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JARED COVILI: Well, thank you for coming
to our session today.
We were a little nervous being at 4:45 that it would be an
empty room.
So we're glad that some of you have stuck around for the
carnival later tonight.
During our session, we're going to be showing you some
practical applications for using the Google Tools
application in Canvas.
So a lot of you have probably seen this and had some
students talk to you about it.
We want to show you a few things that you can do as an
instructor, and also give you some ideas about how your
students can use this to submit assignments and do some
of those different things.
So when we talk about why using Google Docs, we just
want to share few ideas with you.
I think one of the things that's really important
sometimes that we forget is sometimes when students submit
assignments to us, they don't know how to get them back or
they want access to some of those documents later.
When they use the Google Docs application to submit their
assignments, they still maintain the ownership over
it, which I think is a key factor for a lot of the kids,
or for our students, excuse me.
I say kids because we deal with K through 20.
So if I say kids, I apologize.
But we kind of run the gamut.
One of the big things that we're going to talk about in
here is easier collaboration for your assignments, being
able to put people into groups, and then assign them
different rights to work on a document, or work on
assignment together.
One of the big things that you'll see is that
collaboration is real time.
As we go through and show you a couple of examples today,
you'll notice that we can actually see people working on
an assignment collectively at the same exact moment.
I love this one.
This one comes from Instructure.
Instructure released a press release in February where they
talked about why they have such great integration with
Google Docs.
And this is a direct quote from them. "It solves the real
issues of access, versioning, incompatible document formats,
viruses, and lifespans."
So I wanted to make sure to include all that.
That's a mouthful.
But the truth is when you use Google Docs, it does have a
lot to do with a lot of these different reasons.
You don't have to worry about software updates.
Because it's in the cloud, it automatically gets updated.
You don't have to worry about whether someone's got Word and
somebody has something else.
You can all participate and use these
files at the same time.
So during our session today, we're going to focus on a
couple key things.
Number one, we're going to show you how you can use
Collaborations.
It's a tool that's part of your Canvas tools that you can
use to create whole class or group projects.
Number two, we want to show you how you can establish
student submissions and how they can submit their
assignments.
We're going to show you this in two ways.
One is just in the regular desktop or laptop version.
We also want to show you how to do it on the mobile
platform, because a lot of your students
are doing that now.
One of the big advantages with Google Docs and Canvas is that
you can do it on the iPad.
So we'll show you how to do that.
And then last, we want to show you how you can use Google
Docs as ways to embed some of your content in your courses,
things that maybe haven't thought of before, whether
it's using the presentations tool, or using the documents
tool, or even the forms tool.
We're going to show you how you can do a little of that.
So one of the first things I want to share with you, as we
get into the collaboration aspect of Google Docs,
everyone always talks about how they love Google Docs
because it lets a lot of people get into a document at
the same time.
Some of you maybe haven't ever played with this before.
And I wanted to show you a little video clip that
illustrates collaborating in Google Docs.
I'm going to take you on a journey for just a
moment, if you will.
One of the key things in a lot of our
lives is getting married.
And Google has done a great little video that they share
about this process of planning the wedding.
We know, those of us who have gone down the aisle, that I
know I didn't matter, as far as wedding.
I just had to show up.
And my wife, she mattered a little more.
But who was really the key figure in this?
It was her mother.
So now imagine we're planning our wedding list, and we're
going to use Google Docs to help us plan.
Let's take a look at what that may look like.
Is that doesn't mean?
I'm sorry.
Is that just mean?
But it's a big deal, right?
I mean, we can see one of the key factors here in using
Google Docs as part of integrations is the ability to
have multiple people part of a document.
Sometimes you want to kick some people out.
So Mom got the boot it in that one.
Let's show you the first way that we're going to do this.
One of the tools that you have access to in your set of tools
is found kind of on the side.
It depends where you organize it, but it's the
Collaborations tool.
And I'm actually in there right now.
You can kind of see what I've got.
So when I go into the Collaborations tool, this
allows you to set up Collaborations either using
Etherpad or using Google Docs.
Just kind of curious, how many of you have done this before
with classes?
So about a third of you have done this.
For those of you who have never done this, I want to
show you the process.
So can see kind of how it works and give you a couple of
ideas about how you might use this.
So one of the things here, as I kind of come in, if you've
never done this before, the teacher has the ability, or
the instructor has the ability, to set these up.
But also important is your students have the ability to
set up these kind of collaborations.
So if they want to work in a small group project, they can
jump in and they can work on this.
So what are some of the ways we might use
something like this?
Well, one of the things that we see is when you have all
the students, you can do a whole class activity where you
get all the students involved in maybe like a class glossary
or a definition of term.
So rather than you just providing all that
information, you can leave it as an open document where you
could have a lot of people involved.
To get started, look how easy it is.
We just click on the big Start a New Collaboration button,
and it asks you whether you want to use Etherpad, or if I
drop this down, whether I want to use Google Docs.
I select Google Docs.
I come down and I name the document.
So I'm just going to buzz through this really quick.
So let's call this one our Test.
Now I have all the students in my class.
And I can assign them individually.
Or if I've already established groups in my class, so maybe
small group projects that the students are working on, I can
click on the groups tab and you can see that I have my
groups already established.
Groups is just another area in Canvas that you can set up
where you can assign students to individual groups.
So very quickly, I can grab a group of students.
Or again, I can just grab individuals and put them into
this collaboration.
So once I get all that done, I just come down and click Start
Collaboration.
Now what my students will see is the same process that
you're seeing right here.
Immediately Canvas goes out and launches Google Docs.
It immediately launches it in a new window.
Now I'm not going to play with this one per se.
I've already got one kind of set up, so we can show you a
practical example.
Here's my class glossary.
And you can see that I've got some questions I want my
students to either define, or share examples, to illustrate
the concepts.
Well, look right here.
You'll notice that up at the top of my screen, I actually
have two of my students that are already in here, don't I?
If you're new to Google Docs, you may have not have seen
this before.
But you can see a couple of icons, kind of a LEGO figure
and the letter J. That represents students who are
currently in this collaboration.
So as they start working, you're going to actually see
them contributing to our document.
I'm putting them on the spot, so we'll see how it goes.
Yeah, they're working on iPads on the wireless, but you can
see this is how we can put the students into a small group
collaboration.
Very quickly they can start contributing their content.
The content doesn't disappear.
MINDY HINTZE: Yeah, he's getting booted.
That's the student who's not playing by the rules.
JARED COVILI: Yeah.
So this is where you get a little nervous when you post
these things on a big screen and have you show it.
We're going to leave that now.
But that collaboration lives right here in my Google Drive.
The way that my students get notified that I've invited
them to be part of a collaboration, it depends on a
couple of factors.
If they set up their notifications, they'll get
that in their notifications stream, won't they?
So they can find out about a new collaboration that they've
been invited to.
If they don't have Collaborations set up on their
notification stream, because they're using Google Docs,
they get an email to their Gmail.
Because that's tying into their Gmail, they'll get an
email notification that says that they've been invited to a
collaboration.
They click on it.
And when they get into their Google Drive, it'll be part of
the link that says Shared with Me.
So it's not something that they created necessarily,
unless they were the one that did create it.
It'll be part of the Shared with Me by Someone Else.
So as they go through, they can very quickly go and
participate in this.
Now one little thing that we need to be aware of, if the
students want to submit this as an assignment--
so it's in the collaborations area right now--
there's not really a good way to tie it from going from a
collaboration over into the assignments.
One thing that I've seen suggested-- this was actually
suggested by Canvas--
let me show you what it would look like.
When students come back into the document, I'm going on a
risk here, because I'm going back to the document.
If they want to publish this so that they can share it in
Canvas and the Assignments tool, where they can paste or
they can type, it's very easy to get a URL for this
assignment.
They just have to come underneath the file.
And if they go into Share, you'll see that it
gives them a link.
So that's just a copy and paste back into the
Assignments tool in Canvas.
And then they've just submitted that.
So now I have access to it.
One other little trick that I might show you, because
sometimes these collaborations, we're never
really sure who typed what.
Have you ever seen that where you've got four or five
students working in a Google Doc, and you're not really
sure how each of them contributed to this document?
One fun, quick way that you can see this--
OK, let me just close that window real fast, close it all
the way out--
here it is.
If I come back into it and I want to see who participated,
how each of my students in the class participated, if I come
underneath the File menu, I can click on
See Revision History.
And you notice that it puts up the icons of which student
typed what.
So if I click at 4:53, I can see which students were typing
what parts.
It highlights it in a color.
We're not seeing it completely because my
screen's a little compacted.
But that's how it works.
So when students contribute to a Google document, everything
that they type gets logged as part of the document.
So I can quickly go in and see if I need that for some of my
management or some of my assessment.
I can find out what contributions each individual
student made.
So the Collaborations tool, it's a great tool.
It's very easy to set up.
And it really ties in well.
One thing I might show you just lastly, and then I'm
going to turn it over to Mindy for a second, if you want to
delete a collaboration here, when you go over to click the
Delete option, it gives you the option to delete it from
Canvas or also from Google Docs.
So you can remove the whole thing, meaning that you've
submitted it.
It's all done.
You don't need to have access to this anymore.
And you want to delete it both from the Canvas environment
and also from the individual students'
Google Drive accounts.
So it's just one of those things that you can
completely wipe it.
Yeah, a couple quick questions.
AUDIENCE: Can students delete it?
JARED COVILI: The students, can they go in and do this
delete also from Google Docs?
They can.
They have the same rights that I have.
So those are some things that we kind of
have to work through.
But yeah, they can.
AUDIENCE: The only that they [INAUDIBLE] if they have a
Gmail account?
JARED COVILI: If they're signed up to use Google Docs
Integration, they already have a Gmail account.
So that's the students.
If they're using Google Docs Integration, the Google
account includes Docs, and Gmail, and
all the other tools.
So they will get a notification that way.
Yeah?
AUDIENCE: [INAUDIBLE].
JARED COVILI: Same tie in, so even though it's using a
different email address, it's not gmail.com, it's your
university's email address, it still ties
into the same system.
OK, so it works the same way.
OK, let's hold off on questions for just a minute.
We have a few minutes at the end of our session where we
can answer a few more questions.
I'm going to turn it over to Mindy for a few minutes now.
She's going to share with you how you can set up Google Docs
for submissions and also show you how to do that.
MINDY HINTZE: All right, so I think I might answer some of
those questions.
First of all, how do you integrate Google Docs?
From the settings, you have the option to authorize Google
Docs, authorize other services.
So this is just in your personal settings.
Your students will have this option as well.
And if they click on Google Docs, it's just going to walk
them through that process.
They have to sign in using their Gmail or their school
approved account.
And it will just walk them through authorizing it.
It's very easy to do.
Once that's done, in order to have your students submit via
Google Docs, you have to make sure that that's turned on in
your assignment.
And the way you do that--
JARED COVILI: Switch back to the-- you're in Google
Chrome right now?
MINDY HINTZE: I am, yeah.
I'm in Chrome.
When you've created an assignment, and I'm just going
to go in here to edit it quick, and has anybody else
noticed this that the smaller the font, the more powerful to
tool in Canvas?
Has anybody else noticed that?
Usually you see that Advanced Options, and it's that little
teeny tiny blue font.
If you see that, click it.
Just click on that.
See what you can do.
OK, so you do you have to make sure that
you allow file uploads.
If you allow that, then when the student goes to submit
their assignment and they have authorized Google Docs,
they'll have that Google Docs tab.
Let me just grab the student view now, so you can see from
the student point of view.
Oh, they've already submitted it.
Oh, sorry.
I'm clicking too fast.
Let me re-submit this.
They'll have the option to do the file upload or there
should be a Google Docs tab right there.
So that's interesting.
Well, I should be authorized because I'm in as an
instructor.
That's what is.
The test student has not authorized Google Docs, and
I'm in as the test student right now.
So they would see a tab right here for Google Docs.
Do you have your presentation up?
There we go.
Click on the P.
So that's the instructor authorizes that.
Then the student sees a drop down list of all of their
Google Docs.
And they just select the one that they want to submit.
And then things get really cool in Canvas when you go to
the Speed Grader.
Because it just is there.
Gosh, seriously?
It's the end of the day.
Is that why this is happening?
When you go into Speed Grader, it's there.
Now one of the drawbacks is if they're doing a file upload,
like a Word document, you have the Crocodoc editing tools
where you can annotate on top of it.
And obviously you can see you can't do that in Google Docs.
But if the student, in the comment section, gives you the
URL to their Google Doc and shares it with you, then you
can do all of your commenting in Google Docs
rather than in Canvas.
Does that kind of make sense?
And then you can have that running commentary and add all
your comments right in Google.
So that's something to just keep in mind that as far as
how you want to grade, if you want to be able to annotate on
top, you're not going to be able to do it, because
Crocodoc won't allow that with Google Docs.
Now the last thing I wanted to show you is how your students
can submit their assignment right through the iOS app on
their iPad, because I think we're seeing more and more
students doing that.
So Jared, do you want to?
JARED COVILI: Will you switch to the iPad?
I'll run it if you just want to talk.
MINDY HINTZE: OK.
And don't be impressed.
He's really not that organized.
That's just for show.
OK, from your Google Drive app, the student will select
the document that they want to submit as an assignment.
So they have to have the Google Drive app, and they
have to have the canvas app.
They have to be logged into both.
They select the document that they want.
And then using the Share button up at the top, it gives
them the option to Open In.
And they're going to open it in Canvas.
This to me is amazing.
Has anybody had their students do this?
This is so cool.
And then it says, OK, your file's ready to submit.
So the student clicks OK.
They open the course where they want to submit it, and
Jared's already done that.
There we go.
He went to back to Opens the Course.
Now here's where things get a little tricky.
There's no assignments tab right now.
So they have to go to Schedule.
When they go to Schedule, they see a list of their upcoming
assignments.
They select the Assignment that they want to submit the
document for, and then select Submit.
And that's it.
They can swipe through.
If it's a multiple page document, select the one they
want, and submit it.
And they're done, right from their iPad.
Is that cool?
That's so cool.
OK so to recap, if you want your students to be able to
submit assignments with Google Docs, they have to authorize
Google Docs from the settings page.
You as the instructor have to allow file uploads.
And then your students will be able to just submit seamlessly
right through Google Docs.
In the Speed Grader, you won't be able to annotate over top
of the Google Doc, but if they share the URL with you, and if
they share the document with you, you can do all of your
annotating, your commenting, your
correcting in Google Docs.
And like Jared said, you could even do this for a group
assignment and keep track of who's doing what with the
revision history.
And then it's pretty easy for your students to also submit
assignments via the iOS app.
And hold your questions, because I know we're getting
short on time, and we'll answer questions at the end.
Because Jared's got one more thing that he wants to show
you, and then we can answer questions.
JARED COVILI: Great.
MINDY HINTZE: So it's back to Jared.
JARED COVILI: Will you switch back to the desktop now?
Thank you.
So a lot of us, when we look at our Canvas courses, we
probably use something like this.
I've got this course set up where it's the syllabus with
Assignments View.
And traditionally, a lot of us have just kind of put in some
text, copy and pasted some text in there, or done
something like this, just so that we can have a little bit
of information about the course, and then we give more
information if they want to click through our Word doc or
whatever it is that we want them to see as the syllabus.
Well, a friend of mine in Park City School District, right
here in this district, he was sharing with me an idea that
they used for their classes.
What they've done is they've gone through and they've
created kind of like a presentation in Google Docs.
So it's a PowerPoint version of a syllabus.
And they put it in here.
And here's why he says he does this.
Rather than having to update every course every semester,
he can just make the changes in here periodically from time
to time when he needs to, and take that and update it in the
Canvas course, rather than having to upload each semester
and then put it into the page where he wants it.
He can just do a one time, and then he can put that into each
Canvas course in just a matter of one click.
Let's show you how this works.
So this is just like you see here, it's kind of a course
information document.
There's one little trick you have to do in order to get
this into Canvas.
You need to be able to get some embed code.
You need to get the HTML code for this so that you can paste
it into the rich text editor.
It's very easy to get, though.
I'll just show you how it works.
This is for pretty much any of the file types.
You've got a doc, Excel spreadsheet, or a
presentation.
When you go under the File menu, about halfway, 2/3 of
the way down, you'll see a Publish to the Web option.
And in, here you have to start the publishing.
It says, are you sure you want to publish this?
Yeah, I want to publish this.
Look what it gives you once you do the publish.
You get your embed code.
OK, so nothing terribly fancy there.
I just have to copy it.
I don't really have to know everything that it means.
I just know that it's going to let me put it
in my Canvas course.
So I copy that code.
It gives you a few options here of different settings you
can change on there.
Now I'll come back to my Canvas course.
And I'll get into the edit mode.
Now if I paste that into the rich text editor right now, it
just pastes the code.
It doesn't really embed that as part of the document.
So the one last thing that you need to see is this button up
here that says switch views--
yeah, small font, big purpose.
So I click on Switch Views, and then I paste that in.
Now you can customize this if you need to.
Let's just show you what they mean when I say that.
I'm going to hit Update Syllabus for just a second.
And you'll see sometimes it takes a second for
me to update it.
But notice it's too big.
I want it to fill the screen, not go past the screen.
So I'll just go back into Edit Mode.
Sp the widths are always in pixels.
I hope I'm not talking to tech here.
But instead of putting in a number of pixels, I just put
in a percent.
So to say be 100%.
So it's just going to fill the space.
Whatever you have, that's what it's going to fill.
And now I update my syllabus.
And you can see that it refreshes and it
makes it a lot nicer.
It's still a little too tall, maybe.
I could make it a little smaller.
But you can see that I can go in and change
any of those numbers.
And I can embed that PowerPoint or that
presentation right into my Canvas document.
So that's an easy way to put that on a syllabus page, if
that's what you want, a very fast update.
Another way that we've used this, I'll just share one more
quick option for you.
I don't know how many of you are currently
using Google Forms.
Anyone out there using Google Forms?
Yeah, I love Google Forms, very easy to get those in your
Canvas page too.
So if I just edited a page and switched views here, same kind
of concept.
So here's a little Google Form.
OK one of the ones that we use is a credit request
form where we work.
We have people that have to submit different credit
requests options to us.
So if I come in here, and I want to get this form to use,
you can see that one of the options in here is the same
embed code.
So I just click Embed.
It gives me the iframe code.
And now I can take that and I can put that
into Canvas on a page--
same kind of concept.
Again instead of having it be a set width, I can come in
here and make that 100%.
And when I save that, you'll see what it does.
It will put that form right onto that page.
Sometimes I just have to refresh this.
We'll see if I just do a little refresh,
it'll come back up.
But some of the reasons why we like this is I like getting
that data into Google.
Because then there's a few other things that I can do
with it very quickly, whether it's just take a quick
snapshot of the data.
I can see some graphs of the data, lot of little things
that I can do.
I know you could do some of that stuff also in Canvas, but
part of me really likes that Google environment, because
I'm more familiar with it.
I've been using it a long time.
So that's putting a Google Form very quickly into a
Canvas course.
The big trick like you just saw, it's
all about embed code.
It's iframe code.
It always looks the same.
And then when you take it into Canvas, you just have to use
that Switch Views option so that you can embed
that into your page.
And it works great, very easy to update and very easy to put
in your class however you need to.
We're in the last five minutes.
I know a lot of you have been wanting to ask some questions.
So if you have a question, let's have that now.
We appreciate you listening and
waiting on those questions.
So this is a really good question.
We were playing around with this in the office.
One of the things that you notice when you go into this
Publish option here, in a lot of the documents, it actually
has something that says, Save New Changes and Publish
Automatically.
But one of the things that we notice is
there's quite a delay.
If you go in and you've got two students working in a
published document that's collaborative, that every time
you refresh, you don't always see those changes immediately.
And I don't know how long that delay lasts.
But I noticed that for about 30 minutes while we were
working on this process, we only got a couple of updates.
I would suggest if you're trying to get those real time
collaborations, rather than publishing the document and
getting the code and all that and putting it in here, you
might look to use the Collaborations tool, because
that happens automatically.
You saw it live here, how fast that was happening.
MINDY HINTZE: I think you're asking like if you change your
syllabus, and you change that document, do you have to
republish it?
AUDIENCE: Yeah, if it syncs eventually, that's one thing.
But if I want those changes to appear right away, I would
want to re-get that embed code.
JARED COVILI: That's correct.
It would be faster to just re-embed it on the page,
versus waiting for it automatically publish.
Because it doesn't seem to happen very quickly.
Sir, you had a question?
AUDIENCE: The Google Form response, the results go
directly to Google?
JARED COVILI: The results go into a spreadsheet that will
be found in Google Drive.
You have access to all the data.
That's something that I really like as an instructor so I can
use that in a few different ways.
Ma'am?
AUDIENCE: [INAUDIBLE]
all in the same Google Apps [INAUDIBLE]?
JARED COVILI: So the way that Google apps works if your
school adopts it, your university or if you're a K-12
teacher, everyone typically gets in the same domain.
Some will set it up where students and teachers are on
different ones.
That's an individual decision.
So that's something that we can't really show here.
But generally speaking, the district or the institution
has the ability to set that up, and they might choose not
to have them on the same domain.
I've seen a few like that.
AUDIENCE: There has been some conflict with
sharing because of that.
JARED COVILI: Correct.
Yeah, you might run into some conflicts if they're in
different domains.
Now just generally, that's not a Canvas problem.
It's the Google problem.
Because they're saying, sometimes a district or a
university will say we can only accept submissions that
have the same domain, and you're on a different domain
than the students or something like that.
So that can cause problems at time.
MINDY HINTZE: OK, we've got one minute, one question.
OK, have fun at the carnival.
Oh, and Katie, is it right?
Katie who introduced us is going to be
in the dunking tank.
JARED COVILI: There's your big moment.
MINDY HINTZE: I think they're making her.
She's only been with Instructure for three weeks.
Go support her, and let's see if we can sink her.
Thanks so much for coming.
JARED COVILI: Thanks for coming, everybody.