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>> ROBERT: Life before Aesop was very tedious. We had actual sub callers which were personnel,
two ladies, two elderly ladies, who would call early in the morning from their homes
trying to find us substitutes for the day and I would say our fulfillment rate was so
low because they’d try and if they didn’t get the answer, the poor old ladies would
stop calling.
>> JOHN: Before we had Aesop I had two substitute clerks that were pretty much in a frantic,
panic mode the majority of their time. They would get someone call in for a substitute
and principals would call and leave it on an answering machine and they would call everybody
individually and it was just major, major panic trying to fill the jobs. Oftentimes
we didn’t fill the jobs, but it wasn’t because we didn’t have subs, but because
we couldn’t get them all called.
>> WENDY: We had sub callers working from home and they were under a lot of stress because
it put a lot of strain on their family time and put them into kind of a crunch to get
subs assigned in a timely manner and not everyone would be answering their phones or they wouldn’t
be able to get a hold of anyone and they weren’t able to use the computer to obviously have
people pick up their own absences, so getting those calls out to them in a timely manner
for them to fill those absences was ridiculously stressful.
>> ROBERT: Since we starting using Aesop, it has been a total transformation in terms
of our substitute usage. 1, we have access to so many more because of the automation,
2, we are able to track who our subs are on a daily basis – who is in what class, 3,
the paperwork involved – there is none – it is seamless now. I can go on at any time,
if, by some chance, a position is not filled I actually can go in and call a sub myself
if I need to at the last minute. But it’s been a total transformation.
>> JAN: We are moving toward getting all our employee groups onto Aesop so that nobody
has to spend their family time, which they’d rather be with family, than to spend their
nights calling subs. And so Aesop has been a joy that way, to free those people up to
do that.
>> DEBBIE: We don’t have a person spending three hours a night making phone calls out
and calling me three times a day saying, “You know, I couldn’t get a sub for this person.
I couldn’t get a sub for that person. What do you want me to do?” The system just does
it all for us.
>> BETTY: Now that we have Aesop, in the morning she’s not getting tons of calls from frantic
principals saying “I can’t fill a position. You have to get a sub for me.” And again
that has saved us a tremendous amount of time. Now we can use her for the purpose more so
that we hired her for and the sub calling and filling the sub positions, that was more
of a secondary piece. That’s not the main part of her job. She can now focus on the
real reason that we have that position.
>> CARRIE: I think Aesop has been one of our most important investments because it saved
us lots of time, lots of money and a lot of energy.