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[Music] >> Narrator: Welcome to the Reporting and
Recordkeeping module in this series on Air Toxics Standards for Area Source Boilers.
The information in this module is for all sources subject to the Area Source Boilers
Air Toxics Standards. If you are uncertain whether your boiler is subject to the rule,
please view the Introduction video in this series.
This module will help guide you through the reporting process. It is designed to explain
what reports are due, when they must be filed, and where they are to be submitted. We will
also discuss what records sources need to keep on hand and have available when requested
by the applicable authorities. All sources must keep records when they first
become subject to the rule. For existing area sources, this would be the effective date
of the rule which was May 20, 2011. New sources, those that began construction after June 4,
2010, must also maintain records beginning May 20, 2011 or upon startup, whichever is
later. Examples of records include:
Notifications and reports, and supporting documentation
Documentation of tune-ups Energy assessment reports
Fuel types and amounts used Malfunctions of the boiler, air pollution
controls, or monitoring equipment In addition to keeping on site records, there
are a series of reports that must be submitted to U.S. EPA or the delegated state agency.
The first of which is the Initial Notification of Applicability. This report is required
by all sources subject to the Area Source Boiler rule and is required even if the boiler
is temporarily shut down. Boilers that have been decommissioned do not need to notify.
All initial notifications of applicability are due by January 20, 2014 or within 120
days after the source becomes subject to the standard.
A sample initial notification form can be accessed through EPA's website. Sources may
use this form to meet the initial notification requirements. Alternatively, required facility
information can be submitted in another form or format, if preferred.
Completed notification forms must be submitted via mail to either the appropriate U.S. EPA
regional office or the delegated state agency by the due date. Mailing addresses are listed
by state and can be found on EPA's webpage shown here.
If you submit an initial notification and later realize you are exempt from the rule,
you may send in a letter withdrawing your notification. However, you are not legally
obligated to do so. If you plan to perform a stack test, a Notification
of Intent to Conduct a Performance Test is required. This notification is due at least
60 days before the performance stack test is scheduled to begin.
As a reminder, existing sources must achieve compliance with applicable rule requirements
no later than March 21, 2014. Specifically, existing sources subject to either a tune-up
or energy assessment must demonstrate initial compliance by March 21, 2014. Existing sources
subject to an emission limit must demonstrate initial compliance no later than September
17, 2014 or 180 days after the compliance date of March 21, 2014.
New sources must achieve compliance with all applicable requirements of the rule upon startup
of the affected source, or May 20, 2011 whichever is later. New sources subject to an emission
limit must demonstrate compliance no later than 180 days after startup of the affected
source or 180 days after March 21, 2011, whichever is later.
Notification of Compliance Status (NOCS) is due no later than 120 days after the applicable
compliance date unless a performance stack test must be conducted. For example, the Notification
of Compliance Status following a tune-up is due no later than July 19, 2014 for existing
sources. A new boiler is not subject to an initial tune-up requirement and therefore
EPA’s intent is that those sources would not be required to submit a Notification of
Compliance Status. However, new sources must prepare a compliance certification report
discussed later in this video. Sources subject to an emission limit must
submit the Notification of Compliance Status within 60 days of stack test completion.
Within 60 days after the date of completing each performance test, the results must be
submitted to EPA’s WebFIRE database by using the Compliance and Emissions Data Reporting
Interface accessed through EPA’s Central Data Exchange. Performance test data must
be submitted in the file format generated through use of EPA’s Electronic Reporting
Tool. Effective February 1, 2013, the final rule requires electronic reporting of the
Notification of Compliance Status through EPA’s Central Data Exchange. EPA is currently
developing and testing a reporting template scheduled for completion in the Fall of 2013.
Until the reporting template is available, sources may continue to submit paper Notification
of Compliance Status reports. Sources are not required to resubmit an electronic notification
if a paper report is mailed prior to the availability of the online system. For boilers subject
to emission limits, you must prepare by March 1 of each year, an annual Compliance Certification
Report for the previous calendar year. If your boiler had any deviations from the applicable
emission or operating parameter requirements, then the annual Compliance Certification Report
for the boilers must be submitted by March 15. If there were no deviations, the report
does not need to be submitted unless requested by the delegated authority. For all existing
boilers, the first Compliance Certification Report confirming compliance with the applicable
rule requirements must be prepared by March 1, 2015. For new boilers subject to emission
limits, the first Compliance Certification Report must be prepared by March 1 of the
year following startup of the boiler. For boilers that are required only to conduct
a 2- or 5-year tune-up and are not subject to emission or operating limits, only a 2-
or 5-year Compliance Certification Report is required. Reports should be prepared by
March 1 following the calendar year during which a tune-up is completed. These reports
do not need to be submitted unless requested by an applicable authority.
We hope this series has been helpful to you and has answered your questions regarding
the Air Toxics Rule for Area Source Boilers. Should you have further questions regarding
your boiler tune-up or energy assessment, please refer to the additional information
videos in this series. If you need more technical or compliance information,
contact the following. Thank you.
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