís say I want
to make that rectangle around the heart disappear. I can do that also by doing those hide and
show keys. Doug Thomas: So letís show all and then letís
animate this. So the pharmaceutical one I wanted to move. So I go to animations. And
the animation I want to use is not entrance or emphasis. Down here at the bottom is motion
paths, arcs, turns, loops, shapes. You can even customize it, do whatever shape you want,
whatever movement. Iím just going to use a simple line. And the default is it moves
down. And you see these dots. You see a green dot for the start and a red dot for the end.
And then you can move those. I can move those anywhere I want to if I really wanted to.
I can move it all the way over here if I wanted to. But Iím just going to use a straight
line. Doug Thomas: So Iím going to go up to effect
options and choose I want this one to slide to the left. No, I want that to slide to the
right. So it gives me a little picture. And I can play with the timing if I wanted to
but thatís fine. So now Iím going to go over to pharmaceuticals and Iíll turn off
pharmaceuticals. And now the healthcare and Iíll animate that. So let me get the animation
pane up while Iím doing this. So Iím going to do healthcare and I want that move a line
motion animation and not down but effect options and I want to move that one to the left. Okay.
And then Iíll bring back all of my elements. So in the selection pane show all. So again
Iím adjusting the pharmaceutical but you can see the lines that show the motion paths.
So slide show from current slide. So weíre no longer just pharmaceuticals. We now are
in hospitals around the world and weíre looking at peopleís wellness. So thatís motion paths.
Doug Thomas: Thereís a lot more about animation but thatís all of the time we have for today.
I have links to video training. I have links to all of the help and how-to articles of
what I just showed you. Iíve also a lot more. We have pre made, professionally made animated
slides for both PowerPoint 2010, 2013. Those are in the links at aka.ms/animation123. If
you want to see how complex you can see complex you can be with animation there is a full
movie that is made in PowerPoint. Youíll be amazed itís actually just animation in
PowerPoint. I have a link to that. And some stuff by Rick Altman. All of that there. Weíll
have the video up for this webinar at aka.ms/animation123. Information about the Office webinar series,
in general, go to aka.ms/offweb. Next week weíll be talking about tips for those big
long research papers or college papers. Weíll be talking about that but for todayís Office
webinar team, thank you for joining the office 15-minute webinar.
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