Tip:
Highlight text to annotate it
X
>> Dr. Pat Franks: Well, welcome to this evening's second panel,
Site Supervisor Panel Presentation actually, where our students will learn about many
of the opportunities that are available to them for this spring semester.
During this session we have five different opportunities represented.
I'm afraid our first presenter from Pasadena Public Library was not able to attend,
but we will quickly move through those slides, and then we will begin the presentation
with Richard from the Natural History Museum in Los Angeles.
We'll hear from Stephen Parr at Oddball Film & Video.
He's an old hand at this.
And then Jane from Fullerton College Library, and Chris from Monterey County Free Library.
So we should have a very interesting evening.
You see my picture down below, Dr. Pat Franks, just call me Pat, and Melissa Lafranchise,
the student assistant who gets all the credit
for putting this panel presentation together this evening.
Right now I'll just mention that Dan and Martha put together some slides
for Pasadena Public Library where they talk about the public library in a community
that treasures both its library and its history.
There is some internship information that would be available through out database so be sure
to look for the scanning project director job title.
They are looking for students that I'm sure we're all looking for that love
to work independently, apply roles and guidelines, work in iterative training sessions
and situations and have an interest in history and historical research.
And there is contact information.
If any of you would like to learn more about it you can use the email there to find out more.
I'm sorry they could not be with us.
But right now we'll move on to Richard Hulser
from Natural History Museum in Los Angeles County.
And I'm going to turn the mic right over to Richard.
You have the arrow keys that you can push to move your slides.
And if you have a problem let us know and we'll move them for you.
Richard?
>> Richard Hulser: Okay, thanks, Pat.
And as Pat said I am Richard Hulser.
I am the Natural History Museum Los Angeles County Chief Librarian
and we will get right into this.
The Natural History Museum of Los Angeles is actually a family of museums.
It is the Exposition Park campus.
It is the La Brea Tar Pits Page Museum, and it's the Hart Museum
up in the northern part of Los Angeles County.
And the research library is considered a specialized cultural institution library.
The large library is located at the Exposition Park location.
We also do have a library at the Page Museum which I was at this afternoon,
as well as a small collection over at the Hart.
So the pictures you see before you on the right hand side are pictures of the library
as it is now, and although it's changing daily
with all my wonderful volunteers which I'll get to in a second.
And we have subject collections that are in selected areas of natural history ranging
from bird paleontology including dinosaurs, one of our new dinosaur exhibits in the lower left
as well as to the other end of the spectrum history and archeology
and anthropology represented by our new becoming Los Angeles Hall
with the Charlie Chaplin costume among many other artifacts on display
at the Natural History Museum in the lower middle part of the picture.
The internship information, there's lots of different projects.
If you take cataloging and are interested in cataloging or metadata
or any information organization or anything of those and anything
like those there's plenty of do at my place.
I have several interns from different institutions including San Jose State's program
doing copy cataloging as well as teaching them how
to do some original cataloging with unusual artifacts.
We also have our retrospective catalog conversion project with Dewey 2LC
that is a multi-year ongoing thing that we do when we can.
We also have in the realm of digital libraries
and websites the museum does publish its own peer reviewed journal, and we've scanned that,
and we're scanning other publications of the museum
and making them full text keyword searchable, and the intern could be involved with that.
We are also developing a number of digital libraries using OCLC Contentdm as well
as our library system, EOS in this case based out of Carlsbad
with their knowledge builder tool as well as typical marked records from OCLC.
We also have an external presence on the museum's website
that is constantly having updates.
And I recently did a major website redesign that is available for experience.
For those of you interested in research and proposal writing
for funding support that would be great.
In fact, what most people don't realize is you can write a grant and get yourself funded
to be paid by whatever funding agency or entity and come work for me.
That would be wonderful.
I'd love it, you'd love it.
It would be great.
Global Research Publications Exchange Program we have almost 600 different institutions globally,
every language, every alphabet is represented from the Middle East
to the Far East to the south to the north.
So that's always a lot of interesting fun.
We have special collections including maps, many maps and art in our collections
that we are creating digital libraries for as well as there are conservation issues
and management issues that you'd get exposed to.
And with our special collections we are doing another more granular inventory,
creation of finding aids for those interested in archiving kinds of projects, that would be good,
as well as potential digitization.
We're getting a new copy stand, or a copy stand, it's not brand new, it's old,
but into the library really soon to digitize some amazing 19th century large folios.
We created the internship -- or I created the internship as a shared experience for student
and museum to learn and help each other as it says there.
The museum is a research and education focused institution, and internships provide a vehicle
for information and skills transfer both ways.
I learn a lot, you learn a lot, it's always interesting, it's always dynamic.
The internship qualifications are the following.
It's no pay, unfortunately, unless you write a grant
and you get paid that way, that would be great.
It's through the volunteer program at the museum.
And I supervise, I have an M.L.S. as well as an M.Ed.,
so I supervise all interns whether I lend them out to other departments or stay in the library.
The skills I'm looking for are an ability to apply your education both current LIS education
as well as any past experience in whatever topics you might have studied whether it's
social sciences, art, dance, theater, science.
Science would be great, history would be great, anthropology would be great in particular
and apply them to practical tasks.
I do look for people who can work independently but also as a team player on small projects
because I do have folks work with other folks who are either volunteering or interning as well
as work on their own specific projects.
The library experience is helpful.
Some of you probably have worked in libraries, others never touched foot in a library other
than to use it as far as no work experience anyway,
and that's not required but it's helpful.
And, as I said, science, history or anthropology background helpful, again not required.
And successful interns combine the needs of their classes
and their career aspirations into projects.
And I work very hard to make sure that we work with your goals and learning objectives
to make sure that everybody wins.
And my contact information is on the screen there.
You can either call me or you can fax me if you want.
Email me with any questions that you might have.
Some of the key points is it is an onsite internship, and I do that because a lot
of what we have really requires you to understand
and work with the physical collection.
Although part of your internship could be done remotely
in a virtual instance, so that's possible.
If you have a project for a class you want to do that's virtual we can talk about that as well.
You can do it for credit or not for credit, that's up to you.
I'm okay either way, and we can talk about that as well.
You must be within a reasonable commute distance of the museum which is based
in Exposition Park just south of the USC campus near the Olympic Stadium.
And I've had people from as close as a few blocks away to as far as Santa Clarita
or as south as far as Long Beach.
So anything that you can tolerate is good for me.
Contact me to set up an onsite visit appointment to review your options
and actually understand what the museum and the library is all about,
and get the museum volunteer application paperwork so that you can fill that out.
And, as I said, internship can be for academic credit or not credit.
It depends on what your needs are.
And that's it.
>> Dr. Pat Franks: Well, thank you very much, Richard.
I especially was grateful that you mentioned the fact that students can write research grants
in some instances in order to fund their own position at least on a temporary basis
with your organization with the Natural History Museum.
So it's really quite exciting.
And what we're going to do now is hold our questions and move onto the next presenter.
I see his picture right on the screen here, Stephen Parr from Oddball Film & Video.
And Stephen is going to talk about a different type of internship, virtual,
although he may also have some onsite opportunities.
So right now let me turn the mic over to Stephen.
>> Stephen Parr: Hi everybody.
There's a picture of myself in a very small part
of our 50,000 print archives and much more as well.
Our company essentially provides stock footage for producers who make feature films,
documentaries, music videos, projects like the movie Milk.
[Inaudible] used a lot of archival footage.
Programs like Myth Busters that explore the cutting edge of all of the new science,
programs like the American Experience, things like that.
Essentially we've provided footage for many of the major documentaries that you see out there.
Our internships involve cataloging films in the Oddball database using Worldcat,
the catalog of films, the world catalog of films,
the Internet Archive and other online resources.
Logging QuickTimes which are essentially preview clips that we keep in our database to send
to clients and other producers interested in viewing our materials.
We also have other projects involving researching footage requests using publically
available resources, the Library of Congress, the National Archives, places like that.
In terms of the virtual internships we've been doing this for a number of years,
and we've been quite successful in doing so.
Many of our interns move on to other positions even in schools like the Selznick School
or Film Preservation, New York University School, Moving Image Preservation
and the UCLA Moving Image Archiving program.
Some of our other interns are now working in the Library of Congress, the Academy Film Archive
in Los Angeles, and previous at Lucas Films.
What you're looking at is the QuickTime database.
What you can see is probably a silhouette of some go-go dancers
from the 1960s selling [inaudible].
It's really kind of a campy pop-type commercial.
A lot of times people use things like that
when they're making music videos or documentaries about the 60s.
So essentially what people do is we send them clips,
and they basically incorporate the metadata under the subject category, the synopsis,
the content, the key words and other parameters.
It's fairly simple, it's very straightforward.
Now, if someone was interested in a real time onsite internship those are a bit more rigorous.
You get a lot of hands on experience with film itself, transferring film, digitizing film
and incorporating the metadata into a database.
it's really in my mind one of the best ways to get this kind of experience.
My experience has taught me that very few archives like ours are willing
to have onsite internships simply because the film trends and the media is too valuable
and rarified to be used by the newcomers.
We don't believe that's true, and we've proven it by allowing interns into the archives.
Our last two onsite interns -- well, they weren't actually our last two, but about a year
and a half ago, both were accepted into the Selznick School of Film Preservation.
They only accept twelve students a year, they get 200 applications.
One of them received the [inaudible] future scholarship award,
the Association of Moving Image Archivists this year.
And so it's a really great way to learn how to work with film, how to work with videotape
and how to work with digital media.
This is an example of our database.
It incorporates a lot more parameters than the QuickTime database does.
We're in the process of revamping all our databases.
We have about twelve databases.
We're going to be revamping them into a very smooth architecture so that
when someone is entering this information in house here it will go right up to our website.
The qualifications we're looking for really are someone who is self-directed
with the ability to work independently.
And that is someone that takes the initiative.
If they're interested in this program they'll call, they'll email,
they'll follow through in every aspect of the process.
In addition they should be well organized and detail oriented.
It goes without saying that anytime anyone is entering information
in a database that that's critical.
You spell a word wrong, you file a film in the wrong place you never find it again.
So you'll need some excellent written and communication skills.
You need to be reliable and dependable.
And you need to really be interested in doing this.
It shouldn't be something that you just want to try out.
It's something that you should have read enough about and have learned enough about in terms
of what's out there, what you want to do to move forward.
So that's really what I mean by goal oriented.
If you're interested at all, if you have any questions, I'm always happy to answer them.
If you live in the area and you still want to do a virtual internship and that's happened before
because many of us have to work during the day and they do the internship in the evening,
I'll be happy to give you a tour of the archive at a time agreeable to both of us.
So, again, if you're interested please feel free to email me at info@oddballfilm.com.
Thanks very much for your time.
>> Dr. Pat Franks: Thank you, Stephen.
As usual I enjoyed your presentation.
And as Stephen mentioned in the past we have had a virtual intern or two plan their break
over the winter here now to stop by and visit Stephen
and see where he's doing his work while they do their work in the spring from home.
So than you for your presentation, and we'll move right on now
to Jane Ishibashi from Fullerton College Library.
And she'll talk about the internship position that they have available there on site.
Jane?
>> Jane Ishibashi: Thank you, Pat.
My name is Jane Ishibashi, and I'm the circulation archives librarian
at the Community College, and I'll be supervising the intern.
My background is that I got my bachelors at UCLA.
And when UC Berkeley had the masters
in [inaudible] information science I got my masters there.
I also completed the Society of California Archives Western Archives Institute.
The internship at Fullerton College which is located in Fullerton in Orange County,
not to be confused with Cal State University Fullerton, will be primarily in the archives.
It's a small collection that documents the history of the community college.
This year is actually a good year to be doing an internship because it's our centennial year.
And the intern will be helping to document the history of this important year's events as well
as to assist with processing materials from previous years.
We have a [inaudible] that needs to be sorted, organized, labeled and rehouses.
And the [inaudible] can include promotional flyers, announcements for workshops,
building inaugurations, theater posters and blueprints.
And the top photo shows the library as it is now, and the photo below is a photo
of the library from our archives.
So some of the things that are possible is that since 2009 an adjunct librarian
and I have been working on an online pictorial history of the college.
And I've put the url on the screen, you'll see it, it's libraryfchistory.fullcoll.edu.
And the intern's projects may include photographing activities on campus
that are being held for the centennial, selecting photos, adding captions
and uploading the files to SlideShowPro which is the platform we're using for the online history.
Since we're in our centennial year we would also like the intern
to work on some outreach activities.
And this would be a discussion with the intern,
but some of the possibilities would be creating a display
around the centennial theme using materials from the archives.
We've also purchased licensing for Animoto-Pro and Common Craft,
and we're purchasing some other equipment
to make some information literacy online videos for distance ed students.
But I'd like to have somebody creative to create some online videos
so that we could promote the online history and the archives.
So that would be another possible project.
And then in recognition that's like me it's not unusual for a librarian
to work double duties, a librarian and an archivist.
I went to an actual managing interns workshop in UC Riverside,
and I got some ideas about how to handle the interns.
And I'd like to incorporate some other activities for the intern
so the intern will also get an opportunity to observe reference interviews and receives chips
at the reference desk from the librarians working there, interviewing the librarians
on staff to learn about the different positions in Fullerton College Library.
And also observing information literacy classes, writing a brief evaluation
of the instructional methods of the different librarians
because we all have our different styles.
And sometimes there's on hands work during the information literacy classes
so the interns will help answer individual questions
that the students have while they're doing their research on certain projects.
What we're looking for, of course, everybody is looking
for self-motivated workers able to work independently.
I would preferably have some kind of archival course worker experience,
but experience isn't necessary.
And successful interns should be detail oriented self-starters who enjoy local history,
honesty and integrity, and familiarity with social media would be good.
And then if you're creative, of course, we've got the outreach activities that would be good.
Our fall semester is going to end on December 13th, so if you could possibly contact me
about your interest in the spring semester internship it would be preferably before
December 13th.
I'm off until the week before we start.
But I will be checking my emails to see if anybody's trying to set
up an appointment for an interview.
But the sooner you get it in the better.
I'll be setting up informal interviews in January during our break.
I'll be coming in.
I'm not actually working until we start our spring semester.
But you can send me a letter of interest, unofficial transcripts
and a resume with some references.
And there's my contact information at the top.
And I hope that some of you will be interested, and I look forward to hearing from you.
Thanks.
>> Dr. Pat Franks: Thank you very much, Jane.
This is the perfect time to work in your archives at the library with the centennial.
It should be exciting.
And not only having a chance to digitize the reposed photos but also
to actually take them should be a lot of fun for a creative intern.
So I do hope that some of our students express an interest in this opportunity.
Next we're going to go to our last presenter of this evening, Chris Ricker,
who is going to speak about the opportunities at Monterey County Free Library.
So, Chris, you're welcome to take the mic.
>> Chris Ricker: Thank you very much.
I'm pleased to say that I'm a graduate
from San Jose State Universities Library School back in 1994.
And I do work now for Monterey County Free Libraries, and we're really kind
of I think amazing library system with 17 branches and 3 bookmobiles.
And we just celebrated our 100th anniversary just a year ago.
And we're a very diverse service area.
We have branches in Big Sur, south part of Monterey County
which includes a lot of farm labor communities.
We have a branch in Soledad which has one of the California missions located there.
So it's about 3,000 square feet in overall service space.
So we do a lot with a pretty lean staff, but everybody is very, very passionate.
Sorry, I missed my first slide, but you can see here
in this historical photograph our first county librarian Anne Hadden.
And she established Monterey County Free Libraries about 101 years ago.
And this is a picture of her delivering books to Big Sur.
So she would pack up here burro and head out into the hills for really days at a time
and deliver books to individual houses, or if there was a school or a post office,
and she would set up these small little outposts.
So that's kind of the beginning of our library system.
And in some ways we still feel connected to her.
Some of our libraries are really time-y, and there's rumors
that some were established in chicken coops.
Probably some of our staff still feel like they work in a chicken coop.
But, anyway, it's kind of a fun library system to work with.
We thankfully through Anne Hadden have quite a collection of historical photographs.
We have about 1,200 photographs that came from kind of her time.
Most of them are pre-1940s.
So we have them digitized but in the format they're jpegs,
and we really need to have better source images.
And they also need to be formally cataloged.
And we have purchased a content management system which is OCLS's Contentdm,
and we'd like to get that collection up online.
So what we're looking for is someone to help us kind of get these images up
and online and available to the public.
And I think they will just be greatly received by the public.
So there will be a lot of I think rewards in terms of service
by working with us on this project.
We do have just a rough policy and procedure for our photo archive collection in terms
of getting a person's signature on how they're going to use the items with a form,
and we do even have a small fee for usage.
But those items we're looking at, again, as we put this collection online.
So I think for an intern it's really a wonderful opportunity to really collaborate
with management directly on a real world policy for making these images available to the public.
So that's really rewarding because it is a policy that will be
around for a year or two and really help guide us.
So I think that's a really good experience for an intern to have,
and we would certainly benefit by your help.
So we are really also looking for someone who's interested in digital archives,
someone that has some familiarity with current standards.
We do have a fairly good knowledge of it ourselves, but we just really need someone
to work with us to formalize those.
So I really would encourage anyone who is interested
to please send me an email about your interest.
We could accommodate an offsite internship or on site.
It would be great if we could have you here
and have you see these wonderful resources that we have.
So I thank you so much for your time, and I hope to hear from some of you soon.
Thank you.
>> Dr. Pat Franks: Thank you very much, Chris.
I love that picture.
This sounds like another exciting time to be involved with the centennial recently.
The digitization projects, the use of Contentdm as I said before are skills that are looked
for in job openings, job listings now.
And not to forget, though, that the policy development and the use
of standards form the basis for those types of projects.
And so I'm so glad that you're also emphasizing that type of work.
I'm going to turn this over now to our final slide which is for questions.
And it doesn't just have to be student questions but anybody at all wanting to know about any
of the topics that were touched on today.
You see the slide on your screen with our presenters.
The first is not here, but the second through fourth are or fifth are.
So if anybody has a question please raise your hand by clicking
on the hands icon right underneath your name.
It's the third [inaudible], third icon in.
You could put your question in the chat area, we could read it off for you,
of if you have a mic you can raise your hand and we'll give you the mic.
And I hear somebody right there, so I'm going to look and see.
Steven [assumed spelling], go ahead.
>> Steven: Hi, can you hear me?
>> Dr. Pat Franks: Yes, I can hear you.
>> Steven: Okay, hi, this is a question for Richard.
I'm curious because many interns are really in need of funds.
And I think the idea of having someone learn to write grants is a really good skill set to have.
We've written a number of grants for my nonprofit, the San Francisco Media Archives.
And I'm curious if there are any resources that you might have,
any grants that might be available that students could write for some self-funding.
>> Richard Hulser: Thanks, Steven.
There are several of the IMLS, the Institute for Museum and Library Services,
the federal government does have grants for individuals in addition to institutions.
There are also -- we subscribe to the foundation directory
which I would have our interns take a look at because it lists a lot of private foundations
as well as governmental type that are available.
And what most students don't understand, and I didn't when I was a student either
so it's not something to worry about, is that there is so much money out there,
and there's money for people who are in a masters program, and you've just got to find it.
That's the difficulty.
And sometimes there's ethnicity requirements,
sometimes there's just subject area requirements.
And I did have a student last year who was in a grant writing class.
And so she wrote an initial outline of a grant related
to something that we needed at our museum.
It wasn't to do with funding a staff person, but the Getty is a place
that once a year offers several grants that I would suggest folks look at.
And I did have an intern of mine who happened to be
at another school program, UCLA, who did get funded.
And she was funded and paid for eight months of full-time work after she worked with me.
So, you know, there you go.
There are a couple of different options there.
>> Steven: Thanks a lot, Richard.
I really appreciate it.
I do know about the foundation center, and it's a really great resource
for any other potential people who are looking for interns to perhaps line up some funds
as well and make the position even more appealing.
>> Dr. Pat Franks: Well, thank you to both of you for talking about that topic.
Perhaps that something that, Melissa made a note to remind me, that we should actually look
at to see if we could provide more resources for our students to be able
to look into those opportunities, too.
I appreciate that.
I see Amy is closing her browser because she's on the East Coast.
FMI it's about five minutes to 11 here for us so it's a little late in the evening.
There was one other thing I think was mentioned, maybe Chris is was you,
that you had attended a workshop for intern site supervisors.
And was it you or was it Jane?
>> Chris Ricker: I think that was Jane.
>> Jane Ishibashi: What was the question?
>> Dr. Pat Franks: Jane, did you mention
that you had attended a workshop for internship site supervisors?
>> Jane Ishibashi: Oh, right, at UC Riverside just a couple weeks ago.
They had an internship about managing interns.
So I'm probably going to do things a little bit differently than I've done
in the past doing a little bit more monitoring and trying to spend more time
with the interns than I have in the past.
>> Dr. Pat Franks: That sounds like something I should look into as well just to see
if there's something that we could do
to help our interns a little more, our internship site supervisors.
Do we have any other questions for our presenters?
I realize it's late in the day for most of us.
Okay, if not I want to thank the site supervisors and everyone
who attended and participated this evening.
And we will be posting the recording links as well as the webcast
of the recording within a day or so.
And I hope that you'll consider applying for one of these internships.
Thank you very much.
Good night.