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Hello Everybody in this video I am going to go over all the steps involved in completing
the Power Point chapter 3 guided project part A now please keep in mind there are two separate
guided projects, part "A" and part "B" so it's important that you have the right instruction
sheet for the part you want to complete in this video I am going to talk specifically
about part "A" so as always you click on it. Now normally I would have you print out the
solution and while that's a great idea I will tell you that it can use a lot of toner in
this particular assignment so I am not going to print out the solution , but you may want
to especially if you are a newer user, what I would do is print out the instructions now
depending on the browser you use the down load may show up in different places in this
case it shows up on the bottom so I am going to click open. Yours if you are using Fire
Fox it may show up in the upper right hand corner. So you can see here the instructions
and I can print them out I already have a printed copy so I am just going to down load
the Power Point file. Now depending on how your computer is set up you may have to enable
the editing if you see this yellow bar up here it says enable editing just simply click
it and that should allow you to make all the necessary changes. Now this can be a complicated
assignment so it's important that you really pay attention and if you are struggling on
a step watch the video a few times and hopefully I answer your questions correctly. If I make
any mistakes I will run this through the grated at the end and if I did do anything wrong
I can go back and clear up any issues. As always it wants you to save your project in
this case I am going to save it on my computer but sky drive is another great choice. It
already comes pre populated with me name in there I have saved this a couple different
times so I am just going to add a couple a's to the end but you won't have to just save
it as your name and the name of your project. So, we are now on step three, step two was
saving your project. Step three has you apply a back ground picture fill. To basically soften
the effect of all the slides, let me show you what I mean. On the first slid it asks
you to format the back ground and how you do is anywhere on the first slide you simply
just right click, click the format painter and you will get the format background pain
over here you can always close it out come back to the slid, right click, it's a right
click if you have a normal mouse click format painter and you can get this back. So I am
going to go nice and slow so I make sure I get all the steps correct and so you can see
it done correctly. And like I said if I make any mistakes I'll clear it up at the end when
I go to grade it. Step "A" has you get the format painter back
ground, the format back ground pain Step "B" says select picture or text fill,
its right here. Now this is where it gets slightly tricky, it has you click the online
button and has you search for a particular image now when I did this, see right here
on my computer it comes up with the office.com clip art and what I am going to do is I am
going to type in the word building and you can see lots of different images and graphics
come up and they are looking for a specific image and the last few times that I practiced
this I did not see it they want you to find something called "The office building with
reflection" in fact I am going to type that in. office building with reflection. So I
can't find the exact one they are looking for but in this case they want you to just
insert basically any picture. So I am going to choose this image right here if you can't
find this image just choose an image of an office building it's not going to make you
wrong in this case Please understand that. So that's step "B" it says insert the office
building with reflection or a picture of your choice.
Step "F" Click the picture button at the top of the pane it is this button right here if
I click it it gives me different choices, click the recolor or picture color I should
say picture color and then the recolor option little down arrow it says choose blue accent
two, I have done this a few times so I know where it is, blue accent two color dark color
two dark. You can see how it changes the color if this it darkens it up. On step "G" it says
apply to all. Which means it applies to all the slides take a look over here as I press
apply all you can see it adds that image with that modified color to all of the, hopefully
you can see this, to all of the slides. On step 4 I am going to click out of this
pane right here but we can always get it back so don't be freaked out about that it is very
important that you can navigate around Power Point without fear. It says on step 4 on slides
1 and 2 it wants you to restore the back ground picture to its original color so I am actually
open up this format back ground again this pane and you'll notice that if I click on
picture color picture one of the choices here is reset watch what happens . I am on slide
one because it wants me to reset restore the back ground picture to its original shade
if I click down on that you can see how it comes back to its original color I also have
to select over here slide 2 and I am going to do the same thing I am going to click reset
and you can see how it changes it back or resets it to its original color I just did
that for slides 1 and slid 2 as per the instruction I am going to head over to step 5 now it says
select slide 2 I happen to be on slide two right now so I am fine I says delete the subtitle
place holder this is the sub title place holder right here and what you need to do it make
sure you click somewhere around the edge you get that four pointer that four cross pointer
right there somewhere on the edge if I am on that then I can simply hit the delete button
it'll delete the subtitle it says also move the title down slightly so you want to be
sure that you are clicking somewhere along the edge if I click in the center you probably
can't see this but the insert button the insertion mouse is in there and I don't want to change
any of the words in there I want to click on the edge just on the edge and now I can
hold my mouse button down and drag it down a little bit very important that you know
where to click We are moving on to step 6 by the way I am
going to close this pane over here but we can always get it back if we need it it says
on slide 6 and what I am doing is I am simply coming down I am using this area to find slid
6 and I click on it that puts slide 6 over there and we're going to color we're going
to color this background to black now this can be a really good idea in the middle of
your presentation to add a black slide in there because sometimes you just want to talk
you don't want any graphics or pictures or words you just want to talk to the audience
so sometimes it's a good idea to insert a black back ground the way you do that is I'm
going to right click again get the format background pane were going to follow the steps
here click fill if it's not selected the first little bucket means it's the fill that that's
the fill area and its already selected we're going to click solid fill and the color we're
going to choose is black back ground 1 I know it happens to be the first choice here make
sure you get the correct black or it'll mark you wrong and that just applies a brack black
back ground to slide 6 not to all of them if I want to apply to all of them I would
click the apply all button but do not do that just want it on slide 6 and that was step
6. Moving on to step 7. On slide 2 we want to
duplicate the slide so I am going to scroll up here to slide 2 you can see it's outlined
in orange over here which means it is going to show up in the main editing area this case
it wants me to duplicate this slide and this is a really good technique if you have a slide
that you like maybe it has graphics or it has text that you like you can simply duplicate
that slide there's a couple ways to do it I am going to do it the way it tells us to
do it using ctrl D and you can see a brand new duplicate slide appears now at slide at
slide 3 and now I have an additional slide the second way to do this just for your edification
is if you want to duplicate a slide you can right click on the slide and click duplicate
the slide. But since I have already done it I don't need to do it again. Now it says I'm
still on step 7 move this new slide which is slide 3 to the bottom we are going make
it slide 9. So what I do is I hold on to my main mouse or the left button I drag it all
the way down and I plop it at the very end and now its slide 9 and the slides have been
reordered to reflect the current change. Lastly it says change the title i'm on slide 9 to
take a tour make sure you get your capitals right and do not do not do not add a period
at the end. Take a the capital a or the a is not capitalized make sure you get the capitalizations
right. So if you think you have it correct just its better to click anywhere outside
that text box just to lock it in to place that was step 7.
Moving on to step 8 we are going to apply transition to all slides. This really isn't
difficult hopefully by now you know what a transition is. It basically means when you
go from one slide to the next what happens. Does nothing happen or does an effect happen.
Maybe it slides across or a shape appears that's called a transition when you go from
one slide to the next in your presentation. So I am going to come up here and click on
the transitions tab don't be confused do not click on the animations tab it looks very
similar it is easy to get confused. We want to be on the transitions tab. And then it
says click transition tab and apply the shape transition. Now I can see it right up here
but maybe your computer your screen is a little squished. You can what I often tell me is
to click the more button which is in the lower right and look for the first example of the
shape button and I can see it up here. Then in the effects options area; effect options
I am going to choose diamond. And that just creates a diamond pattern. Lastly in the timing
group over here I am going to pick apply to all. And that now applies the transition to
all the slides and you know that is the case because these little transition these little
stars means there is a transition with some sort of an effect in this case a transition
between all of the slides in this case that's what those stars mean. Step 8.
Step 9 applying animations. This one can be very tricking so please pay attention and
every time I do this half the time I do this I make a mistake and I have to go back and
recorrect it after the grading. So please be very careful as you do this. Anytime you
want to add an animation you have to click on an object in the slide show then you apply
an animation. And in this case they give you a table which tells you one, two, three, four,
five different animations we are going to apply. So look for the table below, maybe
it is on the next page maybe it's at the bottom. And if you see in the table it says slide
1. The object so I am going to go to slide one and the object they want me to choose
is the text box that has the agenda in it. And you can see the agenda down here. So I
am just going to click on this one time you can see it's outlined with these squares and
dashes. That means you have selected it. Next you want to want to go up to the animation
tab, be sure you click on the animation tab that is crucial. Click on the more button.
I am are going very slowly here. And we are going to look for the animation, in the table
it says the animation effect; these are the entrance effects meaning that when it first
clicks on it what will happen. In this case we want it to have the wipe animation effect.
So I click on it whoops. So I click on it once and you can see it even does a little
preview for you. Next it says effect options. So I need to click on the effect options and
I need to be very careful how I do this. I am going to choose from the bottom. And then
I click on it again. It says by paragraph. I click on this and you can see now how it
comes up individually. Next I am going to click I want to look over here in the timings
area. And make sure it says on click in this case mine says on click if it didn't I would
have to click on it. And the duration is .5 seconds. So I don't have to do anything here.
Lastly, you should do a quick preview. If you come up to the upper left, it gives you
a quick preview. We are simply going to go ahead and do this for the rest of the table.
I will tell you this one always gives people problems. I am going to click on slide 3.
I am going to click on the picture. Make sure that the picture is selected. Make sure I
am on the animations tab. Click the more button, the shape entrance. Now on the effect options
take a deep breath and make sure you triple check this. Click the out, you can see how
it bursts out. Click on the effects again, click diamonds. For some reason this version
of power point on my computer it erases the choice I had before. I clicked diamond and
then it wants it to be a diamond in pattern. I need to come up here and click the diamond
out. It is a little bit redundancy I don't know why the computer does that but I have
to make sure that it is out and then diamond. If I click out diamond now I know I have it.
I need to click over here it says when to start after the previous animation and the
duration is fine I don't need to change that. I am going to click preview and you can see
the diamond out shape appears. Very crucial that you do that correctly. Run down here
to slide 7. Text box for shape for space design. Space design I click on it just one time.
Making sure that I am on the animations tab. It shouldn't have changed but make sure you
are on the animations. Click the more button, the zoom. Kind of a cool transition. I am
going to click the effect options. Object center it is already on that, but click it
again to make sure. As one object, it is already clicked on that but I'll just double check
to make sure it is correct. On click and 0.50 duration, everything is correct here I didn't
have to do anything but if I did make sure you make the necessary corrections. Click
preview, be sure to click the preview the computer knows everything if you don't do
it it may mark you wrong for it. Next on that same slide, it says click the text box for
wireless, click the zoom, object center, as one object. Yup that looks good. On click
and the duration is correct. Click preview everything looks great. Lastly, slide 8. Click
the text box for donors, these are all the donors, R E Chandler Trust, Maxwell and Company,
and so forth. I clicked it one time, so it's highlighted. Then I'm going to click the wipe
effect. I am going to click the effect options button, from the bottom, then all at once.
I am just going to double check to make sure I did that correct. I am going to click after
previous and the duration everything looks good. I am going to do a quick preview. And if I did
everything right I should have successfully completed step 9. But we will run it through
the grader to make sure it is correct if I didn't do it correct I will have to come back
and make sure quick edits. Very important that you do step 9 very slowly, calculated
and carefully. Moving on to step 10. We are going to prepare
speaker notes for a few different slides. So I am going to click on the view tab, presentations
views group over here. I am going to click on the notes page. Now this is a great idea
to add notes to your slides for your edification so you can see this but it can be a little
bit tricky to navigate. Sometimes it's hard to tell what slide you are on. I am holding
down the scroll button on the right, the vertical scroll button I'm not sure if you can see
this on the video. But it tells me what slide I'm on. When I drag it up and down it tells
me what slide I am on. I am going to scroll all the way to the top if you're not at the
top. And it says apply the following text with blank lines between each item on two
different notes pages, slide 1 and slide 9. So I am just going to scroll down a little
bit and I am going to add some text. It says welcome to the audience. Or it should say
welcome the audience. Now these are notes to you so you don't forget what's going on.
Make sure you add a period there. I am going to skip a line. Review todays agenda space
then a dash then another space go through animation period. Now I am going to grab the
vertical scroll bar on the lower right I am going to hover I am going to scroll all the
way down to slide 9. It's the last slide. You may have to scroll back up a little bit.
And it gets a little bit confusing with the instructions. I am just going to—there is
already text in my text box so I am just going to skip two lines here. Then I am going to
but the tour I am going to start typing in the text. The tours will now began and last
until 4 p.m. make sure I get all the periods and everything. I am going to skip two lines
because it makes it easier to read. That's why they tell you to do that. Student leaders
are sorry I get nervous when I am typing in front of people outside this auditorium. Very
important that you're spelling is right to guide small groups. Or tour on your own. Alright
that is step 10. I've typed it in. Then the last step is it says click on the
normal button to return to normal view. Now there is a couple different ways to find the
normal view. That's the main view that we usually use. On this view tab we can we can
come over here and click normal. However down here we can also click the normal view down
here. A couple different ways to get back to this normal view.
Step 11 we are going to set up the notes pages for slides 4 and 5. Now I will tell you please
do not print these slides unless you want to use up printing ink. The system doesn't
want you to print it it just wants you to learn how to print. So I am going to run through
this. I am going to click over here file tab print and I will tell you that I want you
to play around with this. Be sure you at least what some of the features are over here. It's
very crucial. The system won't know if you print or not so don't print. But I will tell
you that you can come over here and start clicking on the settings. If you come over
here and click on the first one it says print all slides come down to custom range you can
type in 4 dash 5 and it will only print 4 and 5, slides 4 and 5. We can also check out
the different layout views right here. And you can choose notes pages those are when
you create notes you can print out note pages for the slides. These can be extremely helpful
to the speaker. And finally we can come down here if you look down the different choices
stapling well we don't have a choice to staple. Lots of different choices that you can use.
And I think I went through everything if I skipped anything you can just play around
with this. But let me see real quick. Oh one of the last choices when you were on that
last version it said click choose notes pages it said click scale to fit paper. It just
makes it a little bigger. It expands it out to make sure it fits on one page very nicely.
Now I am not going to print this although you could. I am just going to get back out
click the arrow in the upper left hand corner get back out to the normal view.
Step 12. This is where you can rehearse and save your timings. Something you need you
should just play with this so you know this exists. On your slide show tab by the way
this is the tab you will click when you actually want to run through your presentation and
when you are up in front of the audience click slide show there are some short cuts, but
you can click slide show from the beginning and it will start your presentation. In fact
I will do it right now. If I click the down arrow, the space bar, the enter key, lots
of different choices. Start toggling down and when you want to get back out to the normal
editing view I'm hitting escape. Just escape will always get you back out to the normal
editing view. Just a little side note. Now we are on step 12. We are going to rehearse
the timings. So if you follow the instructions the slide show tab, the setup group, rehearse
timings. And it wants you just to toggle through this, spending several seconds. I am using
the down arrow button, you can use space bar, you can hit the enter key, many different
ways to toggle through your slide show. Taking a few seconds on each slide. There's our black
slide we created. Getting close to the end here. Just giving it a few seconds for each
slide. Let that come up. This is the final slide. And at the end it will say do you want
to save the new slide timings. I am going to click yes. By the way if you accidently
went too fast, and you skipped over this it is easy to do, you can run through the rehearsal
again and go slow on slide 9 until you see this area that says do you want to save new
slide timings. Click yes and if you come down here you can check out this is the slide order
view. This is another way to view and manipulate slides. You can see how long you spent on
each slide. Depending on how you are doing your presentation it can give you an idea
how long you spent on each slide. What I would do is I would create my presentation. Then
I would pull up the first slide and I would talk just like I would talk to the audience.
Then I would move on to the next slide and the next slide saying everything that I think
I am going to say to the audience. And save the timings and then come here and you can
see how long you spend on each slide. It gives you an idea of how your presentation is going.
Step 13. It says save the presentation to preserve the current standard layout. So basically
it just wants you to save your presentation. Now if you saved it in the beginning you just
simply have to this little save button in the upper left hand corner. It looks like
a little disc. But if you didn't save in the beginning you will have to go to save as.
I am just going to save this. Now we need to upload our presentation. Hopefully
I did everything correct. Keep in mind if you haven't been on SIMnet in a while there
is a chance you are logged out. Even though it's blue and says it will upload it if it
takes forever to upload it means you're logged out of the system. Let's give this a try.
And what you would have to do is just exit out of it and relog back in and then you could
upload your file. In this case I'm still logged in so let's grade my project. And if I made
a mistake we will go back and make a correction. Hey mistakes happen. Alright I got a 100%
but I will tell you the first time I did this I did not get 100% and I have been doing PowerPoint
for a very long time since it first came out. Easy to make mistakes on your slides. If any
of these are orange or red, you click the little down button and you can see what you
did wrong and these cases are all green so they are fine. You can see what you did wrong
and then one way, pretend that you closed out of this so your PowerPoint is closed,
one thing you can do is click the downloads button and download your most recent submitted
file open it up, make the changes if you made any mistakes and then resave it and reupload
it. So that's a little trick there. Well I hope that this tutorial helped. Keep in mind
that most likely your instructor has opened up guided project part b, and you will probably
want to do that but I will put those instructions on a separate video. Thank you everybody,
goodbye.