Tip:
Highlight text to annotate it
X
How many times have you sent an email and then regretted it!?
Here are 5 useful email tips that most of us don't practice,
but they might be a lifesaver for you!
1. When composing an e-mail, do not add the person's
email address
until you have typed and read the entire e-mail. email. This is especially the case
if it is a sensitive business-related email or if you are upset with someone.
This way, if you accidentally hit the send button
your email is not sent!
2. when sending emails to people who don't know each other
use BCC and not CC.
In the email world, CC stands for carbon copy and BCC stands for
blind carbon copy. The list the CC'ed recipients is visible to all
other recipients of the email
whereas the listed PCC recipients is invisible.
Emails are private and in some cases contain confidential information
that is not available to the public. Use BCC whenever you are sending emails to
multiple people
we don't know each other or don't work at the same place,
so they might know each other's emails. Thiis way their email addresses are
protected
and remain confidential.
3. Never "Reply All" when you are Bcc'd in an email
This is a definite no no! if you are Bcc'd on an email, it means that the sender didn't
want the recipients to know that you've got a copy of that email.
Also the other recipients don't know that you're on the email.
if you "Reply All" to an email that you were Bcc'd on, recipients might feel that they
were being lied to because there is
a secret and the sender will look bad
4. Highlight the important parts of your email. We get more & more
emails every day. If you think your email is a important and it should be noticed
immediately
use expressions such as "Urgent", "Very important" and "important" to the title
to get the attention ofthe recipient/ However,
make sure that you don't do this frequently as people will eventually
ignore your emails.
Also, in the body of your email, highlight its important parts.
this way the reader could find the critical information easily
if you are asking multiple people to do a specific task
make their names bold or italic so that they can easily find out what they need to do.
5. Emails can be used as evidence against you
so you need to be very careful when sending them. Never send an
emotionally-charged
email! If you're writing email while you upset with the recipient
save it as a draft andwait for some time. Ideally you will delete the e-mail and will
never send it. Instead, talk to the person who was supposed to receive your email
over the phone or a person. This might reduce many headaches down the road.
What are other good email practices that you are aware of?
please let us know in the comments.
Also, please share this video on Facebook Twitter and LinkedIn
to make sure that others start writing emails more efficiently!