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Welcome to the Colorado Immunization Information System
Child Care Training
This video training will give a brief overview of the system and review what functions are available to users.
The Colorado Immunization Information System or CIIS
is a confidential and secure
web-based system that collects and stores immunization information
for Coloradans of all ages.
CIIS simplifies immunization record keeping by providing a single online location
to maintain shot records.
This allows healthcare providers, schools, child care centers, and universities
access to reliable immunization information
CIIS can also help determine which patients or students
are appropriately immunized and which ones need immunizations.
This training will focus on information for child care providers
CIIS users in this category
have "read-only" access to CIIS and will be able to view and print immunization records.
At this time "read-only" users
will not be able to add or update any information in CIIS
The Child Care Training reviews the following topics:
Accessing and Logging into CIIS
Searching for Patients Viewing and Printing Immunization Records
Password Settings
and finally, Resources when using CIIS
The first step to log-in to CIIS is to visit the school application page
To do this open the Internet Explorer web browser.
CIIS uses Internet Explorer as the default browser
and will work best with this program
Next type in this school application web address:
https://ciis.state.co.us/school
This will bring up the main school application page.
This page designed for schools, child care centers, and Head Start facilities.
In the log-in box,
type your username and password.
Your user name is not case sensitive and will always appear in all caps.
Your password is case sensitive
and will not work if you do not enter the lower case and capital letters correctly.
Once you have typed in your user name and password
click login or hit the enter key.
This will take you to your user home screen
You can use the "Forgot your Password" feature
if you cannot remember your password
Type it your user name and then click the "Forgot your Password" link
This will prompt you to answer your security questions
and change your password
In order for this feature to work properly, you must have answered your security questions when you first created your account.
If you have forgotten your user name or cannot answer your security questions
you will need to contact the CIIS User Support
Once you are logged into your account
you will see your home screen.
This page will contain information about your account
and have news and updates from CIIS.
At the top of the screen on the right hand side you see the name associated with your account.
You also see the "log out" link. Click the "log out" link
and close your web browser to exit CIIS.
The center of the screen will show the default provider and clinic as well as the default school district and school
All users in the school application
will currently see the default settings
as Colorado School District and Colorado School
This information will also appear in the upper left corner on the home screen.
The CIIS office in the process of updating this informaton to match your site.
The gray menu bar on the left
contains the CIIS modules.
By clicking on these modules, you'll be able to navigate to different sections within CIIS.
The first step to search for child at your center
is to use the patient search feature.
Click the "Search" link located in the "Patients" sub-module.
This will bring up the patient search screen.
This page contains search criteria that can be used to find children at your center.
A good way to start a search is to use the child's name as the search criteria.
We recommend you enter a few letters of the first name and the date of birth to start your search.
The system will require you
to enter information in and at least two of the search criteria boxes
After you've chosen your search criteria, click the search button.
The search result screen will bring up a list of all the children with similar criteria.
It will show CIIS ID
name, gender, date of birth, and school
for each child returned in the search.
If there are a large number of entries returned in the search results, you can add additional information
like more letters of the first or last name and the date of birth
to reduce the results list.
If there are over a hundred patients returned in the search results
you will see an error message asking you to include more search criteria.
Once you've found your child you must select them from the search results.
To do this click the radio button next to the child's name.
Then you must click one of the gray buttons below the search results
to activate your patient and navigate to that corresponding module.
After you have activated your patient you may use the links
in the gray menu bar to navigate to different modules.
Please navigate by using these menu buttons
instead of clicking on the Internet backward and forward buttons.
These buttons can create problems with CIIS.
You can also click the "Cancel" button to return to the previous screen.
On the search page, the previous criteria button
will populate the search criteria with information
you entered on the last search.
You may have noticed icons on the search results page. These icons will give you information
about the child's record.
The notepad icon means that this child has notes you are able to view.
The thumbs down icon shows that this
child has opted out having their information in CIIS
and you will not be able to click on or view their record.
This is the precaution and contraindication icon.
Patients with this icon have a precaution or contraindication
for an immunization in their record.
The audit icon gives you information
on who entered the patient into the system and on what date and time.
If you are unsure about an icon
you can hover your mouse over it and information on the icon will pop-up.
Another place for information
is the Help icon.
Clicking on this button will bring up the help screen. This screen will have information specific to the page you are on.
If the system is unable to find the child you're searching for
then an error message will be shown.
Make sure you spell the child's name correctly and enter the correct information.
If you enter the wrong information
the search results will bring up the wrong patient or show the error message.
It may take some time to do affective patients searches.
You want to enter enough information in the search box to bring up your patient
but you don't want to have too many results or miss the patient you're looking for.
The modules in CIIS available to users are:
Demographics: This will show the patient information
including name, address, and contact information
Notes: This has information on notes in the patient record.
Precautions or Contraindications: will show the page with the precautions
or contraindication messages and information.
Immunizations: is where the patient's immunization record is located.
To view and print the immunization record for your child
Click on the Immunizations button below the search results
or in the gray menu bar.
Remember, you have to select and activate your patient
before you can click on the Immunization Module.
The Immunizations Module will show you the patient's immunization record
which will include a list of immunizations the child has received.
At the top of the record you will be able to see
recommended immunizations for today.
These are immunizations that the system recommends the child needs today.
If you scroll to the bottom of the page
you'll be able to click on the recommend button.
This will bring up a page with the child's immunization record,
immunizations recommended for today,
and recommendations for immunizations needed in the future.
Please do not rely solely on this recommender.
Make sure you're following the Board of Health School Requirements.
Information on the Board of Health requirements
can be found in the Reports and Forms Module. Click on this module
and then select the Colorado Board of Health School Requirements.
On the Reports and Forms Module you also be able to print immunization records
as well as find information on CIIS.
Another location to print the child's immunization record,
is at the top of the Immunizations or Demographics Module.
On the top of these screens,
there will be links to printable immunization records.
Choose the format that you would like.
Most child care centers will print the School Certificate of Immunization.
When you click on this link, a PDF with the immunization record will pop-up.
You can print this form and keep it on file for your records.
To change your password or update your security questions,
click the Settings Module in the gray left hand menu
To update your password, click the Change your Password link.
You will need to enter your old password
and then pick a new password that fits the minimum criteria
listed in the box below.
Hit update and the system will show a green message when your password has been updated.
Click the Password Questions link
to view or change your password questions. Make sure you remember the answers to these questions.
If your account becomes locked or you forget your password
you'll be asked two randomly selected questions from this list.
You must answer the questions exactly as they are written
in order to access your account.
If you attempt to log-in and type in the wrong password you'll see the message
this is an invalid user name/password and/or
your account is locked.
You will be allowed three attempts to log-in to your account before it becomes locked.
If you have locked your account you can still use
the forgot your password feature. However, if you answer your security questions
wrong three times your account will become inactivated
and you will have to contact CIIS user support
to reactivate your account.
Visit the webpage:
www.ColoradoIIS.com
for more information about CIIS.
This web page has general information on
CIIS Policies and Procedures Contact Information
How to join and Participate in CIIS Training and Technical Assistance
including live webinars and CIIS User Guides
If you need further support you may contact:
CIIS User Support or
the CIIS School Coordinator
Thank you for watching this training video and
enjoy using the Colorado Immunization Information System.