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Hi and welcome back.
In this video I want to show you how to define articles inside an Adobe PDF document.
Now this isn’t going to be useful in most documents that you create and convert into PDF documents.
The only time you need to use articles is when you have content that begins on one page
and then stops and begins someplace else on another page.
A good example of this may be a newsletter that you may publish.
For documents like memo’s and simple reports that the content is very sequential,
you’re not going to need to actually define articles.
You can see the example that I have here, it’s a very simple document, you can see that I have the title here “First Article in Document,”
and I’m going to scroll down here and there is the end of this article on this page, but you can see here that is says “Continued on page 2”
On page one we have the second article begin,
and as we continue to go down, the second article actually continues onto page two and when it finishes,
we have more of the first article that’s continued from page one.
So what we need to do is we need to define these different blocks of content as one article.
So let’s go ahead and see how we do that.
I’m going to scroll up here to the top again and first I’m going to go to the View Menu and select on Navigation Panels, and click on Articles.
You’re going to see that panel appears here.
Right now, you don’t have any articles defined in this document.
So we can go ahead and turn that off, we’ll see a little later that after we’ve defined our articles.
So I’m going to back to View, select Navigation Panels, click on Articles to turn it off.
To turn on the Article Creation tool, you’re going to go to the Tools menu and select on Advanced Editing and in the sub-menu, you’re going to select Article Tool.
When I click on that, you’re going to see that my cursor changes from that arrow to this cross hair shape that I have right now.
So what you need to do is you need to draw a box around all the content that begins the first article in the document.
So I’m going to go ahead, and start up here, and you don’t need to be exact,
and I’m just going to draw a box, and you can see I’m going all the way over here to the right.
Then I’m going to go ahead and move down,
and as I move down it begins to scroll,
and I don’t want to move too far down because then it will move too fast,
and I’m going to go ahead and just select right up to article two here.
I’ll release and you’re going to see that when I scroll up here again I have article 1 and the first section of that article.
Now you’re going to notice your cursor is still an unusual shape here
and what acrobat is asking you to do here is to select the next section in that article.
So I’m going to scroll back down and I’m going to skip over the second article,
and I’m going to keep scrolling down until I see more of the first article, and again this is on the second page.
Now what I’m going to do is I’m going to draw a box around that.
So now I have article one and this is the second section or the second block of text.
Now article one doesn’t finish on the second page, if I scroll down here you’re going to see I have even more of article one here on the third page, before the beginning of the third article.
So I’m going to again draw a box around just that text and release and that again is the first article, third section.
When you’re finished you can simply go ahead and hit Enter on your keyboard.
When you do that it’s is going to ask you for the Article properties.
You should put in at least a couple of pieces of different information here, the title and the author, the subject and the keywords would also be very helpful.
But I’m just going ahead and type “First Article in Document” and John Smith, for the author.
Again you would want to fill out these other pieces of information if you were doing that for real.
I click “Ok” and I now have the first article defined in my document.
So now we need to do this for the second and third article.
Again I’m going to go up here to my Tools Menu and select on Advanced Editing,
One thing that goofs people up is you’re going to go to the Tools Menu and select Advanced Editing.
Some people go to the Advanced Menu here by mistake.
So we’ll go to Tools, Advanced Editing and select the Article Tool again.
You’re going to see I get my cross hairs again.
So now I’m going to go ahead and draw a box around that second article that’s on the first page and you will see this is article 2, section 1
Continue to scroll down and there is the second part of the second article,
so I’ll draw a box around that, and again I need to scroll down,
so I’m going to move down to the bottom very slowly,
and it will start to scroll and once you’ve gone far enough you just want to come back up and release.
Now I’ve got article two section two.
That’s all the text that is in article two,
and again I can just hit Enter here to bring up the article properties
and I’m just going to type second article,
and I’m going to say Mary Jones for that author.
I’ll click “Ok,” and now we need to go ahead, and there’s my first article again, now we need to do the third article.
So I’m going to go to Tools, Advanced Editing, and select Article Tool again.
Again I have my cross hairs, so I’ll go ahead and draw a box around the first part of the third article,
again when you go down to the bottom you don’t want to go to far otherwise it will scroll too fast.
I’ll release and then I’m going to go here to the final page and again draw a box around that text right there and release.
Now I have article three section two.
Press Enter to finish, and now I’ll type third article, and we’ll go ahead and do Peter Green here.
I’ll click “Ok,” and again this isn’t necessary in most documents, the only time this is necessary is when you have articles like newsletters.
So now I’ve got my three different articles defined,
and I’m going ahead and go back to View, select Navigation Panels, and chose Articles,
and now you’re going to see there are the three articles that are in my document.
So now somebody using a screen reader will be able to very simply double click on that, and they will go to that particular article.
I’ll double click on the second article here, and you’re going to see we’d gone to that one.
Double click on the third article and we come to that.
Again we come back here to the first article, and we can turn this off very easily just by going to the View menu,
going to Navigation Panel and selecting Articles and that turns that off.
Now I can see the first article, the second article, more of the first article.
So again, you only need this tool whenever you’re working with documents that have multiple pieces of content that stop and start in different places,
but when you do have those types of documents like newsletters this article tool becomes indispensable.