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This video will explain how to create a cost receipt.
A Cost Receipt indicates that items/services have been received or completed. A cost receipt
is required only for Service Contract POs and Blanket Order POs. In other words, for
these types of POs, you will not create a quantity receipt, only a Cost Receipt.
When all the items or services from one Purchase Order are received or completed together,
you will create 1 cost receipt for that PO. However, in many cases, you will have more
than one cost receipt for a single purchase order, for example when you’re deducting
a portion of the cost from a Blanket PO.
To create a cost receipt, first search for a purchase order by clicking on Document Search.
Enter the purchase order number in the search box, click go, click on the PO number to open
the purchase order, and, under available actions, click, select Create cost Receipt, then click
Go.
The receipt will automatically populate with information from the PO, including the remaining
balance of the cost tied to the PO, but to view complete details, click Show Receipt
Details.
If the actual cost is different from the cost automatically populated, make any necessary
changes. For example, if the listed cost is $5000 but amount charged for this receipt
is $100, make that change.
The default status is cost received, which means the item was received. The other option
is Cost Cancelled.
You can enter any additional information required by the organization, such as Packing Slip
Number, and any carrier, tracking information, attachments, or notes.
Then, update the Merchandise Received Date to be the date the goods or services were
received or completed. This date can be in the past.
Then, at the bottom, click Save Updates to save changes, after which you will be notified
if your receipt has any errors. If so, correct them.
When there aren't any other errors, click Complete and then your receipt will be saved.
Note that once a receipt has been submitted and completed, most users cannot make changes
to the original receipt.
The receipt number displays on the screen.
Note that when a receipt is created, two dates are saved: the receipt date, which indicates
the date the goods were actually received, and the receipt complete date, which indicates
when the receipt was entered in the system.