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In this video you will learn how to close out the opportunity once you have received a signed contract.
First, click on the Infocenter button located in the menu on the left
Then select "Projects"
In the upper right corner of the screen, enter the BD number into the "Find" area for the signed contract you received.
At this point, press the "New" button located in the main menu bar and select "Copy Current Project".
This will copy all the information from the existing BD project previously created.
Enter the same project number as the BD project except the last two characters will be 00 instead of BD
A BD number becomes a .00 number because we have a signed contract.
Under "New Project Type", the definition changes from "Promotional" to "Regular".
BD numbers are always "Promotional" and 00 numbers are always "Regular". Press "OK" to return to the main screen.
Notice that the Project number has changed to a 00 number and is ready for additional information.
Sometimes we may receive a Notice To Proceed (NTP) first. You would simply check this box and enter the "NTP Received Date" on the letter.
But we are going to assume we have a signed contract in the case. Check the box and enter the date.
The "Status" should be listed as "Active" and if you are going to be creating the job folder right away, check the "Job Folder" box and enter your intials in the field to the right. But we are not.
Now click the "Accounting" tab in the main menu at the top of the screen.
Enter the amount of compensation. This should be exactly the same as the BD fee previously entered. Do not remove the BD fee amount.
Click "Save" at the top of the screen to save the information.
Now select the "General" tab and you will notice that the new project is now linked to the Opportunity and the Promotional number.
Click on the Opportunity Name hyperlink to close out the Opportunity.
Enter the date the Opportunity was closed. This should be the same date the NTP or signed contract was received.
In this example, today's date
Now we need to update the probability if it was set to less than 100% when the Opportunity was created
Now check the "Contract Signed" box like we did before and enter the date.
Now change the "Stage Status" to "Awarded"
The "Status" is changed to Inactive because it refers to the Opportunity itself.
Click "Save" at the top of the screen to save the information.
Next, click on the Promotional Project hyperlink.
This allows us to change the status of the project associated with the BD number to "Dormant".
Finally, click "Save" at the top of the screen to save the information. Task Complete!
One thing to note: In this section you will need to manually adjust the PIC, PM and/or the PE to ensure they are listed correctly.